The Corporation of the Township of Brock

Council Minutes

Monday, April 29, 2024 at 6:00 P.m. - 8:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

Members Present:

• Mayor Walter Schummer
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Members Absent:

• Regional Councillor Michael Jubb

Staff Present:

• CAO Michelle Willson
• Clerk/Deputy CAO Fernando Lamanna
• Clerk's Assistant Deena Hunt
• Clerk's Assistant Stefanie Stickwood
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison

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1.

Meeting Details (listed only on agenda)

2.

Call to Order & Moment of Silence - 6:00 p.m.

Mayor Schummer called the meeting to order at 6:00 p.m. and a quorum was present.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature Thereof

None.

5.

Community Announcements

Mayor Schummer congratulated the Sunderland Stingerz Ringette U14A Team on achieving gold at the Provincial Championships and proclaimed April 29, 2024 as Sunderland Stingerz Day.

6.

Public Meeting

6.1

Zoning By-law Amendment - Beaverton Commons

The purpose of this Statutory Public meeting, pursuant to the Planning Act R.S.O. 1990, was to inform the public of the details of an application and to receive public comments with respect to amending Zoning By-law Number 287-78-PL, as amended. The subject lands are within the Beaverton Urban Area and designated Mixed Use Corridors. Zoning By-law 3038-2021 was approved by Township Council on May 31, 2021 to zone the subject lands as Highway Commercial Exception 9 (C4-9) in the Township’s Zoning By-law 287-78-PL (as amended).

The owner is proposing to develop the subject lands for a variety of commercial uses. The purpose of the proposed Zoning By-law Amendment application is to include a more fulsome list of permitted uses within the C4-9 zone.

6.1.1

Staff Presentation / Overview

Robin Prentice, Director Development Services provided a presentation which included:

• applicant - Beaverton Commons Inc. - Zoning By-law Amendment, ZBA-2024-01
• this Zoning By-law amendment will include additional uses for C4-9 zoning
• applicant proposes a commercial development on the subject land
• subject land is Part Lot 11, Concession 5, Beaverton - west side of Highway 12, north of Simcoe Street, Beaverton
• access to the subject land would be through Beaver Avenue
• Official Plan designates the subject land as Beaverton Urban Area - Mixed Use Corridors
• a list of current uses that are permitted within C4-9 zoning
• a list of proposed uses to be added to C4-9 zoning
• notice of this meeting was provided to all property owners within 200 metres of the subject property, in accordance with the Planning Act
• external agencies were circulated

6.1.2

Consultant / Application Presentation

Frank Mazotta, President, Armour Heights Developments, Edward Mak, Director, Development, Armour Heights Developments, and Sabrina Sgotto, Vice President, Weston Consulting were in attendance.

Edward Mak provided a presentation which included:

• subject property, phase one, is approximately 10 hectares and is part of a larger land holding of Armour Heights
• 2020 application to rezone the subject land from rural use to commercial use was approved
• positive planning report in 2021 supported the proposed commercial uses
• the 2021 by-law passed, omitted the additional approved commercial uses
• this application proposes the same commercial uses previously approved in 2021
• Rural Buffer Zone to the west is for future development after Regional services are available
• proposed commercial uses would add to the complement of downtown Beaverton businesses
• proposed development based on site plan pre-consultation:
  • 6 buildings for commercial uses such as retail, services and eating establishments
  • 1 storey buildings, a multi-unit building at the north end, 3 larger commercial buildings, and 1 multi-unit restaurant building
  • 7,476.1 square metres of gross floor area (GFA)
  • 498 parking spaces
  • extend Beaver Avenue westerly and construct a new north/south road
  • proposing access from Highway 12 (currently with MTO)
  • east/west greenway proposed for center of site

6.1.3

Public Comments / Submissions

There were no public comments.

6.1.4

Public Questions

There were no public questions.

7.

Presentations

None.

8.

Delegations / Petitions

8.1

Request to have Backyard Chickens

Communication Number 349/24

Justin Hackett, Beaverton resident, provided a delegation which included:

• request backyard chickens in order to live self sufficiently and sustainably
• pilot in City of Kawartha Lakes for backyard chickens was successful
• chicken owners should adhere to best practices to avoid avian flu
• proposed coop and run would be located 50 metres from the street, 50 metres from the westerly neighbours home, and 120 metres from easterly neighbours home
• requesting permission for:
  • 10 to 12 chickens on our rural residential property
  • no roosters
  • enclosed run and coop, no free ranging
  • eggs for personal consumption only

• Resolution: C-2024-080
  Moved by Councillor Frank
  Seconded by Councillor Campbell

  Be It Resolved That the delegation and Communication Number 349/24, Request to have Backyard Chickens, submitted by Justin Hackett be received. 

  CARRIED

9.

Ratification of COW Recommendations

• Resolution: C-2024-081
  Moved by Councillor Pettingill
  Seconded by Councillor Frank

  Be it Resolved that Council adopts the Committee of the Whole recommendations from the meetings held on April 8 and April 29, 2024.

  CARRIED

10.

Adoption of Minutes of Previous Meetings

• Resolution: C-2024-082
  Moved by Councillor Canavan
  Seconded by Councillor Frank

  Be It Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:

  • Committee of the Whole - March 25, 2024
  • Council - March 25, 2024
  • Committee of the Whole - April 8, 2024
  • Special Council - April 15, 2024
  • Special Council - Closed - April 15, 2024
  CARRIED

10.1

Minutes of previous Council/Committee of the Whole Meetings

10.1.1

Committee of the Whole - March 25, 2024

10.1.2

Council - March 25, 2024

10.1.3

Committee of the Whole - April 8, 2024

10.1.4

Special Council - April 15, 2024

10.1.5

Special Council - Closed - April 15, 2024

11.

Reports

None.

12.

Correspondence

12.1

Durham Agricultural Advisory Committee - Backyard Chickens within Urban and Rural Settlements

Durham Region
Communication Number 146/24

• Resolution: C-2024-083
  Moved by Councillor Doble
  Seconded by Councillor Frank

  Be it resolved that communication number 146/24 Durham Agricultural Advisory Committee Resolution Backyard Chickens within Urban and Rural Settlement Areas be received; and

  That Council partially support the resolution from the Durham Agricultural Advisory Committee of not permitting backyard chickens within Urban Areas; and

  That Council direct staff to report back with options on backyard chickens permitted within Rural Residential and Hamlet Settlement Areas, as well as to include the results of the survey.

  CARRIED

12.2

Request of Partnership between Township of Brock and Beaverton Thorah Eldon Historical Society - Stewardship of 12 Portraits

Beaverton Thorah Eldon Historical Society
Communication Number 344/24

• Resolution: C-2024-084
  Moved by Councillor Frank
  Seconded by Councillor Pettingill

  Be It Resolved That Communication Number 344/24, Request of Partnership between Township of Brock and Beaverton Thorah Eldon Historical Society (BTEHS) - Stewardship of 12 Portraits be received; and

  That Council direct staff to report back on options for inside locations that the portraits could be located.

  CARRIED

12.3

Request for Early Ice 2024-2025 Season, Brock Minor Hockey Association

Communication Number 345/24

• Resolution: C-2024-085
  Moved by Councillor Doble
  Seconded by Councillor Frank

  Be It Resolved That Communication Number 345/24, Request for Early Ice 2024-2025 Season, submitted by Brock Minor Hockey Association be received; and

  That, due to previously scheduled events including the Fall Fair, the request be respectfully denied, however, staff be directed to work with the Brock Minor Hockey Association to provide ice as soon as possible; and

  That Council direct staff to report back with a plan for early ice installation for the 2025/2026 season in any arena.

  CARRIED

12.4

Request for Early Ice 2024-2025 Season, Sunderland Ringette Association

Communication Number 358/24

• Resolution: C-2024-086
  Moved by Councillor Doble
  Seconded by Councillor Frank

  Be It Resolved That Communication Number 358/24, Request for Early Ice for the 2024-2025 Season, submitted by the Sunderland Ringette Association be received; and

  That, due to previously scheduled events including the Fall Fair, the request be respectfully denied, however, staff be directed to work with the Sunderland Ringette Association to provide ice as soon as possible; and

  That Council direct staff to report back with a plan for early ice installation for the 2025/2026 season in any arena.

  CARRIED

12.5

Bridge Closure on Durham Region Road 15

Brock Board of Trade
Communication Number 382/24

• Resolution: C-2024-087
  Moved by Councillor Pettingill
  Seconded by Councillor Frank

  Be It Resolved That Communication Number 382/24, Bridge Closure on Durham Region Road 15, submitted by the Brock Board of Trade be received.

  CARRIED

12.6

2024 Manilla Hall Community Association Events

Manilla Hall Community Association 
Communication Number 386/24

• Resolution: C-2024-088
  Moved by Councillor Campbell
  Seconded by Councillor Canavan

  Be It Resolved That Communication Number 386/24, 2024 Manilla Hall Community Association Events, submitted by the Manilla Hall Community Association be received; and
  That the list of events be forwarded to the Communications and Tourism Officer for assistance with promotion; and 
  That the list of events be forwarded to staff for confirmation of facility booking. 

  CARRIED

12.7

King Street Park - Comments

Travis Dukelow, Communication Number 395/24
John Ducker, Communication Number 430/24

• Resolution: C-2024-089
  Moved by Councillor Doble
  Seconded by Councillor Canavan

  Be It Resolved That Communication Numbers 395/24 and 430/24 with respect to King Street Park, Beaverton, submitted by Travis Dukelow and John Ducker be received; and
  That Communication Numbers 395/24 and 430/24 be forwarded to staff.

  CARRIED

12.8

Request for Installation of Crossing Guard at Train Tracks for Safe Passage of Students Residing in Ethel Park, Beaverton

Julie Lindsay
Communication Number 438/24

• Resolution: C-2024-090
  Moved by Councillor Frank
  Seconded by Councillor Campbell

  Be It Resolved That Communication Number 438/24, Request for Installation of Crossing Guard at Train Tracks for Safe Passage of Students Residing in Ethel Park, Beaverton be received.

  CARRIED

12.9

The Nourish and Development Foundation Night Market - 2024

The Nourish and Development Foundation
Communication Number 452/24

• Resolution: C-2024-091
  Moved by Councillor Canavan
  Seconded by Councillor Campbell

  Be It Resolved That Communication 452/24 with respect to Night Markets, submitted by The Nourish and Develop Foundation be received; and
  That Council has no objection to the operation of the night market on May 28, June 25, July 30, August 27 and September 24; and
  That barricades will be provided for TNDF to close the road at the corner of Cameron and York Street to the parking lot at the Nourish and Development Foundation building on York Street between the hours of 4:00 p.m. and 7:30 p.m. on the aforementioned dates; and 
  That proof of liability insurance be provided in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and
  That Council pass By-law 3262-2024, temporarily closing York Street on the dates and times indicated within Communication Number 452/24.

  CARRIED

12.10

Special Occasion Permit for Sunderland Memorial Arena - Car Draw Event - June 8, 2024

Sunderland Lion's Club
Communication Number 456/24

• Resolution: C-2024-092
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be It Resolved That Communication Number 456/24, Special Occasion Permit Request, submitted by the Sunderland Lions Club be received; and
  That Council has no objection to the Sunderland Lions Car Draw event to be held at the Sunderland Memorial Arena on June 8, 2024 subject to proof of insurance in the amount of $2,000,000 with the Township of Brock named as additional insured be provided; and
  That a copy of the Special Occasion Permit be provided to the Township; and
  That the Lions Club comply with all regulations of the Liquor License Board of Ontario and the Municipal Alcohol Policy; and
  That Council designate this an event of municipal significance for the purpose of obtaining the required liquor license.

  CARRIED

12.11

Road Closure Request for 100th Anniversary of Cenotaph Parade in Beaverton

Beaverton Legion/Beaverton Thorah Eldon Historical Society
Communication Number 457/24

• Resolution: C-2024-093
  Moved by Councillor Doble
  Seconded by Councillor Frank

  Be It Resolved That Communication Number 457/24, Road Closure Request for 100th Anniversary of Cenotaph, Parade in Beaverton, submitted by the Beaverton Legion be received; and
  That Council has no objections to the request to hold the 100th Anniversary of the Beaverton Cenotaph to be held on June 9, 2024 subject to the organizers obtaining a road occupancy permit from the Durham Region Works Department; and
  That the organizers obtain traffic control assistance from the Durham Regional Police Services; and
  That proof of liability insurance be provided in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and
  That staff provide road barricades for the event, and 
  That Council pass By-law 3263-2024 to temporarily close Osborne and Simcoe Streets on the dates and times indicated within Communication Number 457/24.

  CARRIED

12.12

Speed Limit Reduction Request and Petition - Blackwater Road

Brittany Dagnall
Communication Number 460/24

• Resolution: C-2024-094
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be It Resolved That Communication Number 460/24, Speed Limit Reduction Request and Petition  - Blackwater Road, submitted by Brittany Dagnall be received; and
  That Council direct staff to investigate and report back.

  CARRIED

12.13

Beaverton Annual Fall Fair - 2024

Amanda Lau, Secretary, Beaverton Agricultural Society
Communication Number 461/24

• Resolution: C-2024-095
  Moved by Councillor Doble
  Seconded by Councillor Canavan

  Be it Resolved That communication number 461/24 as submitted by Amanda Lau on behalf of the Beaverton Agricultural Society with respect to the 2024 Beaverton Fall Fair be received; and
  That Council approve the children's parade on Friday, September 13 at 12:15 p.m. subject to the Beaverton Agricultural Society obtaining a road occupancy permit from the Region of Durham; and
  That Council pass By-law 3264-2024 to temporarily close Simcoe and Main Streets for the date and time indicated within Communication Number 461/24; and
  That after hours access to the Foster Hewitt Memorial Community Centre be approved; and
  That in-kind donations of additional garbage receptacles and additional picnic tables be provided by staff subject to availability; and
  That the request and cost for 6 portable toilets with 1 accessible toilet as well as 2 portable handwashing stations be the responsibility of the Beaverton Agricultural Society; and
  That the 'organizer' provide the Clerks Department with proof of insurance with a minimum amount of $5,000,000 naming the Township of Brock as an additional insured.

  CARRIED

13.

Notice of Motions

• Resolution: C-2024-096
  Moved by Councillor Canavan
  Seconded by Councillor Doble

  Be it Resolved That Council direct staff to report back on a survey policy which takes into consideration when and how surveys are prepared, delivered and weighted.

  CARRIED

14.

By-Laws

• Resolution: C-2024-097
  Moved by Councillor Canavan
  Seconded by Councillor Campbell

  Be It Resolved That By-laws 3252-2024, 3255-2024, 3256-2024, 3260-2024, 3261-2024, 3262-2024, 3263-2024, and 3264-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

  CARRIED

14.1

By-Law Number 3252-2024, By-law Enforcement Officers Appointment

Being a By-law to appoint Municipal By-Law Enforcement Officers, Property Standards Officers and Provincial Offences Officers for the Corporation of the Township of Brock 

14.2

By-law Number 3253-2024 - Amendment to the Procedural By-law

A By-law to amend by-law Number 3017-2021, being a by-law to regulate the proceedings of Council

• Resolution: C-2024-098
  Moved by Councillor Canavan
  Seconded by Councillor Campbell

  Be it Resolved That By-law 3253-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

  CARRIED

14.3

By-law Number 3254-2024 - Standing Committees Appointments

A by-law to amend By-law Number 3159-2022 being a by-law to appoint the Chairs of the Standing Committees of Council

• Resolution: C-2024-099
  Moved by Councillor Canavan
  Seconded by Councillor Pettingill

  Be it Resolved That By-law 3254-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

  CARRIED

14.4

By-law Number 3255-2024, Appointment By-law

A by-law to appoint members to the Brock Accessibility Advisory Committee. 

14.5

By-law Number 3256-2024, Appointment By-law

A by-law to appoint members to the Non-profit Sector Advisory Committee

14.6

By-Law Number 3260-2024, Final Tax Levy

Being a by-law to levy and collect property taxes for 2024

14.7

By-law Number 3261-2024, A By-law to Cancel, Reduce or Refund Taxes

14.8

By-Law Number 3262-2024, Temporarily Close York Street, Cannington for Night Markets

Being a by-law to temporarily close a municipal road in the Township of Brock

14.9

By-Law Number 3263-2024, Temporary Road Closure for Beaverton Cenotaph 100th Anniversary Celebration

Being a by-law to temporarily close municipal roads in the Township of Brock

14.10

By-Law Number 3264-2024, Temporary Road Closure for Beaverton Fall Fair

Being a by-law to temporarily close municipal roads in the Township of Brock

15.

Closed Session

None.

16.

Rise from Closed Session

17.

Other Business

• Resolution: C-2024-100
  Moved by Councillor Canavan
  Seconded by Councillor Pettingill

  Be it Resolved That Council break for a recess at 7:32 p.m. for a 5 minute break.

  CARRIED

18.

Regional Councillor Update

Mayor Schummer provided an update with respect to signage for the Bridge Closure on Regional Road 15, Beaverton and he would be following up with MTO.

19.

Public Questions and Clarification

There were no public questions for clarification.

20.

Confirmation By-law

By-law Number 3258-2024 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 29, 2024

• Resolution: C-2024-101
  Moved by Councillor Pettingill
  Seconded by Councillor Canavan

  Be It Resolved That By-law Number 3258-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 29, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

  CARRIED

21.

Adjournment

• Resolution: C-2024-102
  Moved by Councillor Pettingill
  Seconded by Councillor Canavan

  Be It Resolved That the meeting of Council adjourn at 7:40 p.m.

  CARRIED