The Corporation of the Township of Brock

Committee of the Whole Minutes

Session 7

Monday, June 14, 2021 at 9:00 A.m. - 6:00 P.m.

Virtual Meeting

Members Present:

• Mayor John Grant
• Regional Councillor Smith
• Ward 1 Councillor Michael Jubb
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Walter Schummer
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO, Ingrid Svelnis
• Deputy Clerk Maralee Drake
• Deputy Clerk Deena Hunt
• Director of Public Works Paul Lagrandeur
• Chief Building Official Richard Ferguson
• Fire Chief Rick Harrison
• Interim Director of Finance/Treasurer Sheila Strain
• Planner Debbie Vandenakker
• Property Tax Collector, Manager of Accounting Crystal Doucette
• Administrative Assistant to CAO/Clerk Stefanie Stickwood
• Manager Recreation, Parks and Facilities David Tompkins

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1.

Call to Order

Mayor Grant called the meeting to order at 9:00 a.m.

2.

Disclosure of Pecuniary Interest and Nature thereof in Closed Session

None.

3.

Closed Session

The Planner and the Property Tax Collector left the meeting at 9:40 a.m.

• Resolution: 1-7
  Moved by Councillor Pettingill

  That Council proceed to Closed Session at 9:08 a.m. pursuant to Section 239(2)(b) of the Municipal Act, 2001, to discuss personal matters about an identifiable individual, including municipal employees, and pursuant to Section 239(2)(e) of the Municipal Act, 2001, to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  CARRIED

4.

Rise from Closed Session

• Resolution: 2-7
  Moved by Regional Councillor Smith

  That we rise from in camera at 9:48 a.m.

  CARRIED
• Resolution: 3-7
  Moved by Councillor Campbell

  That Committee break for a recess at 9:49 a.m.

  CARRIED

5.

Call Open Session to Order & Moment of Silence – 10:00 a.m.

Mayor John Grant called the meeting to order at 10:04 a.m. The Deputy Clerk confirmed roll call attendance to verify that quorum was met and provided procedural advice for electronic participation in the meeting.

Mayor Grant extended condolences, on behalf of the Township of Brock, for the fatal attack on a London Ontario family as a result of racism. He advised that these deaths come on the heels of the discovery of the deaths of 215 First Nations children. 

Mayor Grant read the acknowledgement of traditional treaty lands.

6.

Disclosure of Pecuniary Interest and Nature thereof

None.

7.

Matters from Closed Session

• Resolution: 4-7
  Moved by Regional Councillor Smith

  That the direction provided in closed session be approved.

  CARRIED

8.

Presentations

8.1

Community Care Durham

Mr. James Meloche, CEO

Mr. Ian McMillan, Communications Specialist, and Mr. James Meloche, Chief Executive Officer, Community Care Durham, provided a presentation which included the following information:

• Community Care Durham (CCD) is a 44 year old not-for-profit organization with a mission of "Supporting People, Strengthening Community" which provides a broad range of community support services for adults and their caregivers who have needs related to aging and physical/mental health.
• CCD's North Hub - 1 Cameron Street East, Cannington provides foot care services, transportation for clients with a fully accessible ramp, Meals on Wheels delivery (6,100 cold meals and 1,400 hot meals), Adult day program (at Uxbridge location), and social visiting.
• Championing healthy communities - help to build healthy communities over the next 5 years addressing the changed population and economy, contribute to sustainable communities and economic and environmental diversity, and improve research and education to improve the quality of services.
• COVID-19 - while no funding was received, services have remained available and staff were trained on infection control. Unfortunately Luncheon Out and In-Person Friendly Visiting have been temporarily suspended.
• Services - adult day program (online and in-person), assisted living, community food box, COPE Mental Health Telephone Support, Meals on Wheels, respite, telephone reassurance, transportation, exercise and falls programs, foot care clinics, and Home At Last.
• Community Food Box - partnering with local growers, businesses, and the food terminal in Peterborough to deliver weekly boxes containing fruits, vegetables, dairy, bread, and cheese (158,000 meals last year). 
• Donation from OPG allows CCD to provide free drives to COVID-19 vaccination appointments.
• Building for tomorrow - support Brock residents to age in place with more services and new standards of client care, quality and safety.

Mr. Meloche advised that CCD will have a space in the new Brock Community Health Centre facility.

Councillors enquired as to the qualifications for transportation to which Mr. Meloche advised that the focus is on residents with accessibility issues who cannot do visits on their own.

Mayor Grant expressed appreciation for the Loan Program to which Mr. Meloche advised that medical devices are loaned to people who need them, free of charge.

Councillors enquired whether the Annual General Meeting would be open to residents and were advised in the affirmative, and the date is June 28, 2021.

• Resolution: 5-7
  Moved by Councillor Jubb

  That the rules of procedure with respect to the length of the presentation be waived.

  CARRIED

8.2

Council Compensation Review Committee

Mr. Terry Clayton and Mr. Brett Bloxam provided a presentation on behalf of the committee and expressed appreciation to staff for their support.

Mr. Clayton advised that committee's recommendations are as follows:

• Base pay for Members of Council is revised annually to reflect any economic adjustment applied to staff as of January 1st of every year or as otherwise determined.
• Members of Council will receive a 4% increase for each year beginning in 2023 and ending in 2026.
• That staff create a Council Expense Policy that will be brought to Council for approval and implementation and any current expenses will be reviewed and incorporated into the Expense Policy.
• The creation of a Council Compensation Review Committee to occur every 8 years (2 terms) and the review to be conducted in the third year of the second term.
• Mandatory training will be required for all incoming Councillors pertaining to the new expense policy as part of the Councillor training program prior to the start of their duties.
• That all of the above recommendations made, would take effect at the beginning of the new term of Council in 2023.

Councillors enquired whether the peer compensation in the presentation reflected salaries only and were advised in the affirmative. They enquired whether retirement savings plan contributions were considered during the peer review and were advised not. They enquired whether the online survey provided any other public concerns to which Mr. Clayton advised not.

Councillors enquired whether the recommended 4% increase between 2023 and 2026 would include the annual adjustments to which Mr. Clayton advised not, that the annual adjustment would be in addition to the 4% increase and implemented at the discretion of Council.

Councillors enquired whether the committee investigated expense policies and were advised not, as it was not within the committee's mandate. They enquired whether the expense policy would include reimbursement for conferences and mileage and were advised in the affirmative. They enquired whether the current expense allowance for mileage would be retained to which Mr. Clayton advised that it would be determined through the creation of the expense policy. Mr. Bloxam advised that the current practices would remain in place until 2023.

Councillors enquired as to the severance policy and whether it was Provincial policy to which Mr. Clayton advised that he did not believe it was a Provincial policy and to his recollection, exiting Councillors receive 2% of their wages.

9.

Delegations

9.1

Port Perry Hospital Foundation - Here For You Campaign

Rachel Agnoluzzi, CEO
Don Gordon, Board Member

Mr. Don Gordon introduced Ms. Rachel Agnoluzzi, CEO of Port Perry Hospital Foundation (PPHF), and provided a presentation which included:

• Lakeridge Health Hospital Network encompasses the following hospitals - Port Perry, Oshawa, Ajax-Pickering, and Bowmanville.
• 1,826 unique patients, from Brock, were registered to any Lakeridge hospital in 2019; 1,340 were registered to Port Perry's hospital in 2019; 304 CT scans were performed on Brock residents at one of the Lakeridge Health hospitals.
• One in eight patients, of 2,400, were referred for CT scans in 2019
• Of those 2,400 patients, 972 were transfers by ambulance, many in emergency circumstances.
• Forecasted growth of CT scans for North Durham is to exceed 6,000 by 2026.

This does not meet the standard of care that the North Durham community deserves.

Ms. Agnoluzzi advised that CT scans are standard procedure for many incidents prior to surgical emergencies and detect strokes, clots, respiratory concerns, aneurysm, and cancer staging and surveillance. 

Here For You Campaign

• publicly launched on March 4, 2021
• $2.45 million towards goal of $4 million
• goal is to bring CT to Port Perry Hospital before the end of 2022
• final Ministry of Health approvals and licensing starts 12 months prior to installation
• foundation remains committed to other priority medical equipment needs through two years of campaign

Ms. Agnoluzzi advised that the Sunderland Lions Club have been supporters of Port Perry Hospital Foundation for past campaigns and during COVID-19, and the Cannington Lions Club were supporters of the past campaign.

Ms. Agnoluzzi advised that PPHF are requesting Brock Council to consider donating, through the 2022 budget, between $50,000 to $100,000 over a 4 year span.

Councillors enquired as to the difference between using an MRI and a CT scan and were advised that the CT scan provides a faster image which is used in emergency situations such as strokes. They enquired as to increased staffing requirement for the CT scanner and were advised that it would not impact the operating budget and would result in an increase in staffing capacity within the Diagnostic Imaging Department.

Councillors enquired as to the installation timeline and were advised by the end of 2022, the process includes licensing through the Ministry of Health, and the unit would be built to specifications.

Councillors enquired as to other municipalities canvassed and were advised that Brock and Scugog have been approached and Scugog has committed $200,000 over a 4 year period. It was noted that Uxbridge (belonging to Markham-Stouffville Hospital Foundation) have a CT scanner.

• Resolution: 6-7
  Moved by Regional Councillor Smith

  That the rules of procedure with respect to the length of the delegation be waived.

  CARRIED
• Resolution: 7-7
  Moved by Regional Councillor Smith

  That the consideration to provide funding toward the Port Perry CT Scanner be referred to the 2022 Budget discussions.

  CARRIED

10.

Sub-Committees

10.1

Finance Committee

Councillor Schummer assumed the Chair for this section of the meeting.

10.1.1

Staff Reports

10.1.1.1

Report 2021-FI-08 - Council Compensation Review Committee Summary

Stefanie Stickwood
Communication No. 833/21

Councillors enquired whether the proposed expense policy would be prepared for the next term of Council and were advised in the affirmative.

• Resolution: 8-7
  Moved by Councillor Pettingill

  That Committee approve the recommendations as contained within Report 2021-FI-08. 

  CARRIED

10.1.2

Consent Agenda

None.

10.1.3

Items Extracted from Consent Agenda

10.1.3.1

New Optional Small Business Property Subclass

Ministry of Finance 
Communication No. 713/21

Councillors expressed concern for residential tax increases should this be implemented to which the CAO advised that the staff report would review any challenges with implementing this as a new subclass.

• Resolution: 9-7
  Moved by Councillor Doble

  That Communication number 713 be received for information

  WITHDRAWN
• Resolution: 10-7
  Moved by Councillor Doble

  That Communication 713 be referred to staff for a report. 

  CARRIED
• Resolution: 11-7
  Moved by Councillor Jubb

  That Committee break for a recess at 11:45 a.m.

  CARRIED

10.2

Operations Committee

Mayor Grant reconvened the meeting at 12:45 p.m. with the same members of Committee and staff in attendance.

Councillor Pettingill assumed the Chair for this section of the meeting.

10.2.1

Staff Reports 

10.2.1.1

Report 2021-OP-08 - Community Safety Zone - Maple Beach Road from Concession Road 2 to Concession Road 3 (Thorah)

Paul Lagrandeur
Communication No. 829/21

Councillor Jubb advised that he would prefer to see the whole length of beach road be included in the Community Safety Zone from Brock soccer fields to the end of Cedarhurst Beach Road.

• Resolution: 12-7
  Moved by Councillor Jubb

  That Report 2021-OP-08 be received and that a CSZ be implemented on Maple Beach Road from Concession 2 to Concession 3, Thorah.

  WITHDRAWN
• Resolution: 13-7
  Moved by Councillor Jubb

  That Report 2021-OP-08 be received and that a CSZ be implemented from Ed Perry Memorial Soccer Fields (Brock Soccer Fields), including all of Thorah Park Boulevard, and Maple Beach Road, to the end of Cedarhurst Beach Road.

  CARRIED

10.2.1.2

Report 2021-OP-09 - Reduction of Speed - Cedar Street and Twmarc Avenue

Paul Lagrandeur
Communication No. 830/21

Regional Councillor Smith enquired whether the motion should indicate a speed limit of 30 km/h to which the mover agreed.

There was discussion with respect to these streets not being thoroughfares, the challenge of enforcement, whether traffic calming measures would be considered Township wide, and school zones historically receiving a speed limit of 30 km/h as opposed to dead end streets.

Mayor Grant requested a recorded vote.

• Resolution: 14-7
  Moved by Councillor Doble

  That Committee receive Report 2021-OP-09 and that the recommendations be implemented.
• Amendment:
  Resolution: 14-7
  Moved by Councillor Doble

  That Committee receive Report 2021-OP-09 and that the speed be reduced to 30 km/h on Cedar Street and Twmarc Avenue.

  Yes (5)	Regional Councillor Smith, Councillor Jubb, Councillor Doble, Councillor Schummer, and Councillor Pettingill
  No (2)	Councillor Campbell, and Mayor Grant

  CARRIED (5 to 2)

10.2.2

Consent Agenda

None.

10.2.3

Items Extracted from Consent Agenda

10.2.3.1

Request for Speed Bumps - Pollock Avenue

Lorraine John-McPhee
Communication No. 758/21

Councillors enquired whether speed bumps interfered with emergency response vehicles to which the Fire Chief advised in the affirmative noting that they slow the response time. The Director of Public Works advised that the speed bumps can lead to aggravated acceleration between bumps.

• Resolution: 15-7
  Moved by Councillor Jubb

  That communication 758 be received for information. 

  CARRIED

10.2.3.2

Interoffice Memorandum - Roadside Memorial Policy

Paul Lagrandeur
Communication No. 764/21

Councillors enquired whether information would be available on the Township website with respect to roadside memorials and were advised in the affirmative.

Councillor Jubb requested that the policy allow for a roadside memorial to remain in place for 24 months as opposed to 12 months.

Discussion ensued with respect to the procedures of Durham Region and the MTO for these memorials and that staff would prefer that people contact the Township to advise when they are creating a memorial.

• Resolution: 16-7
  Moved by Regional Councillor Smith

  That Committee approve the Roadside Memorial Policy as contained within communication 764.
• Amendment:
  Resolution: 17-7
  Moved by Councillor Jubb

  That the recommendation within the policy to approve roadside memorials for no longer than 12 months be changed to 24 months.

  CARRIED
• Resolution: 16-7
  Moved by Regional Councillor Smith

  That Committee approve the Roadside Memorial Policy as contained within communication number 764 with an amendment that roadside memorials be approved for no longer than 24 months.

  CARRIED

10.2.3.3

Correspondence - Township of The Archipelago - Road Management Action on Invasive Phragmites

Township of Lake of Bays
Communication 802/21
Pulled from CII 

Councillors advised that municipalities require the goals of the Province for management of this invasive species.

Mayor Grant requested a friendly amendment to include AMO on the circulation list and request their endorsement to which the mover agreed. 

• Resolution: 18-7
  Moved by Councillor Schummer

  That Committee endorse Resolution #7(a)/06/01/21 from the Township of Lake of Bays and that this resolution be forwarded to the Town of Fort Erie, Township of Lake of Bays, Ontario Ministry of Transportation, Minister of the Environment, Conservation and Parks, Minister of Environment and Climate Change Canada, MPP Laurie Scott, and all Ontario Municipalities. 
• Amendment:
  Resolution: 18-7
  Moved by Councillor Schummer

  That Committee endorse Resolution #7(a)/06/01/21 from the Township of Lake of Bays and that this resolution be forwarded to the Town of Fort Erie, Township of Lake of Bays, Ontario Ministry of Transportation, Minister of the Environment, Conservation and Parks, Minister of Environment and Climate Change Canada, MPP Laurie Scott, all Ontario Municipalities, and AMO.

  CARRIED

10.3

Parks, Recreation and Facilities Committee

Councillor Jubb assumed the Chair for this section of the meeting.

10.3.1

Staff Reports

10.3.1.1

Report 2021-PRF-03 Day Camp 2021

Alicia Bagshaw
Communication No. 834/21

Councillors enquired as to programming to which the Deputy Clerk advised that staff are developing programs.

• Resolution: 19-7
  Moved by Councillor Doble

  That Committee receive Report 2021-PRF-03 for information. 

  CARRIED

10.3.1.2

Report 2021-PRF-04 Cannington Arena Roof Investigation

David Tompkins
Communication No. 835/21

Councillors enquired as to a timeline for investigative findings to which the Manager, Facilities, Parks and Recreation advised that determining the extent of infestation would be coordinated around the COVID-19 vaccination clinic schedule and he anticipates a timely response.

Councillors enquired as to the expected findings and action and were advised that an intrusive investigation would provide a clear indication of the damage due to carpenter ants and the action necessary to repair the roof's integrity.

• Resolution: 20-7
  Moved by Councillor Schummer

  That Committee approve the expense range of $9,000 - $11,000 (engineering and contractor fee) to hire someone to do the necessary investigative work on the Cannington Arena roof rafters under the advice of Tatham Engineering; and 
  That staff report back to Committee on the findings with further recommendations to come based on the outcome. 

  CARRIED

10.3.2

Consent Agenda

• Resolution: 21-7
  Moved by Councillor Doble

  That items listed under Section 10.3.2, Parks, Recreation and Facilities Consent Agenda, be approved, save and except agenda items 10.3.2.1, 10.3.2.3, 10.3.2.6, 10.3.2.7, 10.3.2.9, and 10.3.2.10.

10.3.2.1

Not-For-Profit Sector Review Committee - Minutes - April 7, 2021

Communication No. 675/21

• Resolution: 22-7

  That the minutes of the April 7, 2021 Not-for-Profit Sector Review Committee be received for information and approved. 

10.3.2.2

Beaverton Harbour Advisory Committee - Minutes - April 7, 2021

Communication No. 697/21

• Resolution: 23-7

  That the minutes of the April 7, 2021 Beaverton Harbour Advisory Committee meeting be received for information and approved. 

10.3.2.3

Beaverton Harbour Advisory Committee - Minutes - May 5, 2021

Communication No. 828/21

• Resolution: 24-7

  That the minutes of the May 5, 2021 Beaverton Harbour Advisory Committee meeting be received for information and approved. 

10.3.2.4

Public Complaint - 9th Concession Park

Dmitry Kazhdan
Communication No. 838/21

• Resolution: 25-7

  That communication 838 be received for information.

10.3.3

Items Extracted from Consent Agenda

10.3.3.1

Interoffice Memorandum - Beaverton Skywoman Project

Maralee Drake
Communication No. 644/21
Deferred from May 10, 2021 COW Meeting 

Resolution: 23-6
Moved by Councillor Doble
That the Committee receive communication 644 for information; and That the Committee defer this communication to June 14, 2021 Committee of the Whole meeting to allow the Beaverton Harbour Advisory Committee time for consideration.   Carried.

There was discussion with respect to receiving this communication for information and a further motion would be brought forward later in the meeting.

• Resolution: 26-7
  Moved by Councillor Doble

  That Communication number 644 be received for information.

  CARRIED

10.3.3.2

Cannington Haunted Trail 2021

Angela Canavan
Communication No. 691/21

Councillors enquired whether there was a significant cost in supporting this event to which the Director of Public Works advised that garbage cans are a minimal cost and he would follow up with respect to the cost of the portable washrooms.

• Resolution: 27-7
  Moved by Councillor Schummer

  That the Committee has no objections to the requests as contained within communication 691.

  CARRIED

10.3.3.3

Beaverton Waterway Depth/Dredging

Brady Aubin
Communication No. 824/21

Mayor Grant advised that he would be meeting with a representative from the Federal government at the Beaverton harbour on June 22 to confirm ownership of the harbour and determine how to remedy the depth issue and to what extent the Federal government would be assisting.

Councillors advised that the Township is unable to remediate on private property and enquired whether the Federal representatives would be reviewing more than the dredging issue to which Mayor Grant advised that they would review the north spit and swim platforms.

• Resolution: 28-7
  Moved by Councillor Doble

  That communication 824 be received for information.

  CARRIED

10.3.3.4

Beaverton Harbour and Beaches

Keith Dalgliesh
Communication No. 837/21

Councillors advised that neighbouring municipalities have opened their beaches to the general public, there is a high rate of vaccinations, the Township welcomes tourists, Brock businesses will be revitalized, and there is an opportunity for the Province to amend the Municipal Act and provide municipalities the authority to take action when these circumstances arise.

Regional Councillor Smith requested an amendment to the motion to include that the communication be received for information to which the mover agreed.

• Resolution: 29-7
  Moved by Councillor Doble

  That the Township move to open beaches to all members of the public when the Provincial Step Two re-opening takes place.
• Amendment:
  Resolution: 29-7
  Moved by Councillor Doble

  That communication number 837 be received and that the Township move to open beaches to all members of the public when the Provincial Step Two re-opening takes place.

  CARRIED

10.3.3.5

Interoffice Memorandum - Beaverton Harbour Advisory Committee (BHAC) - Sculpture Recommendations

Maralee Drake
Communication No. 839/21

There was discussion with respect to the gift and the design to be determined, the donation would remain culturally neutral, and Council would approve the design and location.

Councillor Pettingill advised that BHAC approves the donation from this local artist which will integrate well in the harbour and is replacing the design originally approved by Council, noting the importance of public sculpture.

Councillor Doble advised that the permanent location could be the purview of the Harbour Master Plan.

Councillor Schummer expressed support for incorporating the recommendations in the report from BHAC.

Councillor Campbell enquired whether further details would be provided with respect to the care and maintenance of the gift and was advised in the affirmative.

Mayor Grant and Regional Councillor Smith expressed appreciation to Mr. Baird for the offer of the gift, and to BHAC and Beaverton Special Events for their efforts in fundraising.

• Resolution: 30-7
  Moved by Councillor Schummer

  That communication 839 be received for information.

  CARRIED
• Resolution: 31-7
  Moved by Councillor Doble

  That Committee approve and adopt the Beaverton Harbour Advisory Committee's recommendation to accept the public art donation by Ron Baird and the Beaverton Special Events for the Beaverton Harbour. 

  CARRIED

10.3.3.6

Interoffice Memorandum - Lease Agreement between The Corporation of the Township of Brock and Amira Kanianthra Physiotherapy Professional Corporation

Maralee Drake
Communication No. 840/21

There was discussion with respect to pieces of equipment which may have been donated or brought in by previous tenants and either fell into disrepair were broken, and therefore are no longer on the list of chattels. There was further discussion with respect to the lessee supplying their own equipment which they remove should they vacate and an inventory performed at that time.

• Resolution: 32-7
  Moved by Councillor Doble

  That Committee recommend that a new lease be signed with the Beaverton physiotherapy clinic with the updated chattles as contained in Schedule A of the correspondence. 

  CARRIED
• Resolution: 33-7
  Moved by Councillor Campbell

  That Committee break for a recess at 2:28 p.m.

  CARRIED

10.4

Tourism & Economic Development Committee

Mayor Grant reconvened the meeting at 2:38 p.m. with the same members of Committee and staff in attendance.

Councillor Doble assumed the Chair for this section of the meeting.

10.4.1

Staff Reports

None.

10.4.2

Consent Agenda

• Resolution: 34-7
  Moved by Regional Councillor Smith

  That items listed under Section 10.4.2, Tourism and Economic Development Consent Agenda, be approved, save and except agenda item 10.4.2.4.

  CARRIED

10.4.2.1

Brock Tourism Advisory Committee - Minutes - April 14, 2021

Communication 674/21

• Resolution: 35-7

  That the minutes of the April 14, 2021 Brock Tourism Advisory Committee meeting be received for information and approved. 

10.4.2.2

Brock Economic Development Advisory Committee - Minutes - April 20, 2021

Communication No. 763/21

• Resolution: 36-7

  That the minutes of the April 20, 2021 Brock Economic Development Advisory Committee meeting be received for information and approved. 

10.4.2.3

Ontario Tourism and Travel Small Business Support Grant

Communication 775/21

• Resolution: 37-7

  That communication 775 be received for information. 

10.4.3

Items Extracted from Consent Agenda

10.4.3.1

BEDAC Resignation

Rebecca Jeschke
Communication No. 792/21

Councillors expressed appreciation for the volunteer efforts of Ms. Jeschke throughout the Township.

• Resolution: 38-7
  Moved by Regional Councillor Smith

  That communication 792 be received for information and that a letter of appreciation be sent to Ms. Jeschke for her work on the BEDAC. 

  CARRIED

10.5

Protection Services Committee

Councillor Campbell assumed the Chair for this section of the meeting.

10.5.1

Staff Reports

10.5.1.1

Report 2021-PS-10 - Township Emergency Plan

Rick Harrison
Communication No. 832/21

Councillors requested clarification to which the Fire Chief advised that the Brock Township Emergency Plan required updating to align with the Province and Durham Region noting that he consulted with Durham Emergency Management on the revisions.

Councillor Schummer requested that this report be deferred to the Council meeting scheduled for July 19, 2021, to provide members an opportunity for an in depth review of the Emergency Plan to which the mover agreed.

• Resolution: 39-7
  Moved by Councillor Jubb

  That Report 2021-PS-10 be received for information and that the Committee of the Whole recommends that the Township Emergency Plan be adopted by Council as outlined in the attachment "Township of Brock Emergency Master Plan"

  DEFERRED
• Resolution: 40-7
  Moved by Councillor Schummer

  That Resolution 39-7 with respect to Township Emergency Plan be deferred to July 19 Council meeting.

  CARRIED

10.5.1.2

Report 2021-PS-11 - Brock/Georgina Fire Protection Agreement

Rick Harrison
Communication No. 831/21

Councillors expressed concern for the stand-by fee paid to Georgina Fire Department who respond to calls in the western portion of Brock including Wilfrid and Port Bolster to which the Fire Chief advised that other municipalities pay substantially higher fees noting that Georgina's response time to those locations is much faster than Brock.

The Fire Chief advised that there have been minimal fee increases in the agreement historically.

Councillors enquired whether Brock charges Georgina a stand-by fee and were advised not, as Brock does not cover an area in Georgina. The Fire Chief advised that Georgina does reimburse the Township when we respond to a call to assist.

Mayor Grant enquired whether the agreement obligates Georgina Fire Department to respond as opposed to Brock requesting assistance and was advised in the affirmative. The Fire Chief advised that Georgina responds only to urgent calls.

Councillor Schummer advised that he would prefer to pay a premium on a per call basis versus the retainer.

Regional Councillor Smith requested a recorded vote.

• Resolution: 41-7
  Moved by Regional Councillor Smith

  That Report 2021-PS-11 be received for information and that Mayor and CAO be and are hereby authorized to execute the agreement on behalf of the Municipality. 

  Yes (5)	Regional Councillor Smith, Councillor Jubb, Councillor Pettingill, Councillor Campbell, and Mayor Grant
  No (2)	Councillor Doble, and Councillor Schummer

  CARRIED (5 to 2)

10.5.2

Consent Agenda

• Resolution: 42-7
  Moved by Councillor Pettingill

  That items listed under Section 10.5.2, Protection Services Consent Agenda, be approved, save and except agenda items 10.5.2.1 and 10.5.2.6.

  CARRIED

10.5.2.1

Brock Accessibility Advisory Committee - Minutes - March 16, 2021

Communication No. 726/21

• Resolution: 43-7

  That the minutes of the March 16, 2021 Brock Accessibility Advisory Committee meeting be received for information and approved. 

10.5.2.2

Community Safety and Well-Being Plan Survey

Durham Region 
Communication 752/21

• Resolution: 44-7

  That communication 752 be received for information.

10.5.2.3

COVID-19 Rapid Testing

Municipality of Clarington
Communication 769/21

• Resolution: 45-7

  That communication 769 be received for information.

10.5.2.4

Correspondence received from the Township of Clarington regarding Supporting Hair Service Establishments Remaining Open during COVID shutdown

Township of Scugog
Communication 803/21

• Resolution: 46-7

  That communication 803 be received for information

10.5.2.5

Interoffice Memorandum - Beaverton Harbour Goal and Objectives

Maralee Drake
Communication No. 816/21

• Resolution: 47-7

  That Committee endorse the Beaverton Harbour Goal and Objectives as contained within communication 816.

10.5.2.6

Correspondence from the Township of Brock requesting support for their resolution respecting Durham Dead-End Road Kids

City of Hamilton
Communication 819/21

• Resolution: 48-7

  That communication 819 be received for information.

10.5.2.7

Durham Dead-End Road Kids

Township of O'Connor
Communication No. 820/21

• Resolution: 49-7

  That communication 820 be received for information.

10.5.2.8

Resolution - Durham Dead-End Road Kids

Municipality of Huron East
Communication No. 826/21

• Resolution: 50-7

  That communication 826 be received for information. 

10.5.3

Items Extracted from Consent Agenda

10.5.3.1

Open Letter to Brock Council & Staff - Administrative Monetary Penalty System (AMPS)

Jay Yerema-Weafer
Communication No. 707/21

The CAO requested clarification as to the timing of the report reviewing the AMP system to which the mover advised in one year's time.

• Resolution: 51-7
  Moved by Councillor Pettingill

  That communication number 707 be forwarded to staff for a report.
• Resolution: 51-7
  Moved by Councillor Pettingill

  That communication 707 be forwarded to staff for inclusion in the one year review of AMP.

  CARRIED

10.5.3.2

Request for Exemption from Fence By-law

Melissa Mendes
Communication 808/21

There was discussion with respect to the necessity of a staff report to provide clarification for Council's consideration.

• Resolution: 52-7
  Moved by Regional Councillor Smith

  That Committee receive communication 808 for information and refer to staff for a report.

  CARRIED

10.6

General Government Committee

Mayor Grant assumed the Chair for this section of the meeting.

10.6.1

Staff Reports

None.

10.6.2

Consent Agenda

• Resolution: 53-7
  Moved by Councillor Campbell

  That items listed under Section 10.6.2, General Government Consent Agenda, be approved, save and except agenda items 10.6.2.3 and 10.6.2.5.

  CARRIED

10.6.2.1

Correspondence received from the Town of Whitby - Highway 412 and 418 Tolls

Township of Scugog
Communication No. 705/21

• Resolution: 54-7

  That communication 705 be received for information.

10.6.2.2

Region of Durham Council Resolution Re: Anti-Asian Hate

Town of Whitby
Communication No. 762/21

• Resolution: 55-7

  That communication 762 be received for information.

10.6.2.3

Liquor Licence Application - Pub 12

Vasanthan Karunananthamaarthy
Communication No. 806/21

• Resolution: 56-7

  That Committee has no objections to the request as contained within communication 806 subject to municipal requirements being met. 

10.6.3

Items Extracted from Consent Agenda

10.6.3.1

Anti-Racism and Symbols of Hate

Municipality of Clarington
Communication No. 777/21

Councillors expressed support for Clarington's resolution for anti-racism and symbols of hate.

• Resolution: 57-7
  Moved by Councillor Doble

  That communication 777 be received for information and endorsed by Brock and circulated to all Durham Region municipalities as well as AMO.

  CARRIED

10.6.3.2

Request for Special Occasion Permit

Todd Bruce
Communication 822/21

Councillors requested clarification to which the Fire Chief advised that staff would review the request and follow up with appropriate action.

• Resolution: 58-7
  Moved by Regional Councillor Smith

  That Committee receive communication 822 and refer to staff for appropriate action.

  CARRIED

11.

Other Business

11.1

Harbour Parking 

There was no discussion.

11.2

COVID-19 Update

The Fire Chief advised that the vaccination clinics have had much success, with one being held in the Sunderland arena parking lot by the Red Cross. He advised that Durham Region Health are no longer looking at relocating the Cannington vaccination clinic site, the testing clinic in Beaverton may be closed and interested people would be sent to Sunderland. He advised that staff are working with local event coordinators and reviewing their COVID-19 protocols. He noted that there were 447 cases reported today.

Councillor Doble expressed appreciation to staff for their assistance with extended patios.

Councillor Jubb enquired as to the status of the state of emergency in the Township to which Mayor Grant advised that he would rely on the advice of the Emergency Control Group (ECG).

Regional Councillor Smith expressed concern for the lack of advertising of the pop-up vaccination clinic to which the Fire Chief advised that staff were awaiting the appropriate messaging from the Region noting that it was well attended and more Red Cross pop-up clinics would be scheduled for August.

Councillor Schummer enquired whether all municipalities in Durham Region remain in the state of emergency and was advised in the affirmative.

The CAO advised that Council Chambers requires technical modifications and the ECG would develop a reopening plan for Council's consideration. The Fire Chief advised that Step 3 of the Provincial reopening would be a more practical time to consider lifting the state of emergency.

Mayor Grant enquired as to the percentage of Brock residents who have received their first and second vaccinations to which the Fire Chief advised that he would follow up.

11.3

CAO

The CAO advised that she is in the final stages of recruiting a new Clerk.

12.

Public Questions and Clarifications

13.

Closed Session (if required)

14.

Adjournment

• Resolution: 59-7
  Moved by Regional Councillor Smith

  That we do now adjourn at 3:59 p.m. 

  CARRIED