The Corporation of the Township of Brock
Council Agenda

Session 6

Monday, June 28, 2021 at 4:30 P.m. - 9:00 P.m.

Virtual Meeting

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1.

Call to Order

2.

Disclosure of Pecuniary Interest and Nature thereof in Closed Session

3.

Closed Session - 4:30 p.m. 

• Recommendation:

  That Council Proceed to Closed Session to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act. 
  

  • Property Standards Non-Compliance

4.

Rise from Closed Session

5.

Call Open Session to Order & Moment of Silence – 5:00 p.m.

6.

Disclosure of Pecuniary Interest and Nature Thereof

7.

Matters from Closed Session

8.

Presentations

9.

Delegations and/or Petitions

10.

Consent Agenda

• Recommendation:

  That the items listed in Section 9, Consent Agenda be approved save and except items.

10.1

Adoption of Minutes of Previous Meetings

10.1.1

5th Meeting of Council - May 31, 2021

• Recommendation:

  That the minutes of the 5th Council meeting, as held on May 31, 2021, be approved.

10.1.2

5th Meeting of Council - In Camera Session - May 31, 2021

• Recommendation:

  That the minutes of the 5th meeting of Council, In Camera Session, as held on May 31, be approved.

10.2

Reports

10.2.1

Fence By-law Amendment Request - #30 Hillside Cres., 2021-CO-030

Luke Puckrin

• Recommendation:

  That Staff Report 2021-CO-30 be received for information and used as a basis for a decision on the request for amendment to Fence By-law 786-85-PP

10.2.2

Report 2021-PCA-020 Brock CHC Site Plan Application and Agreement, 2021-PCA-020

Debbie Vandenakker

• Recommendation:

  That Site Plan application 11-2019-SP Brock CHC be approved and that the Council of the Township of Brock authorize the Mayor and Deputy-Clerk to sign and affix the Corporate Seal to By-law No. 3057-2021 and enter into a Site Plan Agreement as attached.

10.2.3

Report 2021-CO-23, Respect in the Workplace - Harassment and Violence Policy

Ingrid Svelnis
Communication No. 875/21

• Recommendation:

  That Council approve the Respect in the Workplace - Harassment and Violence Policy as submitted on June 28, 2021.

10.2.4

Report 2021-CO-24, Employee Code of Conduct

Ingrid Svelnis
Communication No. 914/21

• Recommendation:

  That Council approve the Employee Code of Conduct as submitted on June 28, 2021. 

10.2.5

Report 2021-CO-25, Public Code of Conduct

Ingrid Svelnis
Communication No. 915/21

• Recommendation:

  That Council approve the Public Code of Conduct as submitted on June 28, 2021.

10.2.6

Report 2021-CO-26, Pay Equity Plan

Ingrid Svelnis
Communication No. 876/21

• Recommendation:

  That Council support the recommendation of the CAO to hire ML Consulting in the amount of $32,400 + HST to complete the Pay Equity Study.

10.2.7

Report 2021-CO-27, Aerial Change Order

Rick Harrison
Communication 916/21

• Recommendation:

  That staff Report 2021-CO-27 Aerial Change Order be received for information; 
  And That Council direct staff to proceed with the "Aerial Change Order" as outlined in this report. 

10.2.8

Report 2021-CO-28, Municipal Fees and Charges

Sheila Strain
Communication No. 918/21

• Recommendation:

  That Council approve the Fees By-law as attached to Report 2021-CO-28.

10.2.9

Report 2021-CO-29, Torrance Fence

Paul Lagrandeur
Communication No. 919/21

• Recommendation:

  That staff Report 2021-CO-29 Torrance Fence be received and that the request for shared cost fencing be denied. 

10.2.10

Report 2021-CO-31, Cannington Historical Society

David Tompkins
Communication 917/21

• Recommendation:

  That Council approve the recommendations as contained within Report 2021-CO-31. 

10.2.11

Report 2021-CO-32, Report on Closed Meeting Investigation 2021-01

Ingrid Svelnis
Communication 920/21

• Recommendation:

  That Council receive the Closed Meeting Investigation Report dated June 22, 2021, prepared by Aird & Berlis LLP for information; 
  And That Council direct Township staff to develop a closed meeting protocol or policy describing the roles and responsibilities of Township staff, external consultants and members of Council in respect of scheduling and holding closed meetings. 

10.3

Correspondence

10.3.1

Opposition to the proposal to create a Free Trade Zone Point at the Hamilton Oshawa Port Authority

Durham Region Labour Council
Communication No. 887/21

• Recommendation:

  That communication 887 be received for information.

10.3.2

Early Ice Proposal

Ron Torrance
Communication 903/21

• Recommendation:

  That communication 903 be received for information.

10.3.3

Early Ice Allocation

Amanda Keeler
Communication No. 911/21

• Recommendation:

  That communication 911 be received for information; 
  And that staff be directed to report back to Council on the anticipated time of arena openings for winter sports. 

10.4

By-Laws

10.4.1

By-Law Number 3034-2021,

Being a By-law under the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, to amend Zoning By-law Number 287-78-PL, as otherwise amended, of the Corporation of the Township of Brock, with respect to certain land located within Part of Lot 15, Concession 5, Municipally known as 157 and 0 Main Street, in the Township of Brock, Region of Durhamm

• Recommendation:

  That By-law Number 3034-2021 being a By-law under the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, to amend Zoning By-law Number 287-78-PL, as otherwise amended, of the Corporation of the Township of Brock, with respect to certain land located within Part of Lot 15, Concession 5, Municipally known as 157 and 0 Main Street, in the Township of Brock, Region of Durham be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.2

By-law Number 3050-2021

Being a By-law to govern the operation of municipal cemeteries under the jurisdiction of the Township of Brock, and, in particular, governing rights, entitlements and restrictions with respect to internment rights, in accordance with the Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, C.33 

• Recommendation:

  That By-law Number 3050-2021 being a By-law to govern the operation of municipal cemeteries under the jurisdiction of the Township of Brock, and, in particular, governing rights, entitlements and restrictions with respect to internment rights, in accordance with the Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, C.33 be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.3

By-law Number 3051-2021

Being a By-law to authorize the Borrowing of $2,00,00.00

• Recommendation:

  That By-law Number 3051-2021 being a by-law to authorize the Borrowing of $2,000,000.00 be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.4

By-law Number 3052-2021

Being a By-law to appoint a Clerk for the Corporation of the Township of Brock pursuant to Section 228 of the Municipal Act, S.O. 2001, as amended. 

• Recommendation:

  That By-law Number 3052-2021, being a By-law to appoint a Clerk for the Corporation of the Township of Brock pursuant to Section 228 of the Municipal Act, S.O. 2001, as amended be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.5

By-law Number 3055-2021

Being a By-law to prescribe the rate of speed of 30 kilometres per hour on Cedar Street (former Township of Thorah) and Twmarc Avenue within the Township of Brock. 

• Recommendation:

  That By-law Number 3055-2021 being a By-law to prescribe the rate of speed of 30 kilometres per hour on Cedar Street (former Township of Thorah) and Twmarc Avenue within the Township of Brock be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book. 

10.4.6

By-law Number 3056-2021

Being a By-law to amend By-law Number 957-88-PP, Being a By-law to regulate vehicular traffic on highways, fire routes, private and municipal property, and to prohibit the injuring or fouling of highways and bridges, and the obstruction of ditches and culverts.

• Recommendation:

  That By-law Number 3056-2021 being a By-law to amend By-law Number 957-88-PP, Being a By-law to regulate vehicular traffic on highways, fire routes, private and municipal property, and to prohibit the injuring or fouling of highways and bridges, and the obstruction of ditches and culverts be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.7

By-law Number 3057-2021

Being a by-law to authorize the Corporation of the Township of Brock to enter into a Site Plan Agreement with the Brock Community Health Centre (BCHC) regarding Part of Lot 6 and Lot 5, Brock; the Trustees of the Trinity Congregation of the United Church of Canada  (UCC) regarding Lots A, 2, 33 and 35 West of Laidlaw Street on plan 110, Brock; and the Trustees of Cannington Baptist Church (CBC) regarding Part of Lot 20, Concession 12, Brock; and Part of Lots 33 and 34, Brock

• Recommendation:

  That By-law Number 3057-2021 being a by-law to authorize the Corporation of the Township of Brock to enter into a Site Plan Agreement with the Brock Community Health Centre (BCHC) regarding Part of Lot 6 and Lot 5, Brock; the Trustees of the Trinity Congregation of the United Church of Canada  (UCC) regarding Lots A, 2, 33 and 35 West of Laidlaw Street on plan 110, Brock; and the Trustees of Cannington Baptist Church (CBC) regarding Part of Lot 20, Concession 12, Brock; and Part of Lots 33 and 34, Brock be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.8

By-law Number 3058-2021

Being a By-law pursuant to Section 391 of the Municipal Act, S.O. 2001, as amended, to impose fees for services and activities provided or done by or on behalf of the Township of Brock and for the use of Municipal property.

• Recommendation:

  That By-law Number 3058-2021 being a By-law pursuant to Section 391 of the Municipal Act, S.O. 2001, as amended, to impose fees for services and activities provided or done by or on behalf of the Township of Brock and for the use of Municipal property be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

10.4.9

By-law Number 3059-2021

Being a By-law to amend By-law 2633-2015-PP, being a By-law to prohibit or regulate the removal of topsoil, the placing or dumping of fill and the alternation of the grade of land in areas of the Township of Brock. 

• Recommendation:

  That By-law Number 3059-2021 being a By-law to amend By-law 2633-2015-PP, being a By-law to prohibit or regulate the removal of topsoil, the placing or dumping of fill and the alternation of the grade of land in areas of the Township of Brock be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book. 

11.

Items Extracted from Consent Agenda

12.

Notices of Motions

13.

Council Member Updates

14.

Other Business

15.

Public Questions and Clarification

16.

Closed Session (if required)

17.

Confirmation By-law

Being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on June 28, 2021.

• Recommendation:

  That By-law Number 3060-2021 being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on June 28, 2021 be read a first, second and third time and passed in open Council and that the Mayor and Deputy Clerk were authorized to sign the by-law on behalf of the municipality and to have same engrossed in the by-law book.

18.

Adjournment

• Recommendation:

  That we do now adjourn at TIME.