The Corporation of the Township of Brock

Committee of the Whole Minutes

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Virtual Meeting
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO, Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance / Treasurer Lisa Chen
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison
  • Supervisor of Operations Jason Lapp
  • Manager Accounting & Tax Collector Crystal Doucette

1.

  

Mayor Schummer called the meeting to order at 3:00 p.m. and a quorum was present.

3.

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

5.

  

Kelly Murphy and Gustavo Arvizu, Engineering and Planning Studies, Durham Region, provided a presentation which included the following:

  • Municipal Class EA process - to determine wastewater servicing to 2031 and beyond for Cannington and Sunderland
  • Sunderland - study area
    • prefer to retrofit existing lagoons with aeration, post-treatment and filtration, and convert to continuous discharge
  • Cannington - study area
    • prefer to retrofit existing lagoons with aeration, post-treatment and filtration, and convert to continuous discharge
    • further investigation required prior to determining a solution  
  •   next steps include:
    • Cannington - collection system evaluated
    • evaluate design concepts for Sunderland and Cannington
    • host further PIC's and SAC
    • prepare environmental study reports
  • Resolution:COW-2023-064
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the Class EA for Expanding the Sanitary Sewage Capacity for the Communities of Sunderland and Cannington presented by Kelly Murphy and Gustavo Arvizu, Region of Durham, be received. 

    CARRIED

Myles Douglas, R.J. Burnside, Superintendent appointed by By-law 3062-2021 provided a presentation which included:

  • What is a Municipal Drain
    • drainage system constructed under the Drainage Act to improve drainage of agricultural lands and remove excess roadside ditch waters
    • communal project, application submitted
    • legal existence through by-law
  • Drainage Act - Section 74
    • municipality assumes responsibility of the infrastructure
    • costs shared by all upstream lands and roads as assessed in the engineers report 
  • Drainage Superintendent responsibilities
  • Brock's Municipal Drains
    • McFeeters - By-law 2426-2012-PW; inspected July 19, 2022
    • Gordon - By-law 381-80-PW; inspected August 19, 2022
    • Mulock - By-law 1927-2004-PW; inspected October 12, 2022
  • Superintendent inspection - deficiencies
    • McFeeters Drain - 2 beaver dams, 1 displaced catch basin riser
    • Gordon Drain - 1 beaver dam, 3 restricted culverts
    • remove beavers and dams, repair damages
    • cost recovery according to engineers report
  • Mulock Drain - good condition
  • Resolution:COW-2023-065
    Moved byCouncillor Frank

    BE IT RESOLVED THAT the Municipal Drains presentation, by Myles Douglas, Civil Technologist for R.J. Burnside & Associates be received; and

    THAT Council direct the Township Drainage Superintendent to complete the maintenance work on the McFeeters Drain and the Gordon Drain as recommended in the presentation; and

    THAT this resolution be adopted by Council at their meeting held on February 27, 2023.

    CARRIED

6.

  

None.

7.

  

Property Tax Collector, Manager of Accounting

  • Resolution:COW-2023-066
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT  Report 2023-FI-002, Charity Golf Tournament Application Funding, be received; and
    THAT Council approve the disbursement of funds as outlined in Attachment No.1. to report 2023-FI-002; and
    THAT Council approve implementing a second intake for applications this year.

    CARRIED

No correspondence for consideration.

Manager Parks, Recreation, Facilities and IT

  • Resolution:COW-2023-067
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2023-PRF-005, Sunderland Town Hall Parking be received; and
    THAT Committee direct works staff to contact Durham Region Traffic Control to review for the temporary change in this parking space; and
    THAT staff report back with the results of the review by Durham Region.

    CARRIED

Manager Parks, Recreation, Facilities and IT

Mayor Schummer requested a recorded vote.

  • Resolution:COW-2023-068
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Report 2023-PRF-006 - Dog Park Survey Results be received; and

    THAT Committee direct staff to investigate probable locations and costing for the creation of a dog park based on sizing determined by Committee.

  • Amendment:
    Resolution:COW-2023-069
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Resolution COW-2023- be amended by adding 'that the size of 2 acres be considered for the dog park'.

    CARRIED
  • Amended Main Motion

    Resolution:COW-2023-068
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Report 2023-PRF-006 Dog Park Survey Results be received; and

    THAT Committee direct staff to investigate probable locations and costing for the creation of a dog park based on sizing determined by Committee; and

    THAT the size of 2 acres be considered for the dog park.

    Yes (4)Regional Councillor Jubb, Councillor Doble, Councillor Pettingill, and Councillor Campbell
    No (3)Mayor Schummer, Councillor Canavan, and Councillor Frank
    CARRIED (4 to 3)
  • Resolution:COW-2023-070
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Committee direct staff to identify areas within Brock Township’s open spaces that would allow for a trial period for off-leash dogs during specified times of the day.

    DEFEATED

Manager of Parks, Recreation, Facilities and IT

Councillor Canavan left the meeting at 4:40 p.m.

  • Resolution:COW-2023-071
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Report 2023-PRF-003 - Foster Hewitt Memorial Community Centre Auditorium Proposal be received; and
    THAT the Township of Brock enter into a 10-year lease agreement with the Beaverton Lions Club; and
    THAT $30,000 be transferred to the Capital Reserve Funds – Beaverton Arena towards future renovations; and
    THAT $8,849.56 be allocated as prepaid rent for the use of regular monthly meetings at Foster Hewitt Memorial Arena over the next 10-years and up to three special events each year; and
    THAT $1,150.44 be allocated as HST payable on the rental revenues over the term of the agreement.

    CARRIED
  • Resolution:COW-2023-072
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 4:42 p.m.

    CARRIED

Mayor Schummer reconvened the meeting at 4:50 p.m. and a quorum was present including Councillor Canavan.

No correspondence for consideration.

No correspondence for consideration.

Chief Building Official

  • Resolution:COW-2023-073
    Moved byMayor Schummer

    BE IT RESOLVED THAT report 2023-DS-004, regarding the Community Health Centre Request for a Partial Development Charge Refund, be received; and
    THAT the request for reconsideration of the total amount of Development Charges paid to the Township of Brock be denied.

  • Amendment:
    Resolution:COW-2023-074
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Resolution COW-2023-073 be amended to include 'THAT there be an opportunity in the future to reconsider the matter'.

    CARRIED
  • Amended Main Motion

    Resolution:COW-2023-073
    Moved byMayor Schummer

    BE IT RESOLVED THAT report 2023-DS-004, regarding the Community Health Centre Request for a Partial Development Charge Refund, be received; and
    THAT the request for reconsideration of the total amount of Development Charges paid to the Township of Brock be denied; and
    THAT there be an opportunity in the future to reconsider the matter.

    CARRIED

Director of Development Services

  • Resolution:COW-2023-075
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2023-DS-005 regarding Community Improvement Plan Application 2023-001 for 16/18 Cameron St. W, be received; and

    That Council approve CIP Application 2023-001 for 16/18 Cameron St. W. as follows:

    1. Commercial Façade Improvement Grant Program - $4,000
    2. Planning and Building Fees Grant Program - $1,155
    3. Property Tax Increment Equivalent Grant - up to a maximum of $3,200 over a 5-year period pending MPAC’s reassessment of the property.
    CARRIED

Clerks/Deputy CAO

  • Resolution:COW-2023-076
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT Report 2023-GG-009 - Civil Marriage Solemnization be received. 

    CARRIED

No correspondence for consideration.

8.

  
  • Resolution:COW-2023-077
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Committee proceed into a Closed Meeting of Committee of the Whole at 5:17 p.m. to discuss the following matters:

    • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act with respect to authorization of expropriation of lands.
    CARRIED

8.1
Authorization of Expropriation of Lands

 

8.2
Verbal Update with Respect to Boathouse Delinquent Accounts

 

9.

  
  • Resolution:COW-2023-078
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at 5:38 p.m.; and

    WHEREAS Council of the Township of Brock has identified certain parcels of land which should have been placed in Township ownership when originally created or certain parcels of land to which have public interest,

    BE IT THEREFORE RESOLVED THAT Council authorize staff to initiate expropriation proceedings, as necessary, where negotiations are not practical with respect to the property requirements for the purposes of economic development and for all purposes ancillary thereto, by either a complete full taking acquisition of the properties identified or as such other property requirements as may be determined and identified by Township of Brock staff as partial property takings, as may be required, from the properties identified by their legal descriptions as:

    • Property # 1: Shier Avenue Land - Part of Lot 10, Plan 706;
      Part of Lot 5, Concession 11, Thorah (PIN # 72050-0057, Roll # 1839-010-005-46701)
    • Property # 2: The property known as the Public Square on Morrison Avenue - Plan 112, EXCEPT PTS 1 & 2, 40R12092; BROCK (PIN # 72045-0055, Roll # 1839-010-004-42250)
    • Property # 3: The property known as Maplewood Avenue – Part Lot 16, Concession 5, Thorah (PIN # 72039-0035).
    • Property #4: Easements over part of lands known as Public Promenade and Beach, Plan 112, Brock. The easements representing extensions to existing Township owned Rights of Way, as shown on Schedule ‘1’ attached. (PIN # 72045-0230); and

    THAT Council authorize the Mayor and Clerk to execute any notices and forms as may be statutorily mandated by the Expropriations Act, R.S.O. 1990, c. E.26 to give effect to the expropriation proceedings, including, but not limited to the Notices of Application of Approval to Expropriate; and

    THAT Council authorize staff to serve on any person as may be determined as having an interest in the properties, as identified by legal descriptions for Property # 1 Shier Avenue; Property # 2 Public Square; Property #3 Maplewood Ave; and Property #4 Easements over Public Promenade, and with an interest as defined under the Expropriations Act, R.S.O. 1990. c.E.26  and publish Notices of Application for Approval to Expropriate the property requirements, and to forward to the Chief Inquiry Officer any requests for hearing that are received, to attend the hearings to present the Township of Brock’s position, and to report the Inquiry Officer’s recommendations to Township of Brock Council for its consideration.

    CARRIED

10.

  

None.

11.

  

There were no public questions for clarification.

12.

  
  • Resolution:COW-2023-079
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this time 5:42 p.m.

    CARRIED