The Corporation of the Township of Brock
Council Revised Agenda

Session 10
-
Virtual Meeting

1.
Call to Order & Moment of Silence - 6:00 p.m.

  

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Disclosure of Pecuniary Interest and Nature Thereof

  

4.
Community Announcements

  

5.
Public Meeting

  

5.1
Explanatory Note - Proposed Amendments to the Traffic By-law Number 957-88-PP, as Amended

This item has attachments.  

The purpose of this Statutory Public meeting is to provide the public with an opportunity to provide comments on the proposed amendment to the Traffic By-law Number 957-88-PP. There will be no decision made on behalf of the Township of Brock in respect of the proposed by-law amendment at this meeting. The Council of the Township of Brock will consider the merits of the proposal at a later date, taking into consideration all input received on the matter.


Should you wish to attend the meeting to provide comments, please contact the Clerk's Department in advance of the meeting by sending an email to clerks@brock.ca.

5.2
Staff Presentation / Overview

This item has attachments.  

By-Law Enforcement / Animal Control Supervisor

5.3
Public Comments / Submissions

  
  • Recommendation:

    BE IT RESOLVED THAT the presentation and comments during the Statutory Public Meeting regarding the proposed amendments to the Traffic By-law Number 957-88-PP be received.

5.4
Public Questions

  

6.
Presentations

  

7.
Delegations / Petitions

  

7.1
Graffiti Art at Cannington Skateboard Park

This item has attachments.  

Todd McCullough
Communication Number 415/22

  • Recommendation:

    BE IT RESOLVED THAT Communication 415/22 submitted by Todd McCullough with respect to graffiti art at the Cannington Skatepark be received.

8.
Ratification of COW Recommendations

  

9.
Adoption of Minutes of Previous Meetings

  
  • Recommendation:

    BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as listed in Section 9.1

    • Special Council - July 25, 2022
    • Special Council - Closed Session - July 25, 2022
    • Council - July 25, 2022
    • Council - August 8, 2022

    AND THAT Council receives all minutes as listed in Section 9.2

    • Committee of Adjustment - June 21, 2022

10.
Reports

  

10.1
2022-PRF-015 Ice Resurfacer Replacement

This item has attachments.  
  • Recommendation:

    BE IT RESOLVED THAT Report 2022-PRF-015 Ice Resurfacer Replacement be received; and
    THAT Council approve the request to sole source the replacement ice resurfacing unit, and;
    THAT Zamboni Company Limited be selected to provide the ice resurfacing unit as quoted at the amount of $92,006.55 excluding applicable taxes.

10.2
Short Term Rental Update Memorandum

This item has attachments.  

Clerk/Deputy CAO

  • Recommendation:

    BE IT RESOLVED THAT the Short Term Rental Update Memorandum be received.

11.
Correspondence

  

11.1
Fairgate Park Location

  
  • Recommendation:

    BE IT RESOLVED THAT Communication Numbers 431/22, 432/22, 433/22, 434/22 and 436/22  with respect to the Fairgate Park Location be received. 

11.2
Speed Reduction Measures

This item has attachments.  

Sheila Westcott
Communication Number 437/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 437/22, submitted by Sheila Westcott with respect to speed reduction measures be received; and
    THAT staff be directed to report back on the feasibility of the request. 

11.3
Special Occasion Permit - Beaverton Lions Club Fundraising Event

This item has attachments.  

Communication Number 449/22

  • Recommendation:

11.4
Request for Whiteboard in Gamebridge

This item has attachments.  

Hannah Baker
Communication Number 450/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 450/22, submitted by Hannah Baker requesting a whiteboard in Gamebridge Park be received.

11.5
Beaverton Fall Fair Request

This item has attachments.  

Beaverton Agricultural Society
Communication Number 451/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 451/22 submitted by George Ranich on behalf of the Beaverton Agricultural Society with respect to the 2022 Beaverton Fall Fair be received; and
    THAT Council approve the children's parade to be held on September 16th subject to the Beaverton Agricultural Society obtaining a road occupancy permit from the Region of Durham; and
    THAT after hours access to the Foster Hewitt Memorial Community Centre be granted for set up of the fair no earlier than the Thursday prior to the event as stated in the agreement; and
    THAT the Township provide additional garbage/recycling receptacles, six portable toilets including one accessible toilet, two portable handwashing stations, and fifteen picnic tables; and
    THAT a copy of the certificate of insurance naming the Township of Brock as an additional insured with a minimum amount of $2,000,000 be provided to the Township.

     

11.6
Special Occasion Permit - North Durham Ladies Lob-ball Tournament

This item has attachments.  

Greenbank Bulls Slo-Pitch Team
Communication Number 455/22

  • Recommendation:

    BE IT RESOLVED THAT Communication number 455/22 submitted by Jeremy Gibson on behalf of the North Durham Ladies Lob-Ball Association with respect to their baseball tournament be received; and
    THAT Council has no objection to the Special Occasion Permit for the baseball tournament on September 9 and 10, 2022 in Sunderland subject to compliance with the Municipal Alcohol Policy, all regulations of the Liquor Licence Board of Ontario, and providing the Township with a copy of the SOP for the event; and
    THAT a copy of insurance naming the Township of Brock as additional insured in the amount of $2,000,000 be provided to the Township; and
    THAT Council approve an exemption to the Noise By-law, Schedule 2, section 12 on September 9, 2022 until 11:00 p.m.; and 
    THAT Council designate this an event of municipal significance for the purpose of obtaining the required liquor licence.

11.7
Brock Board of Trade - Tourism Postcards Cost Sharing

This item has attachments.  

Brock Board of Trade
Communication Number 459/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 459/22, submitted by the Brock Board of Trade requesting the Township pay 50% of the Tourism Postcard Invoice, be received; and
    THAT Council approve the payment of $79.55 to Brock Board of Trade towards the VistaPrint Invoice for the Tourism Postcards from Tourism – General Initiatives  (10-60-765-7840-6240).
    Or
    THAT Council respectfully decline the request.

     

11.8
Fence Variance Request

This item has attachments.  

Paulette Vaillancourt
Communication Number 462/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 462/22, Fence Bylaw Exemption, submitted by Paulette Vaillancourt be received; and
    THAT Council grant a variance for an exterior side yard fence for 1 Furniss Street Beaverton, having a total height of 1,830 mm (6ft) from the Township’s Fence By-law 786-85-PP, as shown on Attachments ‘A’ and ‘B’ attached.
    OR…
    THAT Council deny the fence variance request.

11.9
Fence Variance Request

This item has attachments.  

Tom and Erica Loutskou
Communication Number 463/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 463/22, Fence Bylaw Exemption, submitted by Tom and Erica Loutskou be received; and
    THAT Council grant a variance for an exterior side yard fence for 1 Stoddart Street, Beaverton, having a total height of 1,830 mm (6ft) from the Township's Fence By-law 786-85-PP, as shown on Attachments 'A', 'B' and 'C' attached.
    OR...
    THAT Council deny the fence variance request.

11.10
Beaverton Santa Claus Parade

This item has attachments.  

Beaverton Lions Club
Communication Number 464/22

  • Recommendation:

    BE IT RESOLVED THAT Communication 464/22, submitted by the Beaverton Lions Club with respect to the Beaverton Santa Claus Parade be received; and
    THAT Council has no objections for the request to host the 2022 Beaverton Santa Claus Parade on November 18, 2022 subject to a road occupancy permit being obtained from the Durham Region Works Department, and traffic control assistance being obtained from Durham Regional Police Services.

11.11
Special Occasion Permit Request - Sunderland Fall Fair

This item has attachments.  

Sunderland Ag Society 
Communication Number 465/22

  • Recommendation:

    BE IT RESOLVED THAT Communication Number 465/22, submitted by the Sunderland Agricultural Society with respect to obtaining a special occasion permit be received; and
    THAT Council has no objection to the request to serve alcohol at the event on September 13, 2022 from 6:00 p.m. - 10:00 p.m. at the Sunderland Fair Grounds, subject to compliance with the Municipal Alcohol Policy, all regulations of the Liquor Licence Board of Ontario, and providing the Township with a copy of the SOP for the event; and
    THAT a copy of the certificate of insurance naming the Township of Brock as an additional insured with a minimum amount of $2,000,000 be provided to the Township; and
    THAT Council designate this an event of municipal significance for the purpose of obtaining the required liquor licence.

12.
Notices of Motions

  

13.
By-Laws

  
  • Recommendation:

    BE IT RESOLVED THAT By-law Number(s) 3142-2022 and 3143-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

14.
Closed Session

  
  • Recommendation:

    BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at ____ a.m. p.m.. to discuss the following matters:

    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act with respect to existing CAO Contract

14.1
CAO Contract

 

15.
Rise from Closed Session

  
  • Recommendation:

    BE IT RESOLVED THAT Council rise & report from Closed Meeting of Municipal Council at _______ a.m / p.m.; and,

    THAT Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on ________

16.
Other Business

  

17.
Public Questions and Clarification

  

18.
Confirmation By-law

This item has attachments.  

By-law Number 3147-2021 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 22nd, 2022.

  • Recommendation:

    BE IT RESOLVED THAT By-law Number 3147-2021, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 22nd, 2022 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO

19.
Adjournment

  
  • Recommendation:

    BE IT RESOLVED THAT the meeting of Council adjourn at this time (______)

No Item Selected