The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison
  • Interim Director of Public Works Ben Kester
  • Supervisor Bylaw/Animal Control Sarah Jones
  • Recreation & Leisure Coordinator Alicia Bagshaw

1.
Call to Order & Moment of Silence - 6:00 p.m.

  

Mayor Schummer called the meeting to order at 6:00 p.m. and a quorum was present.

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Disclosure of Pecuniary Interest and Nature Thereof

  

None.

4.
Community Announcements

  

None.

5.
Public Meeting

  

None.

6.
Presentations

  

None.

7.
Delegations / Petitions

  

7.1
The Witness Blanket Exhibit

This item has attachments.  

Sharon Woodrow introduced her husband Don Woodrow and Reverend Jeanette Miller from Beaverton. Sharon provided a delegation with respect to 'The Witness Blanket' which included:

  • this exhibit is one of two travelling replicas of The Witness Blanket and will be on display at Trinity-St.Andrew's United Church, Cannington, commencing September 7 until October 15, 2025
  • the blanket is made of B.C. Redwood Cedar and measures 12 metres long, 3 metres high and weighs 2 tonnes
  • the original display is exhibited at the Canadian Museum for Human Rights, Winnipeg, Manitoba
  • designed as a tribute by Vancouver Island artist Carey Newman, and dedicated to his father, a survivor of the residential school system
  • contains 800 items collected from schools, churches, donations, and government buildings and is interactive
  • encourages others to bear witness and work towards Truth and Reconciliation
  • residential school system was anti-Indigenous and genocidal
  • request to Council is to promote the display, attend opening and closing ceremonies and provide any QR code readers available
  • Resolution:C-2025-099
    Moved byCouncillor Canavan
    Seconded byCouncillor Pettingill

    Be it Resolved That the delegation by Sharon Woodrow on behalf of the Trinity-St. Andrew's United Church, Witness Blanket Committee, with respect to the Witness Blanket Exhibit be received; and

    That the Township of Brock recognizes the importance of this exhibit as part of the Truth and Reconciliation process; and

    That the Township supports Trinity-St. Andrew’s United Church in their efforts to bring the exhibit to Brock Township; and

    That staff help to promote the event and that Township Council participate in the opening and closing ceremonies.

    CARRIED

8.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2025-100
    Moved byCouncillor Doble
    Seconded byRegional Councillor Jubb

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 8.1:

    • Council - January 27, 2025
    • Council - February 3, 2025
    • Council - Closed - February 3, 2025
    • Council - February 5, 2025
    • Council - February 10, 2025
    • Council - Closed - February 10, 2025
    • Special Council - February 18, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 8.2:

    • Committee of Adjustment - December 17, 2024
    • Manilla Hall Community Association - December 18, 2024
    • Brock Tourism Advisory Committee - January 7, 2025
    • Committee of Adjustment - January 21, 2025
    CARRIED

8.1
Council Minutes

  

8.2
Advisory Committee Minutes

This item has attachments.  

9.
Sub-Committees (Reports)

  

9.1
Finance Committee (Chair - Mayor Schummer)

  

9.1.1
Report 2025-FI-004, Surety Bond Regulations

This item has attachments.  

Director of Finance/Treasurer and Director of Development Services

  • Resolution:C-2025-101
    Moved byCouncillor Canavan
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-FI-004, Surety Bond Regulations be approved; and 
    That Council approve the attached policies for Letter of Credit and Surety Bond acceptance.

    CARRIED

9.1.2
Report 2025-FI-009, 2025 Operating and Capital Budget

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-102
    Moved byCouncillor Canavan
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-FI-009, 2025 Operating and Capital Budget be received; and 
    That Council direct staff to create a new Asset Management Reserve; and 
    That $214,275.00 from the 2025 budget be transferred into to the Asset Management Reserve; and  
    That Council approve the recommended net tax levy increase of 4.44% for 2025.

    CARRIED

9.1.3
Report 2025-FI-008, 2024 Annual Report on Building Fees and Costs

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-103
    Moved byCouncillor Frank
    Seconded byCouncillor Pettingill

    Be It Resolved That Report 2025-FI-008, 2024 Annual Report on Building Fees be received; and
    That Council authorize the transfer of the remaining balance in the Building Fees Reserve to assist with offsetting the deficit experienced in 2024.

    CARRIED

9.1.4
Report 2025-FI-010, Annual Statement of Development Charge Activity for 2024

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-104
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Campbell

    Be It Resolved That Report 2025-FI-010, Annual Statement of Development Charge Activity for 2024 be received. 

    CARRIED

9.2
Operations Committee (Chair - Councillor Pettingill)

  

9.2.1
Report 2025-OP-004, King Street Parking

This item has attachments.  

Director of Public Works

  • Resolution:C-2025-105
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be It Resolved That Report 2025-OP-004, King Street Parking, be received; and
    That Council direct staff to prepare a bylaw to amend Traffic Bylaw #957-88-PP to reflect the following changes:

    1. That Schedule 1 of Traffic By-law 957-88-PP, as amended removes the reference to No-Stopping on McKay Street; and
    2. That Schedule 1 of Traffic By-law 957-88-PP, as amended, add No-Stopping on King Street on the North side, from Mara Road to Lakeland Crescent; and
    3. That Schedule XVII of Traffic By-law 957-88-PP, as amended, remove the School Bus Loading zone for King Street; and

    That Council authorize staff to write to the Ministry of Attorney General updating any required Short Form Wording, necessary to impose penalties for the amended changes to Traffic By-law 957-88-PP, as amended.

    CARRIED

9.3
Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

  

9.3.1
Report 2025-PRF-006, Summer Camp – Individual Day Registration

This item has attachments.  

Recreation and Leisure Coordinator

  • Resolution:C-2025-106
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-PRF-006, Summer Camp Individual Day Registration be received; and
    That Council direct staff to offer, as a 2025 pilot, individual day registration after June 7 cut off date; and
    That Council amend the fees schedule to include a daily camp rate of $38 per day.

    CARRIED

9.3.2
Report 2025-PRF-005, Township of Brock Sports Hall of Fame – Proposed Updates

This item has attachments.  

Recreation and Leisure Coordinator
and Deputy Clerk 

  • Resolution:C-2025-107
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Jubb

    Be It Resolved That Report 2025-PRF-005, Township of Brock Hall of Fame- Proposed Updates be received; and
    That Council approve the program amendments as contained within the report for the creation of an annual Awards of Merit event; and
    That Council direct staff to include the Non-Profit Sector Advisory Committee as part of the planning and organizing of the new Awards of Merit event.

    CARRIED

9.4
Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

  

There was no correspondence for consideration.

9.5
Protective Services Committee (Chair - Councillor Frank)

  

9.5.1
Report 2025-PS-003, By-law and Animal Services Division Q4 Report 2024

This item has attachments.  

Supervisor of By-Law Enforcement and Animal Services

  • Resolution:C-2025-108
    Moved byCouncillor Campbell
    Seconded byCouncillor Canavan

    Be It Resolved That Report 2025-PS-003, By-law and Animal Services Division Q4 Report 2024 be received. 

    CARRIED

9.6
Development Services Committee (Chair - Councillor Doble)

  

9.6.1
Report 2025-DS-001, Planning Fees By-law Update

This item has attachments.  

Director of Development Services 

Director of Development Services

  • Resolution:C-2025-109
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Campbell

    Be it Resolved that Report 2025-DS-001, Planning Fees By-law Update, be received; and
    That the new Planning Fees By-law (Attachment 1) be approved by Council.

    CARRIED

9.7
General Government Committee (Chair - Regional Councillor Jubb)

  

9.7.1
Report 2025-GG-003, Sunderland Lions Lease Agreement – Sunderland Town Hall

This item has attachments.  

Deputy CAO and Municipal Clerk

  • Resolution:C-2025-110
    Moved byCouncillor Campbell
    Seconded byCouncillor Frank

    Be It Resolved That Report  2025-GG-003, Sunderland Lions Lease Agreement – Sunderland Town Hall, be received; and
    That Council authorize the Mayor and Clerk to enter into a 3-year lease agreement with the Sunderland Lions Club for the use of the Sunderland Town Hall at a rate of $613.36 (including HST) per year (2025 rate subject to CPI increase each subsequent year), for their monthly meetings (maximum 3/month), plus 3 weeks in April for Music Festival, plus 4 weeks in October/November for the Youth Theatre Group, and all other events at current rates as listed in the Fees & Charges Bylaw; and
    That Council hereby permit and acknowledge an exemption under Section 107 (2)(b) of the Municipal Act, 2001, S.O. 2001, c.25, by granting a reduced lease rate for the for Sunderland Lions Club for the use of the Sunderland Town Hall.

    CARRIED

9.8
Climate Committee (Chair - Councillor Pettingill)

  

There was no correspondence for consideration.

10.
Correspondence

  

10.1
2025 Durham Region Mayors’ Gala supporting Ontario Philharmonic Endorsement Request

This item has attachments.  

Ontario Philharmonic
Communication Number 62/25

  • Resolution:C-2025-111
    Moved byCouncillor Canavan
    Seconded byCouncillor Doble

    Be It Resolved That Communication Number 62/25, 2025 Durham Region Mayor's Gala Endorsement, submitted by the Ontario Philharmonic be received; and
    That Council endorse the 2025 Durham Region Mayor's Gala supporting Ontario Philharmonic and approve the use of the corporate logo on gala material. 

    CARRIED

11.
Notice of Motions

  

11.1
Amendment to the Procedural By-law

  

Moved by: Councillor Peter Frank
Seconded by: Regional Councillor Michael Jubb

  • Resolution:C-2025-112
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be It Therefore Resolved That the procedural bylaw be amended to include non-solicited businesses to be able to delegate or present at council discretion.

  • Amendment:
    Resolution:C-2025-113
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Jubb

    Be it Resolved that Resolution C-2025-112 with respect to Amendment to the Procedural By-law be deferred pending a legal opinion from Durham Region advising on procurement issues.

    CARRIED
  • Resolution:C-2025-112
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be It Therefore Resolved That the procedural bylaw amendment, to include non-solicited businesses to be able to delegate or present at Council discretion, be deferred pending a Durham Region Legal opinion on procurement.

    CARRIED

12.
By-Laws

  
  • Resolution:C-2025-114
    Moved byCouncillor Campbell
    Seconded byCouncillor Canavan

    Be it Resolved That By-law 3325-2025 and 3328-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

12.1
By-Law Number 3325-2025, to amend Fees Bylaw

This item has attachments.  

Being a By-law to amend By-law Number 3285-2024, being a by-law to impose fees for services and activities provided or done by or on behalf of the Township of Brock and for the use of municipal property.

12.2
By-Law Number 3328-2025, Planning Fees By-law

This item has attachments.  

A by-law to prescribe a tariff of fees for the processing of applications made in respect of planning matters (“The Planning Fees By-law”)

13.
Closed Session

  

None.

14.
Rise from Closed Session

  

15.
Other Business

  

None.

16.
Regional Councillor Update

  
  • February 26, 2025 is the last public meeting for Beaverton Heights Community Hub idea sharing
  • Regional works staff cleared snow from downtown Cannington and Sunderland, with Beaverton to be addressed February 25

17.
Public Questions and Clarification

  

There were no public questions for clarification.

18.
Confirmation By-law

This item has attachments.  

By-law Number 3326-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 24, 2025.

  • Resolution:C-2025-115
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    Be it Resolved That By-law Number 3326-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 25, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

    CARRIED

19.
Adjournment

  
  • Resolution:C-2025-116
    Moved byCouncillor Campbell
    Seconded byCouncillor Canavan

    Be it Resolved That the meeting of Council adjourn at 8:54 p.m.

    CARRIED
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