The Corporation of the Township of Brock
Council Revised Agenda

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Council Chambers - 1 Cameron St. E. Cannington and Electronically

1.
Call to Order & Moment of Silence - 6:00 p.m.

  

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Playing of the National Anthem

  

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

5.
Community Announcements

  

6.
Public Meeting

  

7.
Presentations

  

8.
Delegations / Petitions

  

8.1
Designating Beaverton as an International City of Peace

This item has attachments.  

Negin M. Khorasani, Be 8nfinite
Communication Number 720/25

  • Recommendation:

    Be it Resolved That the presentation by Negin M. Khorasani of Be 8nfinite with respect to Designating Beaverton as an International City of Peace be received.

9.
Adoption of Minutes of Previous Meetings

  
  • Recommendation:

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

    • Council - November 10, 2025
    • Council - Closed - November 10, 2025
    • Council - November 12, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 9.2:

    • Brock Accessibility Advisory Committee - September 16, 2025
    • Brock Tourism Advisory Committee - October 21, 2025
    • Non-Profit Sector Advisory Committee - October 21, 2025

9.1
Minutes of previous Council Meetings

  

9.2
Advisory Committee Minutes

  

10.
Sub-Committees (Reports)

  

10.1
Finance Committee (Chair - Mayor Jubb)

  

10.1.1
Mayoral Decision - MDE-2025-01- Strong Mayors Budget

This item has attachments.  

10.1.2
Report 2025-FI-034, Financial Disclosure Requirements – O. Reg 284/09 – 2026

This item has attachments.  

Deputy Treasurer and Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-034, Financial Disclosure Requirements - O. Reg. 284/09 - 2026 be received.

10.1.3
Report 2025-FI-033, 2026 Interim Tax Levy By-Law

This item has attachments.  

Tax Collector/Manager of Accounting; and Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report-FI-033, 2026 Interim Tax Levy be received.

10.1.4
Report 2025-FI-037, 2026 Borrowing By-Law

This item has attachments.  

Director of Finance Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-037, 2026 Borrowing By-Law be received; and
    That Council provide authorization to the CAO and the Treasurer to borrow, from time to time, by way of a promissory note from the Toronto Dominion Bank a sum or sums not exceeding at any one time during the year 2026 the aggregate of $4,000,000 to meet short term needs.

10.1.5
Report 2025-FI-032, Tax Collection, Tax Rebates, Reductions and Refunds and Assessment Base Management Policies

This item has attachments.  

Tax Collector/Manager of Accounting; and Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-032, Tax Collection, Tax Rebates, Reductions and Refunds and Assessment Base Management Policies be received; and
    That Council approve the following attached policies:

    • F24 -Tax Collection Policy 
    • F25 - Tax Rebates, Reductions and Refund Policy 
    • F26 - Assessment Base Management Policy

10.1.6
Report 2025-FI-036, User Fee By-Law Additions

This item has attachments.  

Tax Collection/Manager of Accounting

  • Recommendation:

    Be It Resolved That Report 2025-FI-036, User Fee By-Law Additions be received; and
    That By-Law Number 3362-2025, User Fee By-Law be amended to include the following items onto “Schedule B” effective immediately.

    • Tax Sale Registration Recovery Service Fees – Actual costs to execute tax sale registrations and tax sales;
    • Ontario Court of Justice and Superior Court of Justice Charges – Full Cost Recovery;
    • Third Party Collection Agency – Full Cost Recovery;
    • Title Search, Parcel Register and other Teranet Document Requirements for data integrity and/or collections – Full Cost Recovery;
    • Bailiff Services – Full Cost Recovery;
    • Document Process Serving – Full Cost Recovery;
    • Legal Fees for Collections Action (I.E.: unpaid lease agreement) – Full Cost Recovery

10.1.7
Report 2025-FI-038, Municipal Investment Policy Amendment

This item has attachments.  

Deputy Treasurer and Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-038, Municipal Investment Policy Amendment be received; and
    ​​​That ​Council adopts the updated Municipal Investment Policy, as provided in Attachment 1.  

10.2
Operations Committee (Chair - Regional Councillor Pettingill)

  

10.3
Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

  

10.3.1
Report 2025-PRF-029, Manilla Hall Accessible Ramp

This item has attachments.  

Director of Parks, Recreation and Facilities

  • Recommendation:

    Be It Resolved That Report 2025-PRF-029, Manilla Hall Accessible Ramp be received; and 
    That Council approve an upset limit of an additional $10,000 for potential additional change orders arising from the construction of this new accessible ramp and stairs, and
    That the additional funds be transferred from the Public Building Capital reserve.

10.4
Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

  

10.5
Protective Services Committee (Chair - Councillor Frank)

  

10.5.1
Report 2025-PS-015, By-Law and Animal Services Division Q3 Report 2025

This item has attachments.  

Supervisor By-Law Enforcement and Animal Services

  • Recommendation:

    Be It Resolved That Report 2025-PS-015, By-Law and Animal Services Division Q3 Report be received.

10.6
Development Services Committee (Chair - Councillor Doble)

  

10.7
General Government Committee (Chair - Mayor Jubb)

  

10.8
Climate Committee (Chair - Regional Councillor Pettingill)

  

11.
Correspondence

  

11.1
Request for Beaverton Downtown Bypass

This item has attachments.  

Rita Schryer
Communication Number 764/25

  • Recommendation:

    Be It Resolved That Communication Number 764/25, Request for Beaverton Downtown Bypass submitted by Rita Schryer be received.

11.2
Request for Fish Hut Lease Renewal - Beaverton Harbour

This item has attachments.  

Justin Jarvis, Mitchell's Fish Huts
Communication Number 775/25

  • Recommendation:

    Be It Resolved That Communication Number 775/25, submitted by Justin Jarvis, Mitchell's Fish Huts regarding the Mitchell's Fish Huts lease renewal, be received; and
    That Council approve the continuation of the Mitchell's Fish Huts lease at the Beaverton Harbour for the months of January 2026 - March 2026; and
    That the Mayor and Clerk are hereby authorized to enter into an agreement with Mitchell's Fish Huts for the Mitchell's Fish Huts Lease.

11.3
Response to Notice of Motion - Protection of Rural Canada Post Services in the Township of Brock

This item has attachments.  

Canada Post
Communication Number 787/25
Response to October 27th Notice of Motion 

  • Recommendation:

    Be It Resolved That Communication Number 787/25, Response to Notice of Motion - Protection of Rural Canada Post Services in the Township of Brock, submitted by Canada Post be received. 

11.4
Donation of Nourish and Development Foundation Gazebo for Cannington Skateboard Park

This item has attachments.  

Joshua Harskamp, on behalf of Civic Grid
Communication Number 807/25

  • Recommendation:

    Be It Resolved That Communication Number 807/25, Donation of Nourish and Development Foundation Gazebo for Cannington Skateboard Park, submitted by John Harskamp on behalf of Civic Grid be received. 

12.
Notice of Motions

  

12.1
Appoint Alternate Regional Council Member

  

Moved by: Councillor Campbell
Seconded by: Councillor Frank

  • Recommendation:

    Whereas Section 268 of the Municipal Act, S.O. 2001, as amended, permits the Council of a lower-tier municipality to appoint one of its members as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council; and
    Whereas in 2023 the Council of the Township of Brock appointed Councillor Cria Pettingill as the alternate; and
    Whereas Councillor Cria Pettingill was appointed as the Regional Councillor for the Township of Brock on October 8, 2025, thus causing a vacancy in former position as Ward 4 Councillor; and
    Whereas Section 268(3) of the Municipal Act, S.O. 2001, as amended, permits the appointment of another member as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council.
    Be It Therefore Resolved That as per Section 268(3) of the Municipal Act, the Township of Brock, hereby appoints Councillor Peter Frank as the alternate member to Durham Regional Council, to act in place of the Mayor and/or Regional Councillor, when either is unable to attend a meeting of Regional Council for any reason.

     

13.
By-Laws

  
  • Recommendation:

    Be it Resolved That By-laws 3381-2025, 3382-2025, 3384-2025 and 3385-2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

14.
Closed Session

  
  • Recommendation:

    Be it Resolved That Council proceed into a Closed Meeting at ____  p.m. to discuss the following matters:

    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act.

14.1
Library Board Update

 

14.2
2026 Budget - Staffing

 

15.
Rise from Closed Session

  
  • Recommendation:

    Be it Resolved That Council rise & report from Closed Meeting of Council at TIME p.m.; and,

    That Council endorse all direction provided to staff, at the Closed Meeting of Council held on November 24, 2025. 

16.
Other Business

  

17.
Regional Councillor Update

  

18.
Public Questions and Clarification

  

19.
Confirmation By-law

This item has attachments.  

By-law Number 3383-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 24, 2025.

  • Recommendation:

    Be it Resolved That By-law Number 3383-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 24, 2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

20.
Adjournment

  
  • Recommendation:

    Be it Resolved That the meeting of Council adjourn at TIME a.m. p.m.

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