The Corporation of the Township of Brock

Committee of the Whole Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Meeting Details (Agenda Only)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Agenda item 8.1 Asset Management Plan Workshop was deferred to a future meeting.

Mayor Schummer expressed appreciation to former Interim CAO, Ingrid Svelnis for her contributions to the Township of Brock and welcomed the new CAO, Michelle Willson.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Delegation(s) / Petition(s)

  

5.1
Support for Development Application - 0 Mara Road, Beaverton, Part of Lot 13 and 14, Concession 6

This item has attachments.  

Township file No. 16-2021-PL

Mark Jacobs, Associate, Biglieri Group on behalf of Beaverton Mara Inc. provided a delegation which included:

  • Statutory Public Meeting was held in January 2022
  • neighbouring property uses
  • frontage on Mara Road is 320 m; 62.3 acres in size; current use is for agricultural purposes
  • proposed site is located within the Beaverton settlement area within the Greenbelt Plan
  • Draft plan of subdivision application and proposed Zoning Bylaw Amendment previously submitted, requested rezoning from D (development) and EP (environmental protection) to permit residential uses
  • final revisions include:
    • decreased unit count - from 426 to 408
    • public trail added with parking area
    • cul-de-sacs removed adjacent to Mara Road
    • Environmental Protection Area Block increased in size
    • Park Block increased in size with additional frontage along Foster Hewitt Street
  • Conceptual Models
  • Mara Road Streetscape
  • Active transportation
  • Parking
  • Approvals required
    • Draft Plan of Subdivision
    • Zoning By-law Amendment

6.
Presentation(s)

  

6.1
Agriculture 101 Training

This item has attachments.  

Zac Cohoon, member of Durham Agricultural Advisory Committee (DAAC) provided a presentation which included:

  • he farms in Brock, Scugog and City of Kawartha Lakes
  • Agriculture is the leading business in Brock
  • 98% of farms in Ontario are family owned
  • farming of grains and oilseed are exported to Hamilton, Johnstown, Havelock and Southwest Ontario
  • farmers must buy at retail costs and sell at wholesale prices
  • farming brings diversity of businesses (machine shops, fuel suppliers, trucking, feed supply shops)
  • On-farm Diversified Uses - an outlet for young farmers to create sustainable living
  • Urban (Vertical) farming
  • request:
    • quick turnaround of applications
    • consideration of farm equipment in road planning
    • continued management of invasive species
  • Resolution:COW-2024-001
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the rules of procedure with respect to the length of the deputation be waived.

    CARRIED
  • Resolution:COW-2024-002
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the presentation by Zac Cohoon on behalf of the Durham Agriculture Advisory Committee with respect to Agriculture 101 Training be received for information.

    CARRIED

6.2
PS 3280 Asset Retirement Obligations

This item has attachments.  

Derek Ali, President, and John Murphy, Financial Specialist, DFA Infrastructure International Inc. provided a presentation which included:

  • retained to assist in Brock's compliance to PS 3280
  • the background of Accounting Standard PS 3280 Asset Retirement Obligations
    • new standard introduced in 2018
    • municipalities to report their obligations associated with the retirement of tangible capital assets in their financial statements
  • the ARO calculation methodology
    • Township owned/controlled capital assets identified and year of retirement established
  • the ARO liability analysis
    • 55 of 1,790 capital assets fall under PS 3280
      • 48 related to buildings/structures
      • 2 related to equipment
      • 5 related to stormwater infrastructure
    • ARO Summary - Brock ARO liability in 2023 is $1.4 million (estimate)
  • ARO Cost Categorization
  • Accounting of ARO Liability
    • Retroactive Application
    • Modified Retroactive Application
    • Prospective Application (recommended)

Regional Councillor Jubb left the meeting at 11:08 and rejoined at 11:11 a.m.

  • Resolution:COW-2024-003
    Moved byCouncillor Frank

    BE IT RESOLVED THAT the presentation by John Murphy and Derek Ali of DFA Infrastructure International Inc. with respect to Asset Retirement Obligations be received for information.

    CARRIED

7.
Sub-Committees

  

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2024-FI-003, By-law to provide for 2024 Interim Tax Levies

This item has attachments.  

Acting Tax Collector

  • Resolution:COW-2024-004
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Report 2024-FI-003, By-law to provide for 2024 Interim Tax Levies be received for information; and
    THAT by-law for the 2024 Interim Tax Levies be brought forward at the Council meeting held on January 29, 2024, for adoption.

    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

There was no correspondence for consideration.

7.4
Tourism & Economic Development Committee (Councillor Frank - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Canavan - Chair)

  

There was no correspondence for consideration.

7.6
Development Services Committee (Councillor Doble - Chair)

  

7.6.1
 Report 2024-DS-001, Draft Plan of Subdivision (S-B-2021-01) and Zoning By-law Amendment (16-2021-RA) Applications, Beaverton Mara Inc., Part of Lots 13 and 14, Concession 6 (Thorah), Township of Brock - Recommendation Report

This item has attachments.  

Director of Development Services

  • Resolution:COW-2024-005
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2024-DS-001, Draft Plan of Subdivision (S-B-2021-01) and Zoning By-law Amendment (16-2021-RA) Applications, Beaverton Mara Inc., Part of Lots 13 and 14, Concession 6 (Thorah), Township of Brock - Recommendation Report, be received; and
    THAT staff be authorized to advise the Region of Durham that the Township has no objections to the granting of draft plan approval for Subdivision Application S-B-2021-01, subject to the conditions outlined in Attachment 3 to this report and any minor revisions to the satisfaction of the Director of Development Services; and
    THAT the application to amend Zoning By-law 287-78-PL (16-2021-RA) be approved; and
    THAT the Zoning By-law Amendment appended to this report as Attachment 2 be adopted by Council at the January 29, 2024 meeting.

    CARRIED

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

There was no correspondence for consideration.

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

8.
Other Business

  

9.
Public Questions and Clarification

  

There were no public questions for clarification.

  • Resolution:COW-2024-006
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the agenda be amended to bring forward Public Questions and Clarification at this time.

    CARRIED

10.
Closed Session

  
  • Resolution:COW-2024-007
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 12:22 p.m. and then proceed into a Closed Meeting at 1:00 p.m. to discuss the following matters:

    • educating or training the members pursuant to Section 239 (3.1) with respect to policy review, and
    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act with respect to a by-law complaint
    CARRIED

10.1
Personal matter about an identifiable individual - By-law Complaint 

 

10.2
Education and Training - Policy Review 

 

11.
Rise from Closed Session

  
  • Resolution:COW-2024-008
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at 2:36 p.m.; and,
    THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on January 15, 2024.

    CARRIED

12.
Adjournment

  
  • Resolution:COW-2024-009
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 2:40 p.m.

    CARRIED
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