The Corporation of the Township of Brock

Committee of the Whole Minutes

Monday, January 30, 2023 at 10:00 A.m. - 11:00 A.m.

Virtual Meeting

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO, Ingrid Svelnis
• Clerk/Deputy CAO Fernando Lamanna
• Deputy Clerk Janean Currie
• Clerk's Assistant Deena Hunt
• Clerk's Assistant Stefanie Stickwood
• Director of Finance / Treasurer Lisa Chen
• Director of Public Works Paul Lagrandeur
• Manager Facilities and IT, R. Wayne Ward
• Director Development Services Robin Prentice
• Chief Building Official Richard Ferguson
• Fire Chief Rick Harrison

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1.

Zoom Link - (agenda only)

2.

Call to Order & Moment of Silence - 10:00 a.m.

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Mayor Walter Schummer joined the meeting at 10:00 AM.

Regional Councillor Michael Jubb joined the meeting at 10:00 AM.

Ward 1 Councillor Peter Frank joined the meeting at 10:00 AM.

Ward 2 Councillor Claire Doble joined the meeting at 10:00 AM.

Ward 3 Councillor Angela Canavan joined the meeting at 10:00 AM.

Ward 4 Councillor Cria Pettingill joined the meeting at 10:00 AM.

Ward 5 Councillor Lynn Campbell joined the meeting at 10:00 AM.

CAO, Ingrid Svelnis joined the meeting at 10:00 AM.

Clerk/Deputy CAO Fernando Lamanna joined the meeting at 10:00 AM.

Deputy Clerk Janean Currie joined the meeting at 10:00 AM.

Clerk's Assistant Deena Hunt joined the meeting at 10:00 AM.

Clerk's Assistant Stefanie Stickwood joined the meeting at 10:00 AM.

Director of Finance / Treasurer Lisa Chen joined the meeting at 10:00 AM.

Director of Public Works Paul Lagrandeur joined the meeting at 10:00 AM.

Manager Facilities and IT, R. Wayne Ward joined the meeting at 10:00 AM.

Director Development Services Robin Prentice joined the meeting at 10:00 AM.

Chief Building Official Richard Ferguson joined the meeting at 10:00 AM.

Fire Chief Rick Harrison joined the meeting at 10:00 AM.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

None.

5.

Presentations

None.

6.

Delegations / Petitions

None.

7.

Sub-Committees - Budget Meeting continued from January 16, 2023

7.1

Reports

Chair/Mayor Schummer continued the Capital Budget meeting of January 16, 2023 noting that the requested staff reports would be considered prior to commencing with the Public Work's Capital Budget.

7.1.1

Report 2023-PS-002 - Fire Department Portable Radio’s

Fire Chief

• Resolution: COW-2023-010
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT Report 2023-PS-02, Fire Department Portable Radio’s be received.

  CARRIED

7.1.2

Report 2023-PS-003 - Fire Rescue Boat

Fire Chief

Committee Consensus to change the Fires Services Project 'Boat' for the 2023 Draft Budget to $100,000 which shall include a boat trailer.

• Resolution: COW-2023-011
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Report 2023-PS-03, Fire Rescue Boat Replacement be received.

  CARRIED

7.1.3

Report 2023-PS-004 - 2023 Fire Station Maintenance Plan

Fire Chief

Committee Consensus to remove the Beaverton Fire Station PPE storage racking system - $13,200 - from the Capital Budget.

• Resolution: COW-2023-012
  Moved by Councillor Frank

  BE RESOLVED THAT Report 2023-PS-004 2023, Fire Station Maintenance Plan be received.

  CARRIED

7.2

2023 Capital Budget - Department Head Presentations

The Director of Public Works provided a Capital Project presentation which included the following:

Roads, Streets, and Sidewalks

• HL2 Ultra thin resurfacing
• Slurry seal
• Gravel placement
• Road rehabilitation and repair program
• Uxbridge Town Line/Kydd Lane (Brock's share)
• Roads Needs Assessment
• Sidewalks - replacements
• Sidewalks - new

Structures

• Bridges and Culverts design & management
• Bridges and Culverts Needs Assessment
• Culvert 319 - Brock Road south of Concession 13(B) - replacement
• Blackwater Bridge - 01 Concession 4(B)

Fleet

• 3/4 ton truck - extended cab - replacement
• 1 ton dump truck with plow/sander- replacement
• Tandem with plow - replacement
• Wheel excavator - new
• Poly water tank replacement

Committee discussed and deliberated the presentation items.

• Resolution: COW-2023-013
  Moved by Councillor Doble

  BE IT RESOLVED THAT Committee of the Whole break for a recess at 11:40 a.m.

  CARRIED

7.2.1

2023 Capital Budget - Department Head Presentations - Continued

Chair/Mayor Schummer reconvened the meeting at 12:45 p.m. and a quorum was present.

7.2.2

Report 2023-OP-001 - Road Rehabilitation and Forecast

listed as Item 7.1.4. on the agenda
Director of Public Works

• Resolution: COW-2023-014
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT staff report 2023-OP-001, Road Rehabilitation and Forecast be received; and
  THAT Road Rationalization and Forecast be referred to the 2023 budget discussions; and
  THAT Council approve a four-year Road Rehabilitation program; and
  THAT Council approve a funding source strategy for the Road Rehabilitation program.
• Amendment:
  Resolution: COW-2023-015
  Moved by Councillor Doble

  THAT Resolution COW-2023-014 be amended by indicating a funding strategy for the four-year Road Rehabilitation program as follows:

  THAT Council approve a transfer of $1,080,000 from the Tax Rate Stabilization Fund to the Capital Reserve Fund - Roads; and

  THAT the four-year Road Rehabilitation program be funded 50% from the OCIF grant funds and 50% from the Capital Reserve Fund - Roads.

  CARRIED
• Resolution: COW-2023-014

  BE IT RESOLVED THAT staff report 2023-OP-001, Road Rehabilitation and Forecast be received; and

  THAT Road Rationalization and Forecast be referred to the 2023 budget discussions; and

  THAT Council approve a four-year Road Rehabilitation program; and

  THAT Council approve a transfer of $1,080,000 from the Tax Rate Stabilization Fund to the Capital Reserve Fund - Roads; and

  THAT the four-year Road Rehabilitation program be funded 50% from the OCIF grant funds and 50% from the Capital Reserve Fund - Roads.

7.2.3

2023 Capital Budget - Department Head Presentations - Continued

The Manager of Facilities and IT provided a Capital Project presentation which included the following:

Parks

• Playground Equipment Replacement

Recreation

• Foster Hewitt Memorial Community Centre
• Rick MacLeish Memorial Community Centre
• Sunderland Memorial Arena
• Manilla Community Hall
• Gamebridge Hall

Public Buildings

• Municipal office
• Beaverton Town Hall
• Cannington Town Hall
• Sunderland Town Hall
• Sunderland Historical Society Building
• Dench Animal Shelter
• Building assessments and cost studies

Health Services

• Beaverton Thorah Health Centre

Committee discussed and deliberated the presentation items.

7.2.4

Report 2023-PRF-001 - Arena Engineering Reports

Manager of IT and Facilities

• Resolution: COW-2023-016
  Moved by Councillor Campbell

  BE IT RESOLVED THAT Report 2023-PRF-001, Arena Engineering Reports be received; and
  THAT, an Arena Rehabilitation project be approved to be used for the purposes of completing repairs including, where necessary, hiring of engineers and contractors such as masons and other trades; and
  THAT, the project be established at $200,000 to be funded equally from the three Arena Capital Reserve Funds; and
  THAT Committee approve this at the Council meeting of January 30, 2023.

  CARRIED
• Resolution: COW-2023-017
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Council approve the 2023 Capital Budget as discussed during the Budget Committee meetings held on January 16 and 30, 2023.

8.

Closed Session

None.

9.

Rise from Closed Session

10.

Other Business

None.

11.

Public Questions and Clarification

There were no public questions for clarification.

12.

Adjournment

• Resolution: COW-2023-018
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 2:00 p.m.

  CARRIED