The Corporation of the Township of Brock
Committee of the Whole Revised Agenda

Monday, March 25, 2024 at 3:00 P.m. - 4:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

---

1.

Meeting Details

This link will take you directly to the livestream video.

https://video.isilive.ca/brock/live.html

Those wishing to attend the meeting in person or virtually to speak to Council on an item on this published agenda are asked to contact [e-mail] prior to the start of the meeting and staff will provide the meeting details.

2.

Call to Order & Moment of Silence - 3:00 p.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentation(s)

6.

Delegation(s) / Petition(s)

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2024-FI-009, Capital Projects Status Report – December 2023

Director of Finance/Treasurer and Deputy Treasurer

• Recommendation:

  Be it resolved that Report Capital Projects Status Report – December 2023 be received; and,
  That the projects as identified in Appendix B be approved for closure and any surplus funds be transferred to the original funding source; and
  That $75,938 be transferred from Reserves and Reserve Funds to the projects identified under section 3 a) of this report; and
  That $38,589 be transferred from Reserves and Reserve Funds to the projects identified under section 3 b) of this report; and
  That $15,000 be transferred from the 2023 Operating Budget to the Committed Projects Reserve for use in 2024; and
  That staff be authorized and directed to do all things necessary to give effect to this resolution; and
  That this resolution be ratified by Council at their meeting on March 25, 2024.

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Report 2024-OP-001, Tender B2024-PW-02 Dust Suppressant 

Director of Public Works 

• Recommendation:

  Be it resolved that Report 2024-OP-001, Tender B2024-PW-02, Dust Suppressant be received; and
  That Staff be authorized to proceed with the recommendation of awarding the tender to Miller Paving Ltd., with an upset limit of $225,000; and
  That this resolution be ratified by Council at their meeting on March 25, 2024.

   

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2024-PRF-010, Auto Scrubber Replacement

Manager of Parks, Recreation, Facilities and IT

• Recommendation:

  Be it resolved that Report Number 2024-PRF-010, Auto Scrubber Replacement, be received; and
  That Council authorize staff to proceed with the purchase of a factory refurbished auto scrubber at a cost of $4,750 plus HST with the funding to come from the Beaverton Arena Capital Reserves; and
  That this resolution be ratified by Council at their meeting on March 25, 2024.

7.3.2

Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps

Manager Parks, Recreation, Facilities & IT; Director Public Works; Director of Finance & Treasurer; Clerk & Deputy CAO; and the CAO

• Recommendation:

  Resolution Option 1:

  Be it Resolved That Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps be received; and
  That Council chooses to have no Trip Camps for the 2024 Summer Camp Program; and
  That Council direct staff to establish a “Camp Reserve” for any camp program surplus.
  OR

  Resolution Option 2:

  Be it Resolved That Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps, be received; and
  That Council chooses to have two (2) Trip Camps for thirty (30) camp attendees with five (5) camp counsellors for the 2024 Summer Camp Program; and
  That Council authorizes staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect the rates for the 2024 trip camp program; and
  That Council directs staff to establish a “Camp Reserve” for any camp program surplus.
  Or

  Resolution Option 3:

  Be it Resolved That Report 2024-PRF-009 User Fees & Rental Revenue – Summer Camps, be received; and
  That Council chooses to have one (1) Trip Camp for eighty (80) camp attendees with fourteen (14) camp counsellors for the 2024 Summer Camp Program; and
  That Council authorizes staff to present a bylaw to amend Fees and Charges By-law 3226-2023, to reflect the rates for the 2024 trip camp program; and
  That Council directs staff to establish a “Camp Reserve” for any camp program surplus.

   

  And That the adopted resolution for Report 2024-PRF-009 be ratified at the Council meeting held on March 25, 2024.

7.3.3

Report 2024-PRF-007, User Fees & Rental Revenue – Berthing Slips

Manager Parks, Recreation, Facilities & IT; Director Public Works; Director of Finance & Treasurer; Clerk & Deputy CAO; and the CAO

• Recommendation:

  Resolution Option 1:

  Be it Resolved That Report 2024-PRF-007 entitled “User Fees & Rental Revenue – Berthing Slips”, be received; and

  That Council authorize staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect a phased in increase for Berthing slips rates as follows:

  1. to increase each berthing slip to $800.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $89 + HST in 2024.
  2. to increase each berthing slip to $1,000.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $134 + HST in 2025.
  3. to increase each berthing slip to $1,200.00 plus HST in 2026 and Premium Seasonal berthing rate – Thorah Island to $ $189 + HST in 2026; and

  That Council authorize staff to present a bylaw to amend Harbour By-law 3177-2023 to reflect the changes required to regulate the administration of the Harbour Facilities; and

  That the resolution for Report 2024-PRF-007 be ratified at the Council meeting held on March 25, 2024.

  Or

  Resolution Option 2:

  Be it Resolved That Report 2024-PRF-007 entitled “User Fees & Rental Revenue – Berthing Slips”, be received; and

  That Council authorize staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect the increased rates for berthing slips to $1,200 + HST in 2024 and the Premium seasonal berthing rate – Thorah Island to $189 + HST; and

  That Council authorize staff to present a bylaw to amend Harbour By-law 3177-2023 to reflect the changes required to regulate the administration of the Harbour Facilities; and

  That the resolution from report #2024-PRF-007 be ratified at the Council meeting held on March 25, 2024.

7.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

7.5

Protection Services Committee (Councillor Canavan - Chair)

7.5.1

Report 2024-GG-009, Brock Accessibility Advisory Committee Workplan, 2024-GG-009

Deputy Clerk

• Recommendation:

  Be it resolved that Report 2024-GG-009 be received, and

  That Committee approve the items contained within Attachment No. 1, Brock Accessibility Advisory Committee Workplan 2024-2026.

7.6

Development Services Committee (Councillor Doble - Chair)

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Report 2024-GG-008, Non-Profit Sector Advisory Committee Annual Workplan – 2024 - 2026

Clerk's Assistant

• Recommendation:

  Be it resolved that Report 2024-GG-008, Non-Profit Sector Advisory Committee Annual Workplan – 2024 – 2026 be received; and
  That Council approve the Non-Profit Sector Advisory Committee Annual Workplan – 2024-2026; and
  That Report 2024-GG-008 and corresponding workplan be ratified at next Council meeting held on March 25, 2024.

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

9.

Rise from Closed Session

10.

Other Business

11.

Public Questions and Clarification

11.1

Thorah Island Rate Payers Association Position on Phase-In of Berthing Fees

Thorah Island Rate Payers Association
Communication Number 323/24
Related to item 7.3.3 Report 2024-PRF-007, User Fees and Rental Revenue - Berthing Slips.

• Recommendation:

  Be it resolved that Communication Number 323/24 Thorah Island Rate Payers Association Position on Phase-In of Berthing fees be received.

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at TIME p.m.