The Corporation of the Township of Brock

Committee of the Whole Minutes

Monday, June 12, 2023 at 10:00 A.m. - 11:00 A.m.

Virtual Meeting

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 5 Councillor Lynn Campbell

Members Absent:

• Ward 4 Councillor Cria Pettingill

Staff Present:

• CAO, Ingrid Svelnis
• Clerk/Deputy CAO Fernando Lamanna
• Clerk's Assistant Deena Hunt
• Director of Finance/Treasurer Trena DeBruijn
• Director of Public Works Paul Lagrandeur
• Director Development Services Robin Prentice
• Recreation and Leisure Coordinator Alicia Bagshaw

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1.

Call to Order & Moment of Silence - 10:00 a.m.

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Disclosure of Pecuniary Interest and Nature thereof

None.

4.

Presentations

None.

5.

Delegations / Petitions

5.1

Brock Historical Societies Update

Ted Foster, Cannington & Area Historical Society, Larry Doble, Sunderland & District Historical Society, and George Hewitt, Beaverton Thorah Eldon Historical Society provided a presentation which included:

• the local historical societies work together providing tourism and recreational opportunities for the Township
• play a significant role in the community
• are volunteer-based and seeking new members
• public presence on Facebook, Twitter, and Youtube
• received Provincial funding over the past 5 years for improvements

Requests to Council:

• the re-establishment of the Townships Heritage Committee
• permission for placement of 2 storage containers in Cannington previously approved by Council
• MacLeod Park Master Plan be revisited and allow Historical Society review/input

• Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT the rules of procedure with respect to the length of the deputation be waived.

  CARRIED
• Resolution: COW-2023-144
  Moved by Councillor Canavan

  BE IT RESOLVED THAT the presentation by the Brock Historical Societies be received for information; and

  THAT the Committee requests further information and recommendations from the Historical Societies to be provided to staff for consideration.

  CARRIED

6.

Sub-Committees

6.1

Finance Committee (Mayor Schummer - Chair)

There was no correspondence for consideration.

6.2

Operations Committee (Councillor Pettingill - Chair, absent)

In the absence of Councillor Pettingill, Mayor Schummer assumed the Chair for Operations Committee.

There was no correspondence for consideration.

6.2.1

Report 2023-CO-012, Tender B2023-PW-04-Replacement of Culvert 344

Director of Public Works

• Resolution: COW-2023-145
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Report 2023-CO-012, Tender B2023-PW-04 Replacement of Culvert 344 be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Four Brothers Construction Inc. in the amount of $478,821.00 plus HST, with the entire funded from the Capital Reserve Fund – Roads and Bridges.

  CARRIED

6.2.2

Report 2023-CO-011, Tender B2023-PW-14-Road Rehabilitation Tender

Director of Public Works

• Resolution: COW-2023-146
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Report 2023-CO-011, Tender B2023-PW-14 Road Rehabilitation Tender be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Four Brothers Construction Inc. with an upset limit of $538,000.00.

  CARRIED

6.2.3

Report 2023-CO-015, Sidewalk Inventory and Plan

Director of Public Works

• Resolution: COW-2023-147
  Moved by Councillor Frank

  BE IT RESOLVED THAT Report 2023-CO-015- Sidewalk Inventory and Plan be received; AND
  THAT staff be authorized to proceed with the recommendation of the three year plan.

6.2.4

Memorandum 2023-CO-016,  Assumption of Private and Unassumed Roads

Director of Public Works

• Resolution: COW-2023-148
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Memorandum 2023-CO-016, Assumption of Private and Unassumed roads be received; and
  THAT Council approve Assumption of Private and Unassumed roads policy.

  CARRIED

6.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

6.3.1

Report 2023-PRF-018,  2023 Camp Subsidy Programs

Recreation and Leisure Coordinator and Director of Finance/Treasurer 

• Resolution: COW-2023-149
  Moved by Councillor Doble

  BE IT RESOLVED THAT Report 2023-PRF-018, 2023 Camp Subsidy Programs be received: and
  THAT Council direct staff to enter into an agreement with the Region of Durham for Day Camp Subsidies in both the Ontario Works and the Regional/Ministry of Education Programs for 2023; and
  THAT Staff report back to Council at the end of summer on the success of these programs for 2023 and make recommendations on continuation of these programs for 2024 (and future years).

  CARRIED

6.3.2

Report 2023-PRF-012, Beaverton Town Hall LED Sign

Manager of Facilities, Park, Recreation and IT

• Resolution: COW-2023-150
  Moved by Councillor Frank

  BE IT RESOLVED THAT Report 2023-PRF-012, Beaverton Town Hall LED Sign be received; and
  THAT Committee direct staff to proceed with the replacement of the existing LED sign through Greentak Canada; and
  THAT funding of this project be taken from the Public Buildings Reserve Fund; and
  THAT this report be ratified at the June 26, 2023 Council meeting.

  CARRIED

6.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

6.4.1

Report 2023-TED-003, Smallmouth Bass Capital of Canada

Recreation and Leisure Coordinator

• Resolution: COW-2023-151
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Council accept the final logo design for the Smallmouth Bass Capital of Canada.

  CARRIED

6.5

Protection Services Committee (Councillor Canavan - Chair)

There was no correspondence for consideration.

6.6

Development Services Committee (Councillor Doble - Chair)

6.6.1

Report 2023-DS-012, Proposed Provincial Planning Statement, 2023 and Bill 97, Helping Homebuyers, Protecting Tenants Act, 2023

Director of Development Services

• Resolution: COW-2023-152
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Report 2023-DS-012, Proposed Provincial Planning Statement (2023) and Bill 97, be received; and
  THAT staff be authorized to submit this report to the Province as the Township of Brock’s comments on the proposed Provincial Planning Statement (2023) and Bill 97.

  CARRIED

6.7

General Government Committee (Regional Councillor Jubb - Chair)

There was no correspondence for consideration.

6.8

Climate Committee (Councillor Pettingill - Chair)

There was no correspondence for consideration.

7.

Closed Session

• Resolution: COW-2023-153
  Moved by Councillor Doble

  BE IT RESOLVED THAT Council or Committee of the Whole proceed into a Closed Meeting at 11:51 a.m. to discuss the following matters:

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act with respect to SUBJECT to Development Charges Appeal
  • labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act 
  CARRIED

7.1

Development Charges Appeal

7.2

Labour Relations

8.

Rise from Closed Session

• Resolution: COW-2023-154
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at 1:28 p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on June 12, 2023.

  CARRIED

9.

Other Business

None.

10.

Public Questions and Clarification

There were no public questions for clarification.

11.

Adjournment

• Resolution: COW-2023-155
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 1:30 p.m.

  CARRIED