The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, September 11, 2023 at 10:00 A.m. - 12:00 P.m.

Virtual Meeting

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1.

Zoom Link

https://us06web.zoom.us/j/82166578468?pwd=YzJVTVk0a25zUmdqdndBSnM4bmVyUT09

2.

Call to Order & Moment of Silence - 10:00 a.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentations

5.1

Deloitte Report to Committee of the Whole - 2022 Financial Audit - Township of Brock

Steve Stewart, Partner, Deloitte LLP

• Recommendation:

  BE IT RESOLVED THAT the presentation by Steve Stewart, Deloitte LLP, and Deloitte Report to Committee of the Whole - 2022 Financial Audit - Township of Brock Audited Financial Statements be received for information.

6.

Delegations / Petitions

6.1

Exemption Request to By-law 2633-2015-PP section 2.10

Angela Shi, General Manager 
King EPCM

• Recommendation:

  BE IT RESOLVED THAT the presentation by King EPCM with respect to an exemption for commercial fill from By-law 2633-2015-PP section 2.10 be received for information; and
  THAT Committee refer to staff for a report; 
  
  

  OR
  
  

  THAT Committee approves the request; 
  
  

  OR
  
  THAT Committee respectfully denies the request. 

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2023-FI-021, Donation Policy

Director of Finance/Treasurer

• Recommendation:

  BE IT RESOLVED THAT Report 2023-FI-021, Donation Policy be received;  and
  THAT Committee approve Report 2023-FI-021, Donation Policy; and
  THAT Report 2023-FI-021, Donation Policy be ratified at the September 11, 2023 Special Council Meeting; and
  THAT the Donation Policy come into effective immediately.

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Report 2023-OP-008, Snowplowing and Salting of Municipal Parking Lots B2023-PW-07

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-OP-008, Tender B2023-PW-07 Snowplowing and Salting of Municipal Parking Lots be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Marquis Snow and Ice Ltd.; and
  THAT staff move $40,000 from Internal Equipment back to External Equipment in Parking Lot Snow plowing in the 2024 budget; and
  THAT Report 2023-OP-008, Tender B2023-PW-07 Snowplowing and Salting of Municipal Parking Lots be ratified at the Special Council Meeting held on September 11, 2023.

7.2.2

Report 2023-OP-007, Tender B2023-PW-08- Tandem Truck

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-OP-007, Tender B2023-PW-08 Tandem Truck be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Winslow Gerolamy Motors Ltd in the amount of $386,663.50 plus HST; and
  THAT Council approve a pre-budget amount of $86,663.50 for 2024; and
  THAT Report 2023-OP-007, Tender B2023-PW-08 Tandem Truck, be ratified at the Special Council Meeting held on September 11, 2023.

7.2.3

Report 2023-OP-010, Used Excavator Purchase

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-OP-010, Used Excavator Purchase be received; and
  THAT staff be authorized to proceed with the purchase of the wheeled excavator from Toromont Cat in the amount of $435,796; and
  THAT $84,796 be placed in reserve for future new equipment purchases; and
  THAT Report 2023-OP-010, Used Excavator Purchase be ratified at the Special Council Meeting held on September 11, 2023.

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2023-PRF-022, MacLeod Park Sea Can Placement Follow-Up

Manager of Parks, Recreation, Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-022, MacLeod Park Sea Can Placement Follow-Up, be received; and
  THAT Committee approve the new configuration and placement of three (3) sea cans as shown on Schedule 1 attached to Report 2023-PRF-022; and
  THAT Report 2023-PRF-022, MacLeod Park Sea Can Placement Follow-up, be ratified at the Special Council Meeting held on September 11, 2023.

7.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

7.5

Protection Services Committee (Councillor Canavan - Chair)

7.5.1

Report 2023-PS-014, Fire Department Responses-2023-Q2

Fire Chief

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PS-14 Fire Department Responses-2023-Q2 be received for information.

7.6

Development Services Committee (Councillor Doble - Chair)

7.6.1

Report 2023-DS-015, Waterfront Area and Open Space Plan – Update Report

Director of Development Services

• Recommendation:

  BE IT RESOLVED THAT Report 2023-DS-015, Waterfront Plan Update; be received, and
  THAT Council endorse the preferred location for the wishing tower sculpture at the harbour.

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at ____ a.m. p.m. to discuss the following matters:

  • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act with respect to union negotiations

8.1

Union Negotiations

9.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from the Closed meeting at TIME a.m. p.m.; and
  THAT  Committee of the Whole endorse all direction provided to staff at the Closed meeting held on September 11, 2023.

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.