The Corporation of the Township of Brock

Council Minutes

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Virtual Meeting
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Ingrid Svelnis
  • Acting Deputy Clerk Stefanie Stickwood
  • Clerk's Assistant Deena Hunt
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Fire Chief Rick Harrison
  • Director Development Services Robin Prentice
  • Supervisor Bylaw Enforcement/Animal Control Sarah Jones

1.
Meeting Link (Agenda only)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.
Mayor Schummer advised that Councillor Canavan would not be in attendance at 10:00 a.m.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

None

5.
Community Announcements

  

None

6.
Public Meeting

  

None

7.
Presentations

  

None

8.
Delegations / Petitions

  

The Delegation by the Sunderland Lions Club with respect to the Sunderland Arena Expansion Project was held at 4:00 p.m. (See later in the meeting)

8.1
Nourish and Development Foundation's 2022 Annual Report and 2023 - 2026 Strategic Plan

This item has attachments.  

Jessica Topfer, Executive Director and Sherry MacDonald, Director of Finance and Development, The Nourish and Develop Foundation, provided a delegation which included:

  • 2022 impact statistics and challenges
  • 2022 financial income and expenses
  • 3 Strategic directions:
    • Proactive & Sustainable Organization
    • Thriving & Resilient Team
    • Interconnected with Community
  • Restructured branches:
    • Food services
    • Social services
  • New Mission, New Vision, New Values
  • Food Services include:
    • Nourish House food bank, community kitchen and lunch, Maple tree community garden, seed library, mobile food market, night market and PA Day and summer camps for kids
  • Social Services include:
    • transitional housing, system navigation, referrals, safety planning, community showers, material goods, life-skills workshops 
  • July 20, 2023 Community Lunch from 11:00 a.m. to 1:00 p.m.

9.
Ratification of COW Recommendations

  

None

10.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2023-149
    Moved byCouncillor Pettingill
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as listed in Section 10.1; and receives all minutes as listed in Section 10.2.

    CARRIED

11.
Reports 

  

11.1
Report 2023-PS-103, By-Law and Animal Services Division Q1 and Q2 Report

This item has attachments.  

Supervisor of By-Law Enforcement and Animal Control

  • Resolution:C-2023-150
    Moved byCouncillor Campbell
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT By-law and Animal Services Division Q1 and Q2 Report 2023-PS-013, be received for information.

    CARRIED

11.2
Memorandum 2023-GG-021, Application for Fee Exemption - Sunderland Lions Club

This item has attachments.  

Acting Deputy Clerk

  • Resolution:C-2023-151
    Moved byCouncillor Campbell
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Memorandum 2023-GG-021, Application for Fee Exemption - Sunderland Lions Club be received; and
    THAT Council direct staff to reimburse the Sunderland Lions Club the rental fee for the 2023 Sunderland Lions Club Car Draw event that was held on June 10, 2023 at the Sunderland Memorial Arena.

    CARRIED

12.
Correspondence

  

12.1
Request for Council Support - Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement

This item has attachments.  

The Women of Ontario Say No
Communication Number 438/23

  • Resolution:C-2023-152
    Moved byCouncillor Doble
    Seconded byCouncillor Pettingill

    WHEREAS, all Ontarians deserve and expect a safe and respectful workplace; and
    WHEREAS, municipal governments, as the democratic institutions most directly engaged with Ontarians need respectful disclosure; and
    WHEREAS  several incidents in recent years of disrespectful behaviour and workplace harassment have occurred amongst members of municipal councils; and
    WHEREAS, these incidents seriously and negatively affect the people involved and lower public perceptions of local governments; and
    WHEREAS, municipal Codes of Conduct are helpful tools to set expectations of council member behaviour; and
    WHEREAS, municipal governments do not have the necessary tools to adequately enforce compliance with municipal Codes of Conduct; and
    WHEREAS this legislation be prioritized for the fall of 2023 given the urgency of this issue; and
    NOW THEREFORE BE IT RESOLVED THAT The Corporation of the Township of Brock supports the call of the Association of Municipalities of Ontario for the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them in consultation with municipal governments; and
    BE IT RESOLVED that the legislation encompass the Association of Municipalities of Ontario’s recommendations for:

    • Updating municipal Codes of Conduct to account for workplace safety and harassment
    • Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario
    • Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province
    • Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner
    • Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; and

    THAT the resolution be circulated to The Premier, Local MPPs, Minister of Municipal Affairs & Housing, Associate Minister of Women's Social and Economic Opportunity, AMO and local municipalities.

    CARRIED

12.2
Special Occasion Permit - Baseball Tournament - Cannington Diamonds

This item has attachments.  

Jeremy Gibson 
Communication Number 459/23

  • Resolution:C-2023-153
    Moved byCouncillor Doble
    Seconded byRegional Councillor Jubb

    BE IT RESOLVED THAT Communication Number 459/23, Special Occasion Permit Request -  Baseball Tournament, Cannington Diamonds, submitted by Jeremy Gibson be received; and
    THAT Council has no objection to the baseball tournament being held at the Cannington Ball Diamonds on September 9-10, 2023 provided no other events are previously scheduled; and
    THAT Council approves the request subject to the receipt of proof of liability insurance in the amount of $2,000,000 (2 million) with the Township of Brock named as an additional insured to be provided to staff; and
    THAT the event held on September 9th - 10th, 2023 be designated an event of municipal significance for the purpose of obtaining the Special Occasion Permit and will be subject to compliance of the Municipal Alcohol Policy; and
    THAT a site plan, special occasion permit and list of servers be provided to staff prior to the event; and
    THAT Council grant the approval of a BBQ at the Baseball Tournament event, subject to approval from the Fire Chief.

    CARRIED

12.3
Relocation of Crossing Guard - Beaverton

This item has attachments.  

Lauren Kuckyt, Safety Officer Durham Student Transportation Services (DSTS)
Communication Number 463/23

  • Resolution:C-2023-154
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT Communication Number 463/23, Relocation of Crossing Guard - Beaverton, submitted by Lauren Kuckty, Safety Officer for Durham Student Transportation Services be received; and
    THAT the Communication Number 463/23, Relocation of Crossing Guard - Beaverton be deferred to a meeting held in the Spring of 2024 aligning with the anticipated completion of  the new Beaverton Public School opening; and
    THAT Council request Lauren Kuckty, Safety Officer for Durham Student Transportation Services to provide updated student enrollment numbers for both Holy Family Catholic School and the new Beaverton Public School prior to the Spring 2024 Council Meeting.

    WITHDRAWN
  • Amendment:
    Resolution:C-2023-155
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED That communication number 463/23 Relocation of Crossing Guard - Beaverton, submitted by Lauren Kuckty, Safety Officer for Durham Student Transportation Services be DEFERRED until the Council meeting scheduled for August 14, 2023.

    CARRIED

13.
Notices of Motions

  

13.1
Thorah Island Harbour

  
  • Resolution:C-2023-156
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    WHEREAS the Township of Brock has entered into a lease agreement with Fisheries and Oceans Canada to manage the Small Craft Harbour at Beaverton (“Beaverton Harbour”); and

    WHEREAS the Township of Brock assumed ownership of the small craft harbour at Thorah Island (“Thorah Island Harbour”); and

    WHEREAS Council on the 27th day of March 2023, passed By-law Number 3177-2023, being a by-law to regulate the administration of the Beaverton Harbour facilities.

    BE IT THEREFORE RESOLVED THAT, all boat traffic calming measures within the Beaverton Harbour, as well as Thorah Island Harbour maintenance and safety measures, be installed and completed yearly by the Victoria Day long weekend in May.

    CARRIED

14.
By-Laws

  
  • Resolution:C-2023-157
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Jubb

    BE IT RESOLVED THAT By-law 3205-2023 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

15.
Closed Session

  

None

16.
Rise from Closed Session

  

17.
Recess

  
  • Resolution:C-2023-158
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT Council break for a recess at 11:22 a.m. and reconvene at 4:00 p.m.

    CARRIED

18.
Other Business - This section of the agenda started at 4:00 p.m.

  

Mayor Schummer reconvened the meeting at 4:00 p.m. and a quorum was present including Councillor Canavan.

18.1
Delegation - Sunderland Memorial Arena Expansion Project

This item has attachments.  

Communication Number 472/23

Don Gordon and Gary Brethour, Sunderland Lions provided a presentation which included:

  • will speak directly with staff regarding Report 2023-FI-017
  • want to offer ideas and support in order to move the project forward
  • it is a critical time with respect to funding, procurement and timelines to implement the project
  • proposed budget - Township contribution $780,000; Lions contribution $800,000
  • consider the Development Charge (DC) contribution as a separate source of funding and we request consideration for using future DC's to complete the project, if necessary
  • request neutral wording in the proposed public survey of ice users with respect to establishing spending priorities for the project
  • the procurement approach is new to us and we have concerns with respect to any delay of the project
  • given that the Lions were joint applicants on the ICIP Grant for the arena expansion, request that a Lions representative serves on the proposed project management team
  • Resolution:C-2023-159
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT the presentation by Don Gordon and Gary Brethour of the Sunderland Lions Club with respect to the Sunderland Arena Project be received for information.

    CARRIED

18.2
Report 2023-FI-017, Current Arena Status Report and Sunderland Arena Renovation and Expansion Project

This item has attachments.  

CAO and Director of Finance/Treasurer

  • Resolution:C-2023-160
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT Report FI-017, Current Arena Status Report and Sunderland Arena Renovation and Expansion Project be received; and
    THAT Council DEFER Report FI-017, Current Arena Status Report and Sunderland Arena Renovation and Expansion Project to the August 14, 2023 Council meeting for further discussion.

    CARRIED

19.
Public Questions and Clarification

  

The Acting Deputy Clerk read a public comment received:

  • Hugh & Nancy Loraine, Sunderland residents - comments included:
    • the topic of three arenas has arisen numerous times in the past 30 years
    • prior Councils failed to make a decision to resolve the issue of unsustainable funding, aging facilities, and inadequate recreational facilities provided by the three arenas
    • prior Councils bypassed making a decision that was unpopular among some residents, leaving the decision to a future Council
    • we want this Council to make a decision - operating three arenas is costly, and they serve only a portion of the population and subsidize out of town users
    • there is no adequate recreational facility to serve the range of ages in the Township
    • do not want this problem persisting for another 30 years

20.
Confirmation By-law

This item has attachments.  

By-law Number 3204-2023 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on July 17, 2023.

  • Resolution:C-2023-161
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT By-law Number 3204-2023, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on July 17, 2023 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

    CARRIED

21.
Adjournment

  
  • Resolution:C-2023-162
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT the meeting of Council adjourn at 7:07 p.m.

    CARRIED
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