The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Meeting Details (only on agenda)

  

2.
Call to Order & Moment of Silence - 6:00 p.m.

  

Mayor Schummer called the meeting to order at 6:00 p.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

4.1
Mayor Schummer - Cannington Lions Club - Canada Day Event Requests

  

Mayor Schummer advised, with respect to Item 12.2 Cannington Lions Club Canada Day Event, that he is a member of the Cannington Lions Club and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.

4.2
Councillor Canavan - Cannington Haunted Attraction

  

Councillor Canavan advised, with respect to Item 12.4 Cannington Haunted Attraction, that she is a member of the Cannington Haunted Attraction and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.

5.
Community Announcements

  

None.

6.
Public Meeting

  

6.1
Explanatory Note - Community Improvement Plan 

  

The purpose of this Statutory Public meeting, pursuant to Section 28 of the Planning Act, was to consider an updated Downtown Community Improvement Plan. The purpose of the Public Meeting was to provide the public with an opportunity to learn about and comment on the proposed Plan, which relates to certain lands within the downtown areas of Beaverton, Cannington, and Sunderland. To be included as an interested party contact Planning@Brock.ca.


Members of Council were in attendance to observe and listen to comments.

6.1.1
Staff Presentation / Overview

This item has attachments.  

Robert Rappolt, Project Manager, WSP, provided a presentation which included:

  • What is a CIP? (Community Improvement Plan)
    • a planning tool under Section 28 of the Planning Act to encourage community improvement and revitalization, address specific challenges and opportunities through financial incentives to encourage investment revitalization
  • Brock's Current Downtown CIP 
    • 2013 Downtown CIP applies to downtown areas of Beaverton, Cannington and Sunderland
    • establishes eligible costs and eligibility criteria for each program
    • grants are limited to a set percentage of the projects cost up to a maximum value
    • 21 awarded since 2013, valued at over $400,000 with Township awarding $97,000
  • Study Area and Current CIP Project Area
  • CIP Plan Review Project Timeline - commenced in November 2023 with anticipated completion in June 2024
  • Why Update the CIP 
    • it was a 10 year revitalization strategy
  • Revitalization Priorities
    • building facades and signage
    • housing
    • heritage buildings and properties
    • landscaping and property maintenance
    • surface parking areas
    • laneways and alleys
    • strategic sites and areas
    • variation in revitalization priorities between Beaverton, Cannington, and Sunderland
  • What We've Heard from the Community
  • Updated Downtown CIP
    • Draft Community Improvement Plan, dated May 2024
    • Updated Vision
    • New Community Improvement Project Area and Mapping
    • Two “Priority Areas”
    • Changes to existing grant programs
    • New Catalyst Development Program, Downtown Housing Program, Business Support Program, and Priority Property Program
    • General Eligibility Policies
    • Municipal Leadership Strategy
    • Administration
  • Visions, Goals and Objectives
  • Municipal leadership initiatives
  • Proposed CIPA Priority Areas
    • for existing commercial and mixed uses
    • for those with some office uses
  • Planning and Building Fees Program
  • Development Charges Program
  • Facade Improvement Program
  • Signage Improvement Program
  • Property Improvement Program
  • Catalyst Development Program
  • Downtown Housing Program
  • Commercial Support Program
  • Priority Property Program
  • General Eligibility Criteria
  • Administrative Policies
  • Conclusions
    • there are opportunities to expand programs based on feedback
    • refinement of the Plan will continue
    • grant availability is subject to funding
  • Next steps - review feedback, revise draft CIP, present to Council for adoption

6.1.2
Consultant / Application Presentation

  

None.

6.1.3
Public Comments / Submissions

  

Livio Gallone, Beaverton

  • inquired about 325 Simcoe Street, and the replacement for sidewalk or interlocking brick on municipal property

Ted Smith, Sunderland

  • representative of the Sunderland Legion
  • is there a 2024 budget number and priority property list
  • would the Sunderland Legion be eligible for CIP funding for upgrades

Susy Glass

  • are all business owners bound by the CIP design guidelines or only the grant recipients
  • is CIP similar to BIA
  • could pop up stores be considered for the vacant storefronts in Cannington

Theresa Como, Cannington

  • does the CIP program include heritage homes
  • what happened to the fountain in MacLeod Park

6.1.4
Public Questions

  

There were no other public questions received.

7.
Presentations

  

None.

8.
Delegations / Petitions

  

8.1
Art Installation at Beaverton Harbour Request - Brock Arts and Culture

This item has attachments.  

Communication Number 524/24

John Grant introduced Beth Bullock, and Carlos Ferguson, Brock Arts and Culture. Their delegation included the following:

  • community based group with a mission statement that includes:
    • offer artistic pursuits and experiences accessible to everyone
    • connect artists and the community in ways that promote cultural awareness
    • art workshops, music, events and exhibits
  • implemented projects include:
    • showcasing local artists in retail locations in Brock
    • 2 free art workshops at the Beaverton Meeting Place, Beaverton Historical Society
  • promote public art and spaces within the community
  • request to install paintings by local artists of fish species, indigenous to Lake Simcoe, on the south side of Beaverton harbour on existing posts
  • original paintings are considered 'on loan' while being displayed and prints of originals will be made
  • Resolution:C-2024-103
    Moved byCouncillor Doble
    Seconded byCouncillor Canavan

    Be it Resolved That the presentation by John Grant, on behalf of Brock Arts and Culture, with respect to Art Installation at the Beaverton Harbour Request be received; and
    That Communication Number 524/24, Art Installation at Beaverton Harbour Request, submitted by Brock Arts and Culture be received; and
    That Council has no objection to the installation of local fish artwork on existing posts at the Beaverton Harbour.

    CARRIED

8.2
Wishing Tower Dedication Event - Beaverton

This item has attachments.  

Communication Number 529/24

Christine Dukelow and Paula Warder, Beaverton Special Events (BSE) provided a delegation which included the following:

  • BSE is jointly sponsoring the official dedication of the Wishing Tower at Beaverton Harbour
  • the event will include tents, information booths, interactive wish tank, art contest, light refreshments and temporary mural display on the washroom wall
  • unfortunately did not receive funding from Heritage Canada to complete the paving stone feature
  • continue to fundraise through the stone paver sales
  • formal invitations were sent to Regional Chair Henry, Chief of Georgina Island, Donna Big Canoe, MP Jamie Schmale, and MPP Laurie Scott
  • Council requests for support include:
    • washroom availability
    • pilons for parking
    • reflective vests
    • the event be promoted by Communications Coordinator
  • Resolution:C-2024-104
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    Be it Resolved That the presentation and Communication Number 529/24 by Christine Dukelow and Paula Warder of Beaverton Special Events with respect to the Wishing Tower Dedication Event be received; and
    That Council has no objection to the Wishing Tower Dedication Event at the Beaverton Harbour on Friday, June 21, 2024 from 7:30 p.m. to 9:00 p.m.; and
    That the public washroom will be available from 6:00 p.m. to 10:00 p.m. on the day of the event, subject to staff availability; and
    That Council has no objections to the temporary use of two 10' x 10' pop up tents and temporary stage for use during the event subject to approval by the Chief Building Official; and
    That Council has no objections to the temporary display of a large mural on the side of the public washrooms during the event; and
    That staff will provide pylons and six reflective safety vests for the event, subject to availability; and
    That the Communications Coordinator will promote the event through the Township's website, social media and digital signs; and
    That staff be directed to remove the excess dirt pile and maintain the grass area surrounding the sculpture prior to the event; and
    That the request for crushed stone around the base of the sculpture be respectfully denied as landscaping improvements will be made in the near future.

    CARRIED
  • Resolution:C-2024-105
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    Be it Resolved That Council break for a recess at 7:32 p.m.

    CARRIED

8.3
Spay Neuter Initiatives Association (SNIA) Request Financial Support for New Accessible Low-Cost Spay/Neuter Veterinary Program, SNIP

This item has attachments.  

Communication Number 528/24

Mayor Schummer reconvened the meeting at 7:40 p.m. and a quorum was present.

Martin Field and Angela Schweinitz, SNIA provided a delegation which included the following:

  • SNIA incorporated in 2010, charitable status 2011, volunteer run program
  • provide subsidized pet spaying and neutering for families with low incomes
  • have been providing surgeries on an irregular basis, propose to expand the program to reach more clients
  • associated veterinarians offer discounted rates in their clinics (7 veterinarians in Durham Region)
  • subsidize homeless persons 100% for services
  • request Council consideration of financial assistance based on Brock's population (5 cents per resident)
  • funds received from Brock would subsidize only residents of Brock
  • Resolution:C-2024-106
    Moved byCouncillor Canavan
    Seconded byCouncillor Doble

    Be it Resolved That the rules of procedure with respect to the length of the deputation be waived.

    CARRIED
  • Resolution:C-2024-107
    Moved byCouncillor Doble
    Seconded byCouncillor Canavan

    Be It Resolved That the presentation by Martin Field, Spay Neuter Initiatives Association (SNIA) and Communication Number 528/24, Request for Financial Support for the New Accessible, Low-Cost Spay/Neuter Veterinary Program be received; and

    That Council consider a contribution to SNIA in the amount of $690.45 during the 2025 Budget Deliberations.

    CARRIED

9.
Ratification of COW Recommendations

This item has attachments.  
  • Resolution:C-2024-108
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved that the Committee of the Whole recommendations from meetings held on May 13 and May 27, 2024 be adopted.

    CARRIED

10.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2024-109
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    Be it Resolve That Council adopts the following Council and Committee of the Whole minutes:

    • Committee of the Whole Meeting - April 29, 2024
    • Committee of the Whole Meeting - Closed - April 29, 2024
    • Council Meeting - April 29, 2024
    • Committee of the Whole - May 13, 2024
    CARRIED

11.
Reports

  

None.

12.
Correspondence

  
  • Resolution:C-2024-110
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    Be it Resolved That the items listed in Section 12 Correspondence be approved save and except item numbers 12.1, 12.3, 12.5, and 12.6.

    CARRIED

12.1
Beaverton Skateboard Park Makeover

This item has attachments.  

Ronald Wineck
Communication Number 404/24

  • Resolution:C-2024-111
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be it Resolved That Communication Number 404/24, submitted by Ronald Wineck with respect to the Beaverton Skateboard Park be received; and
    That staff advise the Beaverton Lions Club of the request and ask for their input on the project; and 
    That following discussions with the Beaverton Lions Club, staff reach out to Ronald Wineck to discuss opportunities for a skateboard park makeover; and 
    That the skateboard park proposal and design be brought forward for Council approval. 

    CARRIED

12.2
Cannington Lions Club - Canada Day Event Requests

This item has attachments. This item has conflict. 

Communication Number 489/24

  • Mayor Schummer declared a conflict on this item. (Mayor Schummer advised, with respect to Item 12.2 Cannington Lions Club Canada Day Event, that he is a member of the Cannington Lions Club and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.)
  • Resolution:C-2024-112

    Be It Resolved That Communication Number 489/24, Cannington Lions Canada Day 2024 Event Requests submitted by the Cannington Lions Club be received; and
    That use of MacLeod Park from June 30 to July 2, 2024 be approved; and
    That the event be designated an event of municipal significance for the purpose of obtaining the Special Occasion Permit subject to the Township receiving a copy of the SOP and compliance with the Municipal Alcohol Policy and all regulations of the Liquor Licence Board of Ontario; and
    That Council approves the request subject to the receipt of proof of liability insurance in the amount of $5,000,000 with the Township of Brock named as an additional insured and that no other events have been scheduled at this location on this date; and
    That Council approves the fireworks display beginning at dusk, subject to obtaining a fireworks permit through the Clerks Department; and
    That the Cannington Lions Club works with staff to provide all required documentation for the use of amusement rides, including inflatable devices (bouncy castles); and
    That staff provide additional picnic tables and trash receptacles based on availability and heavy duty garbage bags for the parking lot.

12.3
Fun Run - Beaverton Fairgrounds Walking Trail

This item has attachments.  

Riley Wood
Communication Number 502/24

  • Resolution:C-2024-113
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Doble

    Be It Resolved That Communication Number 502, Fun Run - Beaverton Fairgrounds Walking Trail, submitted by Riley Wood be received; and
    That Council has no objection to the event being held on October 5, 2024 from 9:00 a.m. - 4:00 p.m. at the Beaverton Fairgrounds walking ground subject to receipt of proof of liability insurance in the amount of $2,000,000 with the Township of Brock named as an additional insured; and 
    That Council approve the use of the walking trail for the event on October 5, 2024.

    CARRIED

12.4
Cannington Haunted Attraction - Kevin Macdonald, Vice Chair

This item has attachments. This item has conflict. 

Communication Number 504/24

  • Councillor Canavan declared a conflict on this item. (Councillor Canavan advised, with respect to Item 12.4 Cannington Haunted Attraction, that she is a member of the Cannington Haunted Attraction and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.)
  • Resolution:C-2024-114

    Be It Resolved That Communication Number 504/24, Cannington Haunted Attraction request, submitted by Kevin MacDonald be received; and
    That Council has no objections to the event taking place October 18-19 and October 25-26, 2024 from 6:30 p.m. to 9:30 p.m.; and
    That Council approve the use of the nature trail and pavilions in MacLeod Park from October 12 - October 27; and 
    That insurance be provided with a minimum 2,000,000 liability naming the Township of Brock as additional insured; and
    That staff provide additional garbage receptacles subject to availability; and
    That Council approves the request for the presence of volunteer firefighters subject to availability; and
    That Council respectfully deny the request of staff assisting with securing portable toilets as this is the sole responsibility of the organizers.

12.5
Petition - Citizens of Brock Township, Main St. E. Beaverton re: Traffic Accelerating Aggressively Reaching Fast Speeds Petition

This item has attachments.  

Communication Number 518/24

  • Resolution:C-2024-115
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be It Resolved That Communication Number 518/24, Petition for Traffic Accelerating Aggressively Reaching Fast Speeds Petition, submitted by the Citizens of Brock Township of Main St. E. Beaverton be received; and
    That Dragons Teeth pavement markings be installed on Main Street East; and 
    That a speed limit reduction from 50 km/h to 40 km/h with new signage be installed; and 
    That placement of an LED speed notice sign set to the new speed limit of 40 km/h after the new signage has been installed; and
    That additional signage be placed reading 'Traffic Calming Area'; and
    That staff advise DRPS about the speed reduction and ask for additional enforcement for that area; and 
    That the cost for the speed reduction measures and signage be charged to the Traffic Calming budget.

    CARRIED

12.6
Beaverton Lions Club - Canada Day Event Requests

This item has attachments.  

Communication Number 546/24

  • Resolution:C-2024-116
    Moved byCouncillor Doble
    Seconded byRegional Councillor Jubb

    Be It Resolved That Communication Number 546/24, Beaverton Lions Club Canada Day Request be received; and 
    That Council approve the use of the ice surface at the Foster Hewitt Memorial Community Centre for the pancake breakfast on July 1, 2024; and
    That Council has no objection to the request for road closures on Main Street, Bay Street, Osborne Street and Simcoe Street for the Canada Day parade, subject to road occupancy permits being obtained through the municipality at no charge and Region of Durham and notification being given to Durham Regional Police, and
    That Staff provide barricades for road closures during the Canada Day Parade held in Beaverton on July 1, 2024 subject to availability; and
    That Council grants permission for the free use of the Beaverton Fairgrounds on July 1, 2024 subject to the receipt of proof of liability insurance for $5,000,000 naming the Township of Brock as additional insured, and that no other events have been scheduled at this location on this date; and
    That the fireworks display beginning at dusk be approved, subject to obtaining a fireworks permit through the Clerks Department; and
    That the Beaverton Lions Club works with staff to provide all required documentation for the use of amusement rides (midway), including inflatable devices (bouncy castles); and
    That Staff provide additional garbage receptacles and bags, barriers for the gates, and picnic tables to the Beaverton Fairgrounds on July 1, 2024 subject to availability; and
    That Council respectfully deny the request for additional portable toilets for the event and that the rental and arrangement of additional portable toilets are to be the responsibility of the Beaverton Lions Club.

    CARRIED

13.
Notice of Motions

  

None.

14.
By-Laws

  
  • Resolution:C-2024-117
    Moved byCouncillor Campbell
    Seconded byCouncillor Canavan

    Be it Resolved That By-laws 3266-2024 and 3267-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

15.
Closed Session

  

None.

16.
Rise from Closed Session

  

17.
Other Business

  

17.1
Ontario Good Roads Conference Report - Ward 1 Councillor Frank

This item has attachments.  
  • Resolution:C-2024-118
    Moved byCouncillor Doble
    Seconded byCouncillor Pettingill

    Be it Resolved That the Ontario Good Roads Conference Report as submitted by Councillor Frank be received.

    CARRIED

18.
Regional Councillor Update

  
  • Beaverton Bridge Closure: the Province approved funding of 16.6 million dollars for a temporary and permanent bridge on Main Street, Beaverton, as well as transfer of ownership
    • Regional Council will discuss the matter at their meeting on May 29, 2024, and propose to declare the bridge closure an emergency thereby providing different procurement options. Staff recommend sole sourcing for the temporary bridge with hopes to commence construction summer 2024.
    • appreciation is extended to all parties that have advocated for this remediation

19.
Public Questions and Clarification

  

There were no public questions for clarification.

20.
Confirmation By-law

This item has attachments.  

By-law Number 3265-2024 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on May 27, 2024.

  • Resolution:C-2024-119
    Moved byCouncillor Doble
    Seconded byCouncillor Canavan

    BE IT RESOLVED THAT By-law Number 3265-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on May 27, 2024 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

    CARRIED

21.
Adjournment

  
  • Resolution:C-2024-120
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be it Resolved That the Council meeting adjourn at 8:28 p.m.

    CARRIED
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