The Corporation of the Township of Brock
Council Agenda

Monday, September 22, 2025 at 6:00 P.m. - 7:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

---

1.

Call to Order & Moment of Silence - 6:00 p.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Playing of the National Anthem

4.

Disclosure of Pecuniary Interest and Nature Thereof

5.

Community Announcements

6.

Public Meeting

7.

Presentations

7.1

Lake Simcoe Region Conservation Authorities (LSRCA) - Chloride in Lake Simcoe Watershed

David Lembcke, Director, Watershed Science and Monitoring, and Bill Thompson, Manager, Watershed Plans and Strategies
attending in person

• Recommendation:

  Be it Resolved That the presentation by David Lembcke, Director, Watershed Science and Monitoring and Bill Thompson, Manager, Watershed Plans and Strategies with respect to Lake Simcoe Region Conservation Authorities - Chloride in Lake Simcoe Watershed be received.

8.

Delegations / Petitions

9.

Adoption of Minutes of Previous Meetings

• Recommendation:

  Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

  • Council - August 13, 2025
  • Council - September 8, 2025
  • Council - Closed - September 8, 2025

  And receives minutes of Advisory Committee meetings as listed in Section 9.2:

  • Brock Tourism Advisory Committee - June 17, 2025
  • Non-profit Sector Advisory Committee - June 10, 2025
  • Brock Committee of Adjustment - July 15, 2025

9.1

Minutes of previous Council Meetings

9.1.1

Council - August 13, 2025

9.1.2

Council - September 8, 2025

9.1.3

Council - Closed - September 8, 2025

9.2

Advisory Committee Minutes

9.2.1

Brock Tourism Advisory Committee - June 17, 2025

9.2.2

Not-for-Profit Sector Advisory Committee - June 10, 2025

9.2.3

Brock Accessibility Advisory Committee Meeting Minutes - June 17, 2025

9.2.4

Brock Committee of Adjustment - July 15, 2025

10.

Sub-Committees (Reports) 

10.1

Finance Committee (Chair - Mayor Jubb)

10.2

Operations Committee (Chair - Councillor Pettingill)

10.2.1

Report 2025-OP-015, Bridge and Culvert Deficiencies

Interim Director of Public Works

• Recommendation:

  Be It Resolved That Report 2025-OP-15, Bridge and Culvert Deficiencies be received; and
  That the proposed culvert and bridge work for 2026 be referred to the 2026 budget discussions.

10.2.2

Report 2025-OP-026, Plow and Sander for B2025-PW- Truck and Chassis

Interim Director of Public Works 

• Recommendation:

  Be It Resolved That Report 2025-OP-026, Plow and Sander for B2025-PW Truck and Chassis be received, and;
  That staff be authorized to proceed with the purchasing of the plow and sander from S. Arbour Welding Inc for $29,510.40.00 inclusive of net HST; and
  That additional funds of $21,618.28 we withdrawn from the Public Works Equipment Reserve.

10.3

Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

10.3.1

Report 2025-PRF-017, Building Condition Assessments

Director of Parks, Recreation and Facilities 

• Recommendation:

  Be It Resolved That Report 2025-PRF-017, Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall, be received; and
  That staff use the Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall for forecasting and budget preparation purposes; and
  That the Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall be utilized for use as part of the next asset management update to be performed by 2030.

10.3.2

Report 2025-PRF-019, Municipal Alcohol Policy Update

Director of Parks, Recreation and Facilities

• Recommendation:

  Be It Resolved That Report 2025-PRF-019, "Municipal Alcohol Policy Update", be received; and

  That Council approve the amendments to the Municipal Alcohol Policy; and
  That staff provide the amended Municipal Alcohol Policy to all alcohol rental contracts moving forward; and
  That staff publish the amended Municipal Alcohol Policy on the Township website; and
  That staff present the amended Municipal Alcohol Policy to all organizations that utilize Township buildings for events involving alcohol as a notice of change to the policy.

10.4

Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

10.5

Protective Services Committee (Chair - Councillor Frank)

10.5.1

Report 2025-PS-011, By-law and Animal Services – Use of Reserve Funds

By-Law and Animal Services Supervisor

• Recommendation:

  Be It Resolved That Report 2025-PS-011, By-law and Animal Services Division – Use of Reserve Funds, be received; and
  That Council approve the use of the Canine Control Reserve to be used to fund the cost of the replacement of the air conditioning system in the animal services van and to replace the all-season tires; and
  That Council approves the use of the Marino-Dench Animal Trust Fund to fund the cost of the replacement of the HVAC unit at the Dench Animal Shelter

10.6

Development Services Committee (Chair - Councillor Doble)

10.7

General Government Committee (Chair - Councillor)

10.7.1

Memorandum 2025-GG-022, Brock Accessibility Advisory Committee - Request for Use of Funds 

Deputy Clerk

• Recommendation:

  Be It Resolved That Memorandum 2025-GG-022, Brock Accessibility Advisory Committee - Request for Use of Funds be received; and
  That Council approve the use of $500.00 of the approved Brock Accessibility Advisory Committee budget to purchase 300 units of a green bookmark magnifier promotional item to be distributed at community events to raise awareness of the committee. 

10.7.2

Report 2025-GG-017, 2026 Council Meeting Schedule

Deputy Clerk

• Recommendation:

  Be It Resolved That Report 2025-GG-017, 2026 Council Meeting Schedule be received; and
  That the 2026 Council Meeting Schedule, attached as Appendix 1 be adopted by Council; and
  That Council delegate to the Clerk, the authority to amend the schedule as required in consultation with the Mayor and CAO.

10.8

Climate Committee (Chair - Councillor Pettingill)

11.

Correspondence

11.1

Request for Signage - Concession 14, Cannington

Bethany Starr
Communication Number 550/25

NOTE: Director of Public Works to speak to this request.

• Recommendation:

  Be It Resolved That Communication Number 550/25, Request for Signage - Concession 14, Cannington, submitted by Bethany Starr be received.

11.2

Proposal for Designated Meeting Room at Beaverton Arena

Matthew Gross, President - Brock Minor Hockey Association
Communication Number 574/25

NOTE: Director of Parks, Recreation & Facilities to speak to this request.

• Recommendation:

  Be It Resolved That Communication Number 574/25, Proposal for Designated Meeting Room at Beaverton Arena, submitted by Matthew Gross, President on behalf of Beaverton Minor Hockey Association be received. 

11.3

Request to Operate Hot Dog Cart at 2025 Haunted Attraction Event

Ronnie Dale, Owner - Papa Beans Dog on the Run
Communication Number 581/25

• Recommendation:

  Be It Resolved that Communication number 581/25, Request to Operate Hot Dog Cart at 2025 Haunted Trail Attraction, submitted by Ronnie Dale, owner Papa Beans Dog on the Run be received; and 
  That Council has no objection to the operation of the Hot Dog Cart, known as Papa Beans Dog on the Run, within the parking lot of the Rick MacLeish Memorial Community Centre at least 50 metres away from the entrance to Claire Hardy Park during the Haunted Trail Attraction Event taking place on October 18-19 and October 25-26, 2025 from 6:30 p.m. to 9:30 p.m.; and
  That approval is received from the Fire Chief to operate a Hot Dog Cart within the parking lot of the Rick MacLeish Memorial Community Centre during the Haunted Trail Attraction Event as per By-law Number 1977-2006-PP, Parks Bylaw; and
  That Council grant an exemption to By-law Number 2382-2011 PP, Refreshment Vehicle Bylaw to allow the operation of the Papa Beans on the Run Hot Dog Cart in a public park for the Haunted Attraction Event.

   

  Or
  
  That Council respectfully denies the request to operate Papa Beans Dog on the Run hot dog cart at the 2025 Haunted Attraction Event. 

11.4

Petition - Request for Traffic Measures on Hwy 48 at Ball Avenue to Provide Better Safety

Residents of Ball Avenue
Communication Number 488/25

• Recommendation:

  Be It Resolved That Communication Number 488/25, Petition - Request for Traffic Measures on Highway 48 at Ball Avenue to Provide better safety be received; and
  That staff be directed to forward the petition to Durham Region for consideration. 

11.5

2025 Beaver River Bait Lease Renewal

Justin Kouba
Communication Number 582/25

• Recommendation:

  Be It Resolved That Communication Number 582/25 submitted by Justin Kouba regarding the 2025 Beaver River Bait Lease Renewal, be received; and
  That Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of November 2025 - March 2026; and
  That Council has no objection to the addition of security cameras on the bait shop; and
  That the cost of electricity to operate the security cameras will be incurred by the operator, Justin Kouba; and
  That the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease. 

12.

Notice of Motions

13.

By-Laws

14.

Closed Session 

• Recommendation:

  Be it Resolved That Council proceed into a Closed Meeting at ____ p.m. to discuss the following matters:

   

  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act 

14.1

Beaverton Town Hall Leases

14.2

Beaverton Public Works Yard

15.

Rise from Closed Session

• Recommendation:

  Be it Resolved That Council rise & report from the Closed meeting at TIME a.m. p.m.; and,
  That Council endorse all direction provided to staff at the Closed meeting held on September 22, 2025.

16.

Other Business

17.

Regional Councillor Update

18.

Public Questions and Clarification

19.

Confirmation By-law

By-law Number 3366-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 22, 2025.

• Recommendation:

  Be it Resolved That By-law Number 3366-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 22, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

20.

Adjournment

• Recommendation:

  Be it Resolved That the meeting of Council adjourn at TIME a.m. p.m.