The Corporation of the Township of Brock

Council Minutes

Session 10
-
Virtual Meeting
Members Present:
  • Mayor John Grant
  • Regional Councillor Smith
  • Ward 1 Councillor Michael Jubb
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Walter Schummer
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Fire Chief Rick Harrison
  • Director of Public Works Paul Lagrandeur
  • Chief Building Official Richard Ferguson
  • Interim Director of Finance/Treasurer Sheila Strain
  • Planner, Debbie Vandenakker

1.
Call to Order & Moment of Silence - 3:30 p.m.
  

Mayor Grant called the electronic meeting to order at 3:30 p.m. and confirmed a quorum was present via electronic participation.

2.
Land Acknowledgement
  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Disclosure of Pecuniary Interest and Nature Thereof
  

None.

4.
Closed Session
  

Staff left the meeting at 3:35 p.m. with the exception of the CAO, Clerk/Deputy CAO, Deputy Clerk, Clerk's Assistant, Chief Building Official and the Planner.

  • Resolution:1-10
    Moved byRegional Councillor Smith
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 3:35 p.m. to discuss the following matters:

    • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act with respect to Beaverton Supportive Housing,
    • Labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act with respect to Report: 2021-CO-050, Township of Brock Proof of COVID-19 Vaccination Policy
    • A proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act with respect to Memorandum: Stop-up, Close and Sale of Part 1 & Part 2, Plan 40R-31510, road allowance between Lots 5 & 6, Concession 4 (Thorah Sideroad) 
    CARRIED

4.1
Memorandum - Stop-up, Close and Sale of Part 1 & Part 2, Plan 40R-31510, road allowance between Lots 5 & 6, Concession 4 (Thorah Sideroad)
 

4.2
Beaverton Supportive Housing
 

4.3
Township of Brock Proof of COVID-19 Vaccination Policy, 2021-CO-050
 

5.
Rise from Closed Session
  

See later in the meeting.

  • Resolution:2-10
    Moved byCouncillor Schummer
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Council break for a recess at 4:55 p.m. and proceed with the open session of the meeting at 5:00 p.m.

    CARRIED

6.
Presentations
  

None.

7.
Delegations and/or Petitions
  

Mayor Grant reconvened the open session of Council at 5:00 p.m. with the same members of Council and staff.

7.1
Creation of Community Gardens
This item has attachments.  

Communication Number 1261/21

Monique Bonk provided a deputation with respect to the creation of community gardens noting that Maple Tree Community Gardens would be closing.

Council enquired about the size of land, management of the community garden, and relevant fees for each plot.

  • Resolution:3-10
    Moved byCouncillor Schummer
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT communication number 1261/21 submitted by Monique Bonk, requesting community gardens be received; and
    THAT Council forward the request to staff for consideration and report back with location options including any budgetary requirements.

  • Amending Motion

    Amendment:
    Resolution:4-10
    Moved byCouncillor Pettingill
    Seconded byCouncillor Jubb

    In an effort to address food security issues in Brock Township, that staff identify various plots of land available and that various models for community garden management plans from other municipalities be studied.

    CARRIED

  • Amended Main Motion

    Resolution:3-10
    Moved byCouncillor Schummer
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT communication number 1261/21 submitted by Monique Bonk, requesting community gardens be received; and

    THAT Council forward the request to staff for consideration; and

    THAT in an effort to address food security issues in Brock Township, staff identify various plots of land available and that various models for community garden management plans from other municipalities be studied; and

    THAT staff report back with location options including any budgetary requirements.

    CARRIED

7.2
CBM Application for Aggregate Pit Expansion
This item has attachments.  

Communication Number 1252/21

Kaik Bharucha provided a deputation with respect to CBM's application to expand their aggregate pit on Concession 2, Sunderland and urged Council to object to rezoning the subject land from RU to M4.

Debbie Vandenakker, Planner advised Council that there are 3 layers of approval during the process including public meetings, Regional Official Planning, and municipal planning. She advised that all concerns are taken into account and the applicant has an opportunity to address them.

  • Resolution:5-10
    Moved byRegional Councillor Smith
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT communication number 1252/21 submitted by Kaik Bharucha, regarding Application to Expand CBM Aggregate Operation on Conc 2, Brock, be received; and

    THAT Council direct staff to forward the communication to the Ministry of Natural Resources and the Region of Durham Planning Department for consideration.

    CARRIED

7.3
CBM Aggregates Proposed Zoning Change
This item has attachments.  

Communication Number 1300/21

Matthew Negrazis provided a deputation with respect to CBM's application to expand their aggregate pit on Concession 2, Sunderland.

  • Resolution:6-10
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT communication number 1300/21 submitted by Matthew Negrazis regarding CBM Aggregates proposed Zoning Change be received; and 
    THAT Council direct staff to forward the communication to the Ministry of Natural Resources and the Region of Durham Planning Department for consideration. 

    CARRIED

7.4
CBM Application for Aggregate Pit Expansion
This item has attachments.  

Communication Number 1307/21

Councillor Pettingill advised that Peter Renz was unable to attend this meeting.

  • Resolution:7-10
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT communication number 1307/21 submitted by Peter Renz regarding CBM Aggregates proposed Zoning Change be received; and 
    THAT Council direct staff to forward the communication to the Ministry of Natural Resources and the Region of Durham Planning Department for consideration.

    CARRIED

8.
Minutes
  

8.1
Adoption of Minutes of Previous Meetings
  

  • Resolution:8-10
    Moved byCouncillor Schummer
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT Council adopt the following minutes:

    • 17th Special Council Meeting - September 15, 2021
    • 17th Special Council Meeting - Closed Session - September 15, 2021
    • 16th Special Council Meeting - September 20, 2021
    • 18th Special Council Meeting - September 28, 2021
    • 9th Meeting of Committee of the Whole - October 4, 2021
    • 9th Meeting of Committee of the Whole - Closed Session - October 4, 2021
    • 9th Meeting of Council - September 27, 2021
    • 9th Meeting of Council - Closed Session - September 27, 2021
    CARRIED

8.1.1
17th Special Council Meeting - September 15, 2021
This item has attachments.  

8.1.2
17th Special Council Meeting - Closed Session - September 15, 2021
  

8.1.3
16th Special Council Meeting - September 20, 2021
This item has attachments.  

8.1.4
18th Special Council Meeting - September 28, 2021
This item has attachments.  

8.1.5
9th Meeting of Committee of the Whole - October 4, 2021
This item has attachments.  

8.1.6
9th Meeting of Committee of the Whole - Closed Session - October 4, 2021
  

8.1.7
9th Meeting of Council - September 27, 2021
This item has attachments.  

8.1.8
9th Meeting of Council - Closed Session - September 27, 2021
  

8.2
Committee Minutes
  

  • Resolution:9-10
    Moved byCouncillor Jubb
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT the following minutes be received: 

    • Manilla Hall Board of Management - September 21, 2021
    • Committee of Adjustment - March 16, 2021
    • Committee of Adjustment May 18, 2021
    • Committee of Adjustment June 15, 2021
    • Committee of Adjustment - July 20, 2021
    CARRIED

9.
Reports
  

9.1
Report 2021-PCA-024:  06-2021-PL PHOENIX Abutting Surplus Farm Severance Rezoning Report and By-law, 2021-PCA-024
This item has attachments.  

  • Resolution:10-10
    Moved byRegional Councillor Smith
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2021-PCA-024 entitled, 06-2021-PL PHOENIX Abutting Surplus Farm Severance Rezoning Report and By-law, be received; and
    THAT Council approve the application to rezone S2205 Concession 6 in Sunderland as an abutting surplus farm dwelling severance; and
    THAT Council enact By-law 3078-2021 to give effect to the rezoning application.

    CARRIED

10.
Correspondence
  

  • Resolution:11-10
    Moved byRegional Councillor Smith
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT the items listed in Section 11. Correspondence be approved save and except communication number 1251/21 Area Concerns with Marydel Subdivision.

    CARRIED

10.1
Request for continuation of lease at Beaverton Harbour
This item has attachments.  

Communication Number 1233/21

  • Resolution:12-10

    BE IT RESOLVED THAT communication number 1233/21 submitted by Justin Kouba regarding the Beaver River Bait lease renewal, be received; and

    THAT Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of January 2022 - March 2022; and

    THAT the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease. 

10.2
Request for left turn lane on Highway 12
This item has attachments.  

Communication Number 1256/21

  • Resolution:13-10

    BE IT RESOLVED THAT the communication number 1256/21 submitted by Patricia Holtrust, regarding the need for a left turn lane on Highway 12 at Concession Road 4, be received; and

    THAT Council direct staff to forward the correspondence to the Ministry of Transportation, being the proper road authority, for consideration. 

10.3
Cannington Santa Claus Parade
This item has attachments.  

Communication Number 1264/21

  • Resolution:14-10

    BE IT RESOLVED THAT communication number 1264/21 submitted by the Cannington Lions Club, regarding the Cannington Santa Claus Parade on November 27, 2021, be received; and 

    THAT Council has no objections for the request to host the 2021 Cannington Santa Claus Parade on November 27, 2021 subject to a road occupancy permit being obtained from the Durham Region Works Department, and traffic control assistance being obtained from Durham Regional Police Services. 

10.4
Flag Raising and Proclamation Request
This item has attachments.  

Communication Number 1270/21

  • Resolution:15-10

    BE IT RESOLVED THAT communication number 1270/21 submitted by PFLAG Durham Region regarding Transgender Awareness Week, be received; and

    THAT Council proclaim the week of November 15 - 22, 2021 as Transgender Awareness Week; and

    THAT November 20, 2021 be proclaimed as Trans Day of Remembrance. 

10.5
Mobile Food Market - Request for operation at additional locations
This item has attachments.  

Communication Number 1272/21

  • Resolution:16-10

    BE IT RESOLVED THAT communication number 1272/21 submitted by The Nourish and Develop Foundation regarding their Mobile Food Market, be received; and

    THAT Council forward the request to Facilities staff and the Emergency Control Group to report back on the feasibility of the request. 

10.6
Request for Community Gardens
This item has attachments.  

Communication Number 1278/21

  • Resolution:17-10

    BE IT RESOLVED THAT communication number 1278/21 submitted by Joanne Payne, request for community gardens be received; and 

    THAT Council forward the request to staff for consideration and report back with location options including any budgetary requirements.

10.7
Proclamation Request
This item has attachments.  

Communication Number 1295/21

  • Resolution:18-10

    BE IT RESOLVED THAT communication number 1295/21 submitted by Crohn's and Colitis Canada regarding Crohn's and Colitis Awareness month, be received; and

    THAT Council proclaims the month of November, 2021 as Crohn's and Colitis Awareness month. 

10.8
2022 Provincial Municipal Levy Announcement
This item has attachments.  

Communication Number 1297/21

  • Resolution:19-10

    BE IT RESOLVED THAT communication number 1297/21 submitted by MPAC regarding 2022 Provincial Levy Announcement be received for information.

10.9
BEDAC Resignation
This item has attachments.  

Communication Number 1298/21

  • Resolution:20-10

    BE IT RESOLVED THAT The BEDAC Resignation received from Carole Roberts be received and 

    THAT a letter of appreciation be sent to Ms. Roberts for her work on BEDAC.

10.10
Beaverton Legion - Remembrance Day Ceremonies 2021
This item has attachments.  

Communication Number 1304/21

  • Resolution:21-10

    BE IT RESOLVED THAT communication number 1304/21 submitted by Scott Fenson-Ewing, regarding the Beaverton Legion Remembrance Day Ceremonies on November 11, 2021, be received; and 

    THAT Council has no objections for the request to host the 2021 Remembrance Day Ceremonies subject to a road occupancy permit being obtained from the Durham Region Works Department, and traffic control assistance being obtained from Durham Regional Police Services. 

10.11
Area Concerns within the Marydel Subdivision
This item has attachments.  

Communication Number 1251/21

  • Resolution:22-10
    Moved byCouncillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT communication number 1251/21 submitted by Grace Jobs regarding area concerns within the Marydel subdivision, be received; and 
    THAT Council forward the communication to staff and request that staff contact the Region of Durham and Stock Transportation with respect to the concerns outlined and report back.

    CARRIED

11.
By-laws
  

  • Resolution:23-10
    Moved byCouncillor Schummer
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT By-law  3078-2021, By-law 3079-2021 and By-law 3080-2021 be taken as read, enacted and signed by the Mayor and Clerk.

    CARRIED

11.1
By-law Number 3078-2021
This item has attachments.  

Being a By-law under the provisions of Section 34 of the Planning Act , R.S.O., 1990 as amended, to amend Zoning By-law Number 287-78-PL, as otherwise amended, of the Corporation of the Township of Brock, with respect to certain land located within PT Lot 23, Concession Road 6 (Brock), in the Township of Brock Region of Durham

11.2
By-law Number 3079-2021
This item has attachments.  

Being a By-law to authorize Voting by Mail for the 2022 Municipal Election and to authorize the use of Automatic Optical Scan Vote Tabulators. 

11.3
By-law Number 3080-2021
This item has attachments.  

Being a By-law to appoint a Deputy Clerk for the Corporation of the Township of Brock pursuant to Section 228 of the Municipal Act, S.O. 2001, as amended. 

12.
Notices of Motions
  

13.
Council Member Updates
  

Council members expressed condolences for the recent vehicle tragedy in Brock and provided event details for an upcoming vigil.

14.
Other Business
  

None.

15.
Public Questions and Clarification
  

15.1
Public Question and Clarification - Jan Teel
  

The Cannington Horticultural Society supports this deputation. Community gardens provide numerous benefits to their members, including enabling members to grow affordable and fresh food, collaborate with fellow gardeners, and enjoy physical activities and nature. The importance of these benefits has been clearly validated during the pandemic, where access to food, connectedness with people, and mental health issues have become daily challenges for many. Food insecurity is a reality in Durham.

  • Resolution:24-10
    Moved byCouncillor Doble
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT Council break for a recess at 6:00 p.m. and resume the Closed session of Council at 6:15 p.m.

    CARRIED

15.2
The Planner left the meeting at 6:53 p.m. and the Fire Chief joined the meeting at 6:53 p.m.
  

16.
Rise from Closed Session
  

  • Resolution:25-10
    Moved byCouncillor Doble
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT Council rise & report from Closed Meeting of Municipal Council at 7:18 p.m.; and,

    THAT Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on October 25, 2021.

    CARRIED

16.1
Township of Brock Proof of COVID19 Vaccination Policy
This item has attachments.  

  • Resolution:26-10
    Moved byRegional Councillor Smith
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2021-CO-050 be received; and,
    THAT Council endorse the recommended COVID-19 Vaccination Policy, and
    THAT Council direct staff to distribute the Township of Brock Proof of COVID-19 Vaccination Policy to all Brock employees.

    CARRIED

17.
Confirmation By-law
  

By-law Number 3081-2021 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 25, 2021.

  • Resolution:27-10
    Moved byCouncillor Schummer
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT By-law Number 3081-2021, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 25, 2021 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO

    CARRIED

18.
Adjournment
  

  • Resolution:28-10
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT the meeting of Council adjourn at this time 7:22 p.m.

    CARRIED
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