The Corporation of the Township of Brock

Council Minutes

Session 12
-
Virtual Meeting
Members Present:
  • Mayor John Grant
  • Regional Councillor Smith
  • Ward 1 Councillor Michael Jubb
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Walter Schummer
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Fire Chief Rick Harrison
  • Director of Public Works Paul Lagrandeur

1.
Call to Order & Moment of Silence - 1:30 p.m. 
  

Mayor Grant called the meeting to order at 1:30 p.m. and a quorum was present.

2.
Land Acknowledgement
  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Disclosure of Pecuniary Interest and Nature Thereof
  

None.

4.
Presentations
  

None.

5.
Delegations and/or Petitions
  

5.1
Federal Legacy Grant Application for Sunderland Cenotaph
This item has attachments.  

Larry Doble, Sunderland Historical Society, and Bill Davis, Sunderland Royal Canadian Legion, advised that the Sunderland cenotaph is celebrating its 100th Anniversary in 2022 and made a deputation to Council requesting a letter of support for their application for Legacy Grant Funding from the Federal government. Mr. Doble provided details with respect to past maintenance of the cenotaph, anticipated costs for 2022, and noted that there would be no cost to the Township.

  • Resolution:1-12
    Moved byRegional Councillor Smith
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT Communication Number 1355/21 submitted by the Sunderland Historical Society and Sunderland Royal Canadian Legion regarding a request for support for a Federal Legacy Grant be received; and,
    THAT Council direct staff to provide a letter of support stating that the Sunderland Cenotaph 100th Anniversary Legacy Grant be the only legacy grant for Sunderland for 2022.

    CARRIED

6.
Consent Agenda
  

6.1
Adoption of Minutes of Previous Meetings
  

  • Resolution:2-12
    Moved byCouncillor Pettingill
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT Council adopt the following minutes:

    • 20th Special Council - November 5, 2021
    • 20th Special Council - Closed Session - November 5, 2021
    • 10th Committee of the Whole - November 8, 2021
    • 10th Committee of the Whole - Closed Session - November 8, 2021
    • 21st Special Council - November 15, 2021
    • 21st Special Council - Closed session - November 15, 2021
    • 22nd Special Council - November 19, 2021
    • 22nd Special Council - Closed session - November 19, 2021
    • 23rd Special Council - November 22, 2021
    • 23rd Special Council - Closed session - November 22, 2021
    • 11th Council - November 22, 2021
    • 11th Council - Closed session - November 22, 2021
    • 24th Special Council - November 24, 2021
    • 24th Special Council - Closed Session - November 24, 2021
    • 25th Special Council - November 25, 2021
    • 11th Committee of the Whole - December 6, 2021
    CARRIED

6.1.1
20th Meeting of Special Council - November 5, 2021
This item has attachments.  

6.1.2
20th Meeting of Special Council - Closed session - November 5, 2021
  

6.1.3
10th Meeting of Committee of the Whole - November 8, 2021
This item has attachments.  

6.1.4
10th Committee of the Whole - Closed session - November 8, 2021
  

6.1.5
21st Meeting of Special Council - November 15, 2021
This item has attachments.  

6.1.6
21st Meeting of Special Council - Closed session - November 15, 2021
  

6.1.7
22nd Meeting of Special Council - November 19, 2021
This item has attachments.  

6.1.8
22nd Meeting of Special Council - Closed session - November 19, 2021
  

6.1.9
23rd Meeting of Special Council - November 22, 2021
This item has attachments.  

6.1.10
23rd Meeting of Special Council - Closed session - November 22, 2021
  

6.1.11
11th Meeting of Council - November 22, 2021
This item has attachments.  

6.1.12
11th Meeting of Council - Closed session - November 22, 2021
  

6.1.13
24th Meeting of Special Council - November 24, 2021
This item has attachments.  

6.1.14
24th Meeting of Special Council - Closed session - November 24, 2021
  

6.1.15
25th Meeting of Special Council - November 25, 2021
This item has attachments.  

6.1.16
11th Meeting of Committee of the Whole - December 6, 2021
This item has attachments.  

6.2
Committee Minutes
  

  • Resolution:3-12
    Moved byCouncillor Campbell
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT the following minutes be received:

    • Beaverton Thorah Medical Centre Board - June 29, 2021
    • Brock Economic and Development Advisory Committee  - October 19, 2021
    • Brock Accessibility Advisory Committee - September 21, 2021
    • Brock Tourism Advisory Committee - September 8, 2021
    • Brock Tourism Advisory Committee - October 27, 2021
    • Not-for-Profit Sector Review Committee - September 1, 2021
    • Not-for-Profit Sector Review Committee - October 5, 2021
    CARRIED

6.2.1
Beaverton Thorah Medical Centre Board Minutes - June 29, 2021
This item has attachments.  

6.2.2
Brock Economic Development Advisory Committee Minutes - October 19, 2021
This item has attachments.  

6.2.3
Brock Accessibility Advisory Committee Minutes - September 21, 2021
This item has attachments.  

6.2.4
Brock Tourism Advisory Committee Minutes - September 8, 2021
This item has attachments.  

6.2.5
Brock Tourism Advisory Committee Minutes - October 27, 2021
This item has attachments.  

6.2.6
Not-for-Profit- Sector Review Committee Minutes - September 1, 2021
This item has attachments.  

6.2.7
Not-for-Profit Sector Review Committee Minutes - October 5, 2021
This item has attachments.  

6.3
Reports
  

6.3.1
Report 2021-CO-053, Stop Sign Request for Rennie Street South and Albert Street, Sunderland
This item has attachments.  

  • Resolution:4-12
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT Report 2021-CO-053 be received, and
    THAT a four-way stop be installed at Rennie Street South and Albert Street in Sunderland.

    CARRIED

6.3.2
Report: 2021-PCA-028, 01-2018-PL Beaverton Lake Homes Street Name Report
This item has attachments.  

  • Resolution:5-12
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT Report 2021-PCA-028 Beaverton Lake Homes Street Names be DEFERRED to the Committee of the Whole meeting scheduled for January 10, 2022.

    CARRIED

6.3.3
Report: 2021-GG-08, Devil’s Fitness Expansion and Lease Agreement, 2021-GG-08
This item has attachments.  

  • Resolution:6-12
    Moved byCouncillor Schummer
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2021-GG-08 entitled Devil’s Fitness Expansion & Lease Agreement, be received; and
    THAT Council grant the proposed expansion into the "ice shed" at the sole expense of the proponent with the additional square footage added to the annual lease rate; and
    THAT Council deny any reduction in the current lease rate. 

    CARRIED

6.3.4
Report: The Non-Profit Sector in Brock
This item has attachments.  

Non-Profit Sector Review Committee

  • Resolution:7-12
    Moved byCouncillor Schummer
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT the Non-Profit Sector Review Committee report be received; and

    THAT all 21 recommendations contained in the report be forwarded to staff for budgetary considerations and costing; and

    THAT recommendation #5 be adopted to extend the term of the current Non-Profit Sector Review Committee until the end of the current term of Council which will permit the committee time to work with staff in analysis and possible implementation of further recommendations with approval of Council; and

    THAT the members of the Brock Non-Profit Sector Review Committee be thanked for their excellent work during the past year under difficult circumstances.

    CARRIED

6.4
Correspondence
  

  • Resolution:8-12
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT the items listed in Section 6. Correspondence be approved save and except communication numbers 1351/21, 1366/21, and 1370/21.

6.4.1
Updates on Bradford Bypass Letter - Rescue Lake Simcoe Coalition
This item has attachments.  

Communication Number 1350/21

  • Resolution:9-12

    BE IT RESOLVED THAT Communication No. 1350/21 submitted by Rescue Lake Simcoe Coalition providing an update on the Bradford Bypass be received.

6.4.2
Township of Scugog Correspondence - Updates on Bradford Bypass
This item has attachments.  

Communication Number 1371/21

  • Resolution:10-12

    BE IT RESOLVED THAT Communication No. 1371/21 submitted by the Township of Scugog regarding updates on the Bradford Bypass be received.

6.4.3
Bradford Bypass Request for Federal Impact Assessment
This item has attachments.  

Communication Number 1372/21
Bill Foster

  • Resolution:11-12

    BE IT RESOLVED THAT Communication No. 1372/21 submitted by Bill Foster regarding a request for an Federal Impact Assessment with respect to the Bradford Bypass update be received.

6.4.4
60 Km Speed Signs on Brock Concession 10 Request
This item has attachments.  

Communication Number 1353/21
Robert Jung

  • Resolution:12-12

    BE IT RESOLVED THAT Communication No. 1353/21 submitted by Robert Jung regarding a request for 60 km/h speed signs on the 10th Concession of Brock be received; and 
    THAT staff be directed to report back on the feasibility of the request. 

6.4.5
Monitoring Access Agreement - Lake Simcoe Region Conservation Authority 
This item has attachments.  

Communication Number 1360/21

  • Resolution:13-12

    BE IT RESOLVED THAT Council authorizes the Mayor and Clerk to enter into a Monitoring Access Agreement with Lake Simcoe Region Conservation Authority. 

6.4.6
Holland Marsh Polder Phosphorus Recycling Facility - East Gwillimbury 
This item has attachments.  

Communication Number 1367/21

  • Resolution:14-12

    BE IT RESOLVED THAT Communication No. 1367/21 submitted by the Town of East Gwillimbury regarding the Hollard Marsh Polder Phosphorus Recycling Facility be received.

6.4.7
Thorah Island Funding for Road Maintenance
This item has attachments.  

Communication Number 1375/21
Thorah Island Ratepayers Association

  • Resolution:15-12

    BE IT RESOLVED THAT Communication No. 1375/21 submitted by the Thorah Island Ratepayers Association regarding a request for funding for road maintenance be received; and,
    THAT Council forward the request to the 2022 Budget discussions.

6.4.8
Floyd Hales Fish Huts Renewal Request
This item has attachments.  

Communication Number 1351/21
Bill Vieveen

  • Resolution:16-12
    Moved byCouncillor Doble
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT The request submitted by Bill Vieveen to continue leasing a portion of the Beaverton Harbour for the 2022 ice fishing season be received and approved; and 

    THAT staff be directed to prepare the lease agreement for execution. 

    CARRIED

6.4.9
Beaverton Properties for Consideration in Durham Region's Municipal Comprehensive Review
This item has attachments.  

Communication Number 1370/21
Kevin and Harriet Drake

  • Resolution:17-12
    Moved byCouncillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT Communication No. 1370/21 submitted by Kevin and Harriet Drake regarding Beaverton properties for consideration in Durham Region's Municipal Comprehensive Review be received and that it be included in a staff report forthcoming by the Township Planner. 

    CARRIED

6.4.10
Funding Support Request - Brock Community Health Centre
This item has attachments.  

Communication Number 1366/21
Brock CHC

  • Resolution:18-12
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT Council break for a recess at 2:45 to 3:05 p.m. 

    CARRIED
  • Resolution:19-12
    Moved byRegional Councillor Smith
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT Council waive the rules of procedure for the reconsideration of Brock Community Health Centre request, previously considered by Council and subject to a 2/3 vote.

    CARRIED
  • Resolution:20-12
    Moved byRegional Councillor Smith
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT Communication Number 1366/21 submitted by Brock Community Health Centre regarding a request for future funding support be received; and,
    THAT Council forward the request to the 2022 Budget discussions.

    CARRIED

6.5
By-Laws
  

  • Resolution:21-12
    Moved byCouncillor Schummer
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT By-laws 3097-2021, By-law 3098-2021 and By-law 3100-2021 be taken as read, enacted and signed by the Mayor and Municipal Clerk

    CARRIED

6.5.1
By-Law Number 3097-2021,
This item has attachments.  

Being a By-law to authorize the borrowing of $2,000,000.00

6.5.2
By-law Number 3098-2021
This item has attachments.  

Being a By-law under the provisions of Sections 34 of the Municipal Act, S.O. 2001 as amended, to stop up and close a certain road, deem the road as surplus to the needs of the Corporation and authorize the conveyance of the road. 

6.5.3
By-law Number 3100 - 2021
This item has attachments.  

Being a By-law to delegate authority to the Mayor and Clerk

7.
Notices of Motions
  

8.
Council Member Updates
  

9.
Other Business
  

9.1
Verbal COVID-19 Update
  

The Fire Chief advised that the Durham Region Solicitor provided their opinion, with respect to municipal hall rentals, that it is the responsibility of the Township to witness proof of vaccinations, collect contact tracing information and clean the facility after the renters have exited and not to delegate this to a third party. He noted that, as it would be difficult for the Township to perform those responsibilities, the Wilfrid and Manilla Halls would remain closed until further notice.

Council requested information with respect to the vaccination buses to which the Fire Chief advised that they are operated by the Province and he would follow up.

9.2
Verbal Update on 2022 Council Meeting Schedule
  

The Clerk/Deputy CAO advised that there were Council conflicts with scheduled meetings in 2022 noting that the Committee of the Whole meeting scheduled for January 24, 2022 at 1:00 p.m. would be cancelled, and Committee of the Whole and Council meetings scheduled for February 28, 2022 would be rescheduled to February 22, 2022 at the same times. He advised that all meetings would continue to be hosted virtually until further notice.

9.3
Request by a group of local entrepreneurs to use "Back Roads of Brock" for rural tourism initiatives.
  

Councillor Jubb provided an overview of the request which originated with Brock Tourism Advisory Committee.

  • Resolution:22-12
    Moved byCouncillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT Council has no objection to the use of "Back Roads of Brock" by local entrepreneurs for rural tourism initiatives.

    CARRIED

10.
Public Questions and Clarification
  

None.

11.
Closed Session
  

  • Resolution:23-12
    Moved byCouncillor Doble
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 3:40 p.m. to discuss the following matters:

    • to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act with respect to staffing. 

    • to discuss a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2) (c) of the Municipal act with respect to the sale of land known as Part of Lots 5 & 6, Concession 4 (Thorah), and part of road allowance between Lots 5 & 6, Concession 4 (Thorah), Part 1 & Part 2, Plan 40R-31510 (Thorah Side Road)
    CARRIED

11.1
Sale of Unopened Road Allowance, Thorah Sideroad
 

11.2
Closed meeting recess
 

The Closed Session recessed at 4:05 p.m. and reconvened at 4:20 p.m.

Councillor Pettingill left the meeting at 4:29 p.m.

The Closed Session recessed at 4:48 p.m. and reconvened at 5:00 p.m.

12.
Rise from Closed Session
  

The CAO advised that the other matter to be discussed in closed session could be deferred until January 2022.

  • Resolution:24-12
    Moved byCouncillor Doble
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT Council rise & report from Closed Meeting of Municipal Council at 5:05 p.m.; and,

    THAT Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on December 13, 2021.

    CARRIED

13.
Matters from Closed Session
  

14.
Confirmation By-law
  

By-law Number 3099-2021 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 13, 2021.

  • Resolution:25-12
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT By-law Number 3099-2021, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 13, 2021 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO

    CARRIED

15.
Adjournment
  

  • Resolution:26-12
    Moved byCouncillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT the meeting of Council adjourn at this time (5:07 p.m.)

    CARRIED
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