The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, February 27, 2023 at 3:00 P.m. - 4:00 P.m.

Virtual Meeting

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1.

Zoom Link

https://us06web.zoom.us/j/83261527105?pwd=NWJKb3B1Q0I2ZUZ4WlZ3V2ZJMnFXdz09 

2.

Call to Order & Moment of Silence - 3:00 p.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentations

5.1

Class EA for Expanding the Sanitary Sewage Capacity for the Communities of Sunderland and Cannington

Kelly Murphy - Project Manager
Durham Region 

• Recommendation:

  BE IT RESOLVED THAT the Class EA for Expanding the Sanitary Sewage Capacity for the Communities of Sunderland and Cannington presented by Kelly Murphy - Project Manager for the Region of Durham be received. 

5.2

Municipal Drains

Myles Douglas - Civil Technologist 
R.J Burnside & Associated Limited

• Recommendation:

  BE IT RESOLVED THAT the Municipal Drains presentation, by Myles Douglas, Civil Technologist for R.J. Burnside & Associates be received; and

  THAT Council direct the Township Drainage Superintendent to complete the maintenance work on the McFeeters Drain and the Gordon Drain as recommended in the presentation; and

  THAT this resolution be adopted by Council at their meeting held on February 27, 2023.

6.

Delegations / Petitions

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2023-FI-002 - Charity Golf Tournament Application Funding

Property Tax Collector, Manager of Accounting

• Recommendation:

  BE IT RESOLVED THAT  Report 2023-FI-002, Charity Golf Tournament Application Funding, be received; and
  THAT Council approve the disbursement of funds as outlined in Attachment No.1. to report 2023-FI-002; and
  THAT Council approve implementing a second intake for applications this year.

7.2

Operations Committee (Councillor Pettingill - Chair)

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2023-PRF-005 - Sunderland Town Hall Parking

Manager Parks, Recreation, Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-005, Sunderland Town Hall Parking be received; and
  THAT Committee direct works staff to contact Durham Region Traffic Control to review for the temporary change in this parking space; and
  THAT staff report back with the results of the review by Durham Region.

7.3.2

Report 2023-PRF-006 - Dog Park Survey Results

Manager Parks, Recreation, Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-006 - Dog Park Survey Results be received; and
  THAT Committee direct staff to investigate probable locations and costing for the creation of a dog park based on sizing determined by Committee;

   

  OR

   

  That Committee Table this report.

7.3.3

Report Number 2023-PRF-003 - Foster Hewitt Memorial Community Centre Auditorium Proposal

Manager of Parks, Recreation, Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-003 - Foster Hewitt Memorial Community Centre Auditorium Proposal be received; and
  THAT the Township of Brock enter into a 10-year lease agreement with the Beaverton Lions Club; and
  THAT $30,000 be transferred to the Capital Reserve Funds – Beaverton Arena towards future renovations; and
  THAT $8,849.56 be allocated as prepaid rent for the use of regular monthly meetings at Foster Hewitt Memorial Arena over the next 10-years and up to three special events each year; and
  THAT $1,150.44 be allocated as HST payable on the rental revenues over the term of the agreement.

7.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

7.5

Protection Services Committee (Councillor Canavan - Chair)

7.6

Development Services Committee (Councillor Doble - Chair)

7.6.1

Report 2023-DS-004 - CHC Development Charge Partial Refund Request

Chief Building Official

• Recommendation:

  BE IT RESOLVED THAT report 2023-DS-004, regarding the Community Health Centre Request for a Partial Development Charge Refund, be received; and
  THAT the request for reconsideration of the total amount of Development Charges paid to the Township of Brock be denied.

7.6.2

Report 2023-DS-005 - Community Improvement Plan Application 2023-001, 16/18 Cameron St. W, Cannington

Director of Development Services

• Recommendation:

  BE IT RESOLVED THAT Report 2023-DS-005 regarding Community Improvement Plan Application 2023-001 for 16/18 Cameron St. W, be received; and

  That Council approve CIP Application 2023-001 for 16/18 Cameron St W as follows:

  1. Commercial Façade Improvement Grant Program - $4,000
  2. Planning and Building Fees Grant Program - $1,155
  3. Property Tax Increment Equivalent Grant - up to a maximum of $3,200 over a 5-year period pending MPAC’s reassessment of the property.

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Report 2023-GG-009 - Civil Marriage Solemnization

Clerks/Deputy CAO

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-009 - Civil Marriage Solemnization be received. 

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee proceed into a Closed Meeting of Committee of the Whole at ____ a.m. p.m.. to discuss the following matters:

  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act with respect to authorization of expropriation of lands.

8.1

Authorization of Expropriation of Lands

8.2

Verbal Update with Respect to Boathouse Delinquent Accounts

9.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on DATE.

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this time TIME a.m. p.m.