The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, June 12, 2023 at 10:00 A.m. - 11:00 A.m.

Virtual Meeting

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1.

Call to Order & Moment of Silence - 10:00 a.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Disclosure of Pecuniary Interest and Nature thereof

4.

Presentations

5.

Delegations / Petitions

5.1

Brock Historical Societies Update

Ted Foster, Larry Doble and George Hewitt
Brock Historical Societies

• Recommendation:

  BE IT RESOLVED THAT the presentation by the Brock Historical Societies with respect to Brock Historical Societies Update be received for information.

6.

Sub-Committees

6.1

Finance Committee (Mayor Schummer - Chair)

6.2

Operations Committee (Councillor Pettingill - Chair)

6.2.1

Report 2023-CO-012, Tender B2023-PW-04-Replacement of Culvert 344

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-CO-012, Tender B2023-PW-04 Replacement of Culvert 344 be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Four Brothers Construction Inc. in the amount of $478,821.00 plus HST, with the entire funded from the Capital Reserve Fund – Roads and Bridges.

6.2.2

Report 2023-CO-011, Tender B2023-PW-14-Road Rehabilitation Tender

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-CO-011, Tender B2023-PW-14 Road Rehabilitation Tender be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Four Brothers Construction Inc. with an upset limit of $538,000.00.

6.2.3

Report 2023-CO-015, Sidewalk Inventory and Plan

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-CO-015- Sidewalk Inventory and Plan be received; AND
  THAT staff be authorized to proceed with the recommendation of the three year plan.

6.2.4

Memorandum 2023-CO-016,  Assumption of Private and Unassumed Roads

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Memorandum 2023-CO-016, Assumption of Private and Unassumed roads be received; and
  THAT Council approve Assumption of Private and Unassumed roads policy.

6.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

6.3.1

Report 2023-PRF-018,  2023 Camp Subsidy Programs

Recreation and Leisure Coordinator

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-018, 2023 Camp Subsidy Programs be received: and
  THAT Council direct staff to enter into an agreement with the Region of Durham for Day Camp Subsidies in both the Ontario Works and the Regional/Ministry of Education Programs for 2023; and
  THAT Staff report back to Council at the end of summer on the success of these programs for 2023 and make recommendations on continuation of these programs for 2024 (and future years).

6.3.2

Report 2023-PRF-012, Beaverton Town Hall LED Sign

Manager of Facilities, Park, Recreation and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-012, Beaverton Town Hall LED Sign be received; and
  THAT Committee direct staff to proceed with the replacement of the existing LED sign through Greentak Canada; and
  THAT funding of this project be taken from the Public Buildings Reserve Fund; and
  THAT this report be ratified at the June 26, 2023 Council meeting.

6.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

6.4.1

Report 2023-TED-003, Smallmouth Bass Capital of Canada

Recreation and Leisure Coordinator

• Recommendation:

  BE IT RESOLVED THAT Council accept the final logo design for the Smallmouth Bass Capital of Canada.

6.5

Protection Services Committee (Councillor Canavan - Chair)

6.6

Development Services Committee (Councillor Doble - Chair)

6.6.1

Report 2023-DS-012, Proposed Provincial Planning Statement, 2023 and Bill 97, Helping Homebuyers, Protecting Tenants Act, 2023

Director of Development Services

• Recommendation:

  BE IT RESOLVED THAT Report 2023-DS-012, Proposed Provincial Planning Statement (2023) and Bill 97, be received; and
  THAT staff be authorized to submit this report to the Province as the Township of Brock’s comments on the proposed Provincial Planning Statement (2023) and Bill 97.

6.7

General Government Committee (Regional Councillor Jubb - Chair)

6.8

Climate Committee (Councillor Pettingill - Chair)

7.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Council or Committee of the Whole proceed into a Closed Meeting at ____ a.m. p.m. to discuss the following matters:

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act with respect to SUBJECT to Development Charges Appeal
  • labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act 

7.1

Development Charges Appeal

8.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on June 12, 2023.

9.

Other Business

10.

Public Questions and Clarification

11.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.