The Corporation of the Township of Brock
Council Agenda

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Council Chambers - 1 Cameron St. E. Cannington and Electronically

1.
Call to Order & Moment of Silence - 6:00 p.m.

  

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Disclosure of Pecuniary Interest and Nature Thereof

  

4.
Community Announcements

  

5.
Public Meeting

  

6.
Presentations

  

7.
Delegations / Petitions

  

7.1
The Witness Blanket Exhibit

This item has attachments.  
  • Recommendation:

    Be it Resolved That the delegation by Sharon Woodrow on behalf of the Trinity-St. Andrew's United Church, Witness Blanket Committee, with respect to the Witness Blanket Exhibit be received; and

    That the Township of Brock recognizes the importance of this exhibit as part of the Truth and Reconciliation process; and

    That the Township supports Trinity-St. Andrew’s United Church in their efforts to bring the exhibit to Brock Township; and

    That staff help to promote the event and that Township Council participate in the opening and closing ceremonies.

8.
Adoption of Minutes of Previous Meetings

  
  • Recommendation:

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 8.1:

    • Council - January 27, 2025
    • Council - February 3, 2025
    • Council - Closed - February 3, 2025
    • Council - February 5, 2025
    • Council - February 10, 2025
    • Council - Closed - February 10, 2025
    • Special Council - February 18, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 8.2:

    • Committee of Adjustment - December 17, 2024
    • Manilla Hall Community Association - December 18, 2024
    • Brock Tourism Advisory Committee - January 7, 2025
    • Committee of Adjustment - January 21, 2025

8.1
Council Minutes

  

8.2
Advisory Committee Minutes

This item has attachments.  

9.
Sub-Committees (Reports)

  

9.1
Finance Committee (Chair - Mayor Schummer)

  

9.1.1
Report 2025-FI-004, Surety Bond Regulations

This item has attachments.  

Director of Finance/Treasurer and Director of Development Services

  • Recommendation:

    Be It Resolved That Report 2025-FI-004, Surety Bond Regulations be approved; and 
    That Council approve the attached policies for Letter of Credit and Surety Bond acceptance.

9.1.2
Report 2025-FI-009, 2025 Operating and Capital Budget

This item has attachments.  

Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-009, 2025 Operating and Capital Budget be received; and 
    That Council direct staff to create a new Asset Management Reserve; and 
    That $214,275.00 from the 2025 budget be transferred into to the Asset Management Reserve; and  
    That Council approve the recommended net tax levy increase of 4.44% for 2025.

9.1.3
Report 2025-FI-008, 2024 Annual Report on Building Fees and Costs

This item has attachments.  

Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-008, 2024 Annual Report on Building Fees be received; and
    That Council authorize the transfer of the remaining balance in the Building Fees Reserve to assist with offsetting the deficit experienced in 2024.

9.1.4
Report 2025-FI-010, Annual Statement of Development Charge Activity for 2024

This item has attachments.  

Director of Finance/Treasurer

  • Recommendation:

    Be It Resolved That Report 2025-FI-010, Annual Statement of Development Charge Activity for 2024 be received. 

9.2
Operations Committee (Chair - Councillor Pettingill)

  

9.2.1
Report 2025-OP-004, King Street Parking

This item has attachments.  

Director of Public Works

  • Recommendation:

    Be It Resolved That Report 2025-OP-004, King Street Parking, be received; and
    That Council direct staff to prepare a bylaw to amend Traffic Bylaw #957-88-PP to reflect the following changes:

    1. That Schedule 1 of Traffic By-law # 957-88-PP, as amended removes the reference to No-Stopping on McKay Street; and
    2. That Schedule 1 of Traffic By-law # 957-88-PP, as amended, add No-Stopping on King Street on the North side, 100 metres easterly from the east school driveway to 100 metres westerly, from the west school driveway.
    3. That Schedule XVII of Traffic By-law # 957-88-PP, as amended, remove the School Bus Loading zone for King Street; and

    That Council authorize staff to write to the Ministry of Attorney General updating any required Short Form Wording, necessary to impose penalties for the amended changes to Traffic By-law # 957-88-PP, as amended.

9.3
Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

  

9.3.1
Report 2025-PRF-006, Summer Camp – Individual Day Registration

This item has attachments.  

Recreation and Leisure Coordinator

  • Recommendation:

    Be It Resolved That Report 2025-PRF-006, Summer Camp Individual Day Registration be received;   Council receive report 2025-PRF-006, and
    That Council direct staff to continue with full week registration only;

    Or
    That Council direct staff to offer individual day registration after June 1 cut off date; and
    That Council amend the fees schedule to include a daily camp rate of $38 per day;

    Or
    That Council direct staff to offer individual day registration as a special offering;

    Or
    That Council direct staff to offer a limited capacity registration of ¾ capacity for full week spaces and ¼ capacity for individual day registration.

9.3.2
Report 2025-PRF-005, Township of Brock Sports Hall of Fame – Proposed Updates

This item has attachments.  

Recreation and Leisure Coordinator
and Deputy Clerk 

  • Recommendation:

    Be It Resolved That Report 2025-PRF-005, Township of Brock Hall of Fame- Proposed Updates be received; and
    That Council approve the program amendments as contained within the report for the creation of an annual Awards of Merit event.

9.4
Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

  

9.5
Protective Services Committee (Chair - Councillor Frank)

  

9.5.1
Report 2025-PS-003, By-law and Animal Services Division Q4 Report 2024

This item has attachments.  

Supervisor of By-Law Enforcement and Animal Services

  • Recommendation:

    Be It Resolved That Report 2025-PS-003, By-law and Animal Services Division Q4 Report 2024 be received. 

9.6
Development Services Committee (Chair - Councillor Doble)

  

9.6.1
Report 2025-DS-001, Planning Fees By-law Update

This item has attachments.  

Director of Development Services 

  • Recommendation:

    Be it Resolved that Report 2025-DS-001, Planning Fees By-law Update, be received; and
    That the new Planning Fees By-law (Attachment 1) be approved by Council.

9.7
General Government Committee (Chair - Regional Councillor Jubb)

  

9.7.1
Report 2025-GG-003, Sunderland Lions Lease Agreement – Sunderland Town Hall

This item has attachments.  

Deputy CAO and Municipal Clerk

  • Recommendation:

    Be It Resolved That Report  2025-GG-003, Sunderland Lions Lease Agreement – Sunderland Town Hall, be received; and
    That Council authorize the Mayor and Clerk to enter into a 3-year lease agreement with the Sunderland Lions Club for the use of the Sunderland Town Hall at a rate of $613.36 (including HST) per year (2025 rate subject to CPI increase each subsequent year), for their monthly meetings (maximum 3/month), plus 3 weeks in April for Music Festival, plus 4 weeks in October/November for the Youth Theatre Group, and all other events at current rates as listed in the Fees & Charges Bylaw; and
    That Council hereby permit and acknowledge an exemption under Section 107 (2)(b) of the Municipal Act, 2001, S.O. 2001, c.25, by granting a reduced lease rate for the for Sunderland Lions Club for the use of the Sunderland Town Hall.

9.8
Climate Committee (Chair - Councillor Pettingill)

  

10.
Correspondence

  

10.1
2025 Durham Region Mayors’ Gala supporting Ontario Philharmonic Endorsement Request

This item has attachments.  

Ontario Philharmonic
Communication Number 62/25

  • Recommendation:

    Be It Resolved That Communication Number 62/25, 2025 Durham Region Mayor's Gala Endorsement, submitted by the Ontario Philharmonic be received; and
    That Council endorse the 2025 Durham Region Mayor's Gala supporting Ontario Philharmonic and approve the use of the corporate logo on gala material. 

11.
Notice of Motions

  

11.1
Amendment to the Procedural By-law

  

Moved by: Councillor Peter Frank
Seconded by: Regional Councillor Michael Jubb

  • Recommendation:

    Be It Therefore Resolved That the procedural bylaw be amended to include non-solicited businesses to be able to delegate or present at council discretion.

12.
By-Laws

  
  • Recommendation:

    Be it Resolved That By-law 3325-2025 and 3328-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

12.1
By-Law Number 3325-2025, to amend Fees Bylaw

This item has attachments.  

Being a By-law to amend By-law Number 3285-2024, being a by-law to impose fees for services and activities provided or done by or on behalf of the Township of Brock and for the use of municipal property.

12.2
By-Law Number 3328-2025, Planning Fees By-law

This item has attachments.  

A by-law to prescribe a tariff of fees for the processing of applications made in respect of planning matters (“The Planning Fees By-law”)

13.
Closed Session

  

14.
Rise from Closed Session

  

15.
Other Business

  

16.
Regional Councillor Update

  

17.
Public Questions and Clarification

  

18.
Confirmation By-law

This item has attachments.  

By-law Number 3326-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 24, 2025.

  • Recommendation:

    Be it Resolved That By-law Number 3326-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 25, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

19.
Adjournment

  
  • Recommendation:

    Be it Resolved That the meeting of Council adjourn at TIME a.m. p.m.

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