The Corporation of the Township of Brock
Council Revised Agenda

Monday, February 10, 2025 at 10:00 A.m. - 11:00 A.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Call to Order & Moment of Silence - 10:00 a.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Disclosure of Pecuniary Interest and Nature Thereof

4.

Community Announcements

5.

Public Meeting

6.

Presentations

7.

Delegations / Petitions

7.1

North Durham Social Development Council

Nathan Gardner, North Durham Social Development Council
Attending in-person

• Recommendation:

  Be it Resolved That the presentation by Nathan Gardner of North Durham Social Development Council with respect to the North Durham Social Development Council be received.

7.2

Encroachment Request - 0 King Street, Sunderland

Michael Smith, RPP
Michael Smith Planning Consultants
Communication Number 93/25
Attending In-person

• Recommendation:

  Be it Resolved That the presentation by Michael Smith of Michael Smith Planning with respect to Encroachment Request - 0 King Street, Sunderland be received; and
  That Council respectfully deny an encroachment request for 0 King Street, Sunderland; 

  Or

  That Council refer the request to staff for a report.

7.3

Potential Sale of Unopened Laneway - Sunderland

Michael Smith, RPP
Michael Smith Planning Consultants
Related to item 9.7.1 Report 2024-GG-040, Sale of Unopened Laneway - Sunderland
Attending in-person 

• Recommendation:

  Be it Resolved That the presentation by Michael Smith of Michael Smith Planning with respect to Potential Sale of Unopened Laneway - Sunderland be received.

8.

Adoption of Minutes of Previous Meetings

• Recommendation:

  Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 8.1:

  • Council - January 27, 2025

8.1

Minutes of previous Council Meetings

8.1.1

Council - January 27, 2025

9.

Sub-Committees (Reports)

9.1

Finance Committee (Chair - Mayor Schummer)

9.1.1

Report 2025-FI-003, Financial Disclosure Requirements – Ontario Regulation 284/09

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2025-FI-003, Financial Disclosure Requirement - Ontario Regulation 284/09  be received.

9.1.2

Report 2025-FI-007, 2024 Council Remuneration and Expense Report

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2025-FI-007, 2024 Council Remuneration and Expense Report be received. 

9.1.3

Report 2025-FI-005, Summary of Investments as of December 31, 2024

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2025-FI-005, Summary of Investments as of December 31, 2024 be received.

9.2

Operations Committee (Chair - Councillor Pettingill)

9.3

Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

9.3.1

Report 2025-PRF-003, Ice Extension Request - Foster Hewitt Memorial Community Centre for the 2024/2025 Season

Director of Parks, Recreation and Facilities

• Recommendation:

  Be It Resolved That Report 2025-PRF-003, Ice Extension Request - Foster Hewitt Memorial Community Centre for the 2024/2025 Season be received; and
  That Council receives correspondence 63/25 from Brock Minor Hockey Association; and
  That Council approve the request for continuation of ice for the 2024/2025 ice season at the Foster Hewitt Memorial Community Centre up to May 11, 2025; and
  That Parks and Recreation staff to continue to maintain the ice at the Foster Hewitt Memorial Community Centre through to May 11, 2025 and to work with all user groups for ice scheduling to provide the highest frequency of ice usage during this extended time including advertising of available ice times for users outside of Brock Township; and
  That staff continue to work with all user groups to see if alternatives can be found to allow for better coordination between user groups and events.

9.3.2

Report 2025-PRF-002, Foster Hewitt Memorial Community Centre Auditorium Tender Results

Director of Parks, Recreation and Facilities

• Recommendation:

  Be it Resolved That Report 2025-PRF-002,Foster Hewitt Memorial Community Centre Auditorium Tender Results, be received; and

  That Council receives correspondence 103/25 from the Beaverton Lions Club; and

  That Council approve the re-allocation of approximately $21,800 from the Foster Hewitt Maintenance and Beaverton Arena Lighting capital projects, previously approved in 2020 and 2022, to the Foster Hewitt Memorial Community Centre auditorium project; and

  That Council direct staff to work with the Beaverton Lions Club to select the appliances and to proceed with purchasing the specified appliances as soon as possible to ensure that the appliance pricing does not increase; and

  That Council direct staff to have a plaque created and installed upon completion recognizing the partnership with the Beaverton Lions Club and the Township of Brock for the renovation of the kitchen and bar area of the auditorium; and

  That Council gratefully accepts the additional contribution of $5,000 from the Beaverton Lions Club and allows the Beaverton Lions Club to make up any meetings that were not held due to the construction at no cost; and

  That Council respectfully denies the request for 2 additional free use events per year to the end of the current agreement as requested;  

  That staff continue to investigate options for improved WIFI capabilities within the Foster Hewitt Memorial Community Centre and to bring forward a report to Council in regards to this component of this agreement as soon as practicable; and

  That Council approve the additional funding required to complete the project as designed in the amount of approximately $7,659, be funded from the Beaverton Arena reserve, taking into consideration the additional contribution from the Beaverton Lions, and

  That Council award the contract to the lowest bidder Mazand Rah Borna Canada Inc., and authorize the Mayor and Clerk to enter into an agreement; and

  That Council direct staff to arrange for this work to be initiated at a time mutually agreed to with the Lions Club and the Township staff.

9.3.3

Report 2025-CO-001, Divestiture of Wilfrid Hall

CAO

• Recommendation:

  Whereas the Township of Brock has legislated responsibilities with respect to Capital Asset Management Planning; and

  Whereas the Township of Brock received and adopted the Core Services Review (2023) and the Parks, Recreation and Culture Master Plan (2023), where both documents recommended the divestiture of assets; and

  Whereas Wilfrid Town Hall generates a minimal amount of rental revenue, runs an operating deficit and has limited reserves for capital repairs or upgrades; now, therefore

  Be It Resolved That Report 2025-CO-001, Wilfrid Hall be received; and

  That Council approves the sale of Wilfrid Hall and declares the land and building (Wilfrid Hall) as surplus; and

  That Council authorizes that Mayor and Clerk to execute all required documents necessary to complete the transactions in selling Wilfrid Hall.

9.4

Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

9.5

Protective Services Committee (Chair - Councillor Frank)

9.5.1

Report 2025-PS-001, Fire Department 2024 Stats

Fire Chief

• Recommendation:

  Be It Resolved That Report-2025-PS-001, Fire Department 2024 Stats be received.

9.6

Development Services Committee (Chair - Councillor Doble)

9.7

General Government Committee (Chair - Regional Councillor Jubb)

9.7.1

Report 2024-GG-040, Sale of Unopened Laneway - Sunderland

Deputy CAO/Clerk

• Recommendation:

  Be It Resolved That Report Number 2024-GG-040 Sale of Unopened Laneway - Sunderland, be received; and
  That Council declare the Unopened Laneway -Sunderland as surplus and direct staff to prepare a “Stop-Up and Close” By-law to be presented on the February 24, 2025 agenda; and
  That Council approve the following split and sale of the Unopened Laneway, as shown on Schedule “1” attached and described as follows:

  • Part 1 to be conveyed to 5 Albert Street, Lot D, Plan 79, PIN # 72004-0250, owned by Trustee of King Edward Masonic Lodge No. 464, to clear any encroachment issues.
  • Part 2 “South L” to be sold and conveyed directly to Gary Bertram, owner of the commercial garage, legal description of Part Lot 29, Plan 26, PIN No. 720040245. The price to be established by the Township at fair market value as outlined in the Closed Session Report No. 2024-GG-023 “Establishment of Land Purchase Price”.
  • Part 3 “North L” to be sold by means of a Public Sealed Tender. The minimum starting bid to be established by the Township at fair market value as outlined in the Closed Session Report No. 2024-GG-023 “Establishment of Land Purchase Price”; and

    That Council authorize staff to proceed with the services of an Ontario Land Surveyor, to survey the unopened laneway; and

    That Council authorize the Mayor and Clerk to execute all required documents necessary to complete the transactions in selling the unopened laneway – Sunderland.

9.8

Climate Committee (Chair - Councillor Pettingill)

10.

Correspondence

10.1

North Durham Labour Force Study

Glen Macfarlane, Rural Economic Development Specialist;
Lori Talling, Acting Manager, Agriculture & Rural Economic Development
Durham Region
Communication Number 71/25

• Recommendation:

  Be It Resolved That Communication Number 71/25, North Durham Labour Force Study, submitted by Community Growth and Economic Development - Durham Region be received. 

10.2

Beaverton Barrel Racing Club 2025 Dates Request

Mindy Brophy, Beaverton Barrel Racing Club
Communication Number 52/25

• Recommendation:

  Be It Resolved That Communication Number 52/25, submitted by Mindy Brophy on behalf of the Beaverton Barrel Racing Club with respect to free use of the ring at the Beaverton Fairgrounds for Barrel Racing Events on May 25, June 22, July 1 (at the request of the Beaverton Lions Club Canada Day Event), July 27, August 24 and September 7, 2024 be received; and
  That Council approve the free use of the Beaverton Fairgrounds, provided there are no other events booked on those dates; and
  That approval is subject to proof of insurance in the amount of $2,000,000 naming the Township of Brock as additional insured is provided to staff; and
  That Council approves the use of free hydro on those dates; and
  That the Mayor and Clerk be authorized to enter into an agreement with the Beaverton Barrel Racing Club for use of the ring at the fairgrounds.

10.3

Proposal to Purchase Unopened Laneway - Sunderland

Gary Bertram 
Communication Number 104/25
In Relation to Report 2024-GG-040, Sale of Unopened Laneway - Sunderland

• Recommendation:

  Be It Resolved That Communication Number 104/25, Proposal to Purchase Unopened Laneway - Sunderland, submitted by Gary Bertram be received.

10.4

Proposal to Purchase Unopened Laneway - Sunderland

Ellen Bertram
Communication Number 105/25
In Relation to Report 2024-GG-040, Sale of Unopened Laneway - Sunderland

• Recommendation:

  Be It Resolved That Communication Number 105/25, Proposal to Purchase Unopened Laneway - Sunderland, submitted by Ellen Bertram be received. 

11.

Notice of Motions

12.

By-Laws

13.

Closed Session

• Recommendation:

  Be it Resolved That Council proceed into a Closed Meeting at ____ a.m. p.m.. to discuss the following matters:

  • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act
  • educating or training members of the council, local board or committee pursuant to Section 239 (3.1) of the Municipal Act

13.1

Advisory Committee Update 

13.2

Council and Staff Roles and Responsibilities

14.

Rise from Closed Session

• Recommendation:

  Be it Resolved That Council rise & report from Closed Meeting of Council at TIME a.m p.m.; and,

  That Council endorse all direction provided to staff, at the Closed Meeting of Council held on February 10, 2025.

15.

Other Business

16.

Regional Councillor Update

17.

Public Questions and Clarification

18.

Confirmation By-law

By-law Number 3323-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 10, 2025.

• Recommendation:

  Be it Resolved That By-law Number 3323-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 10, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

19.

Adjournment

• Recommendation:

  Be it Resolved That the meeting of Council adjourn at TIME a.m. p.m.