The Corporation of the Township of Brock

Council Minutes

Session 8
-
Virtual Meeting
Members Present:
  • Mayor John Grant
  • Regional Councillor Smith
  • Ward 1 Councillor Michael Jubb
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Walter Schummer
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Fire Chief Rick Harrison
  • Director of Public Works Paul Lagrandeur
  • Chief Building Official Richard Ferguson
  • Interim Director of Finance/Treasurer Sheila Strain
  • Interim Manager of IT / Deputy Fire R. Wayne Ward
  • Clerk's Assistant/Receptionist Stefanie Stickwood
  • Planner Debbie Vandenakker

1.

Mayor Grant called the electronic meeting to order at 4:00 p.m., confirmed a quorum was present via electronic participation, and advised that the public session would commence at 5:00 p.m.

Councillor Jubb joined the Closed Meeting session in progress, at 4:21 p.m.

Ward 1 Councillor Michael Jubb joined the meeting at 4:30 PM.

3.

Staff left the meeting at 4:02 p.m. with the exception of the Clerk/Deputy CAO and the Interim Director of Finance.

  • Resolution:1-8
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 4:02 p.m. to discuss the following matters:

    • to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act with respect to the Township of Brock Pay Equity Review. 
    • to discuss labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act with respect to the new Federal Statutory Holiday, National Day for Truth and Reconciliation 
    CARRIED

3.1
Pay Equity Review
 

3.2
New Federal Statutory Holiday, National Day for Truth and Reconciliation
 

4.

  • Resolution:2-8
    Moved byRegional Councillor Smith
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT the Council Closed Meeting session be recessed at 5:05 p.m. and reconvened following the public session.

    CARRIED

Mayor Grant called the public session to order at 5:13 p.m. and requested a moment of silence. 

Mayor Grant read the acknowledgement of the traditional treaty lands.

7.

See Agenda item number 16 later in the meeting.

8.

Ms. Rika Law and Ms. Natasha Lee, R.V. Anderson Associates Limited, advised that this delegation is subsequent to their presentation to Council in May 2019.

Ms. Law provided the presentation which included:

Project background

  • the study area
  • existing Sunderland municipal water system
  • timeline of changes to the water supply system
  • EA objectives
  • long upgrades required for the water supply system

Project status

  • preliminary list of water supply and storage alternatives
  • summary of groundwater exploration study
  • evaluation criteria for assessing shortlisted alternatives
  • preferred alternative & staging for water supply
  • preferred alternative & staging for water storage

Class EA Schedule

  • virtual Public Information Centre #2 (PIC) - September 2021
  • virtual PIC #2 submission of comments - October 2021
  • publication of Notice of Study Completion and Phase 1 &2 ESR Report for 30 day public review - December 2021
  • MCEA Completion - January 2022

Council discussed and deliberated the information provided by the presenters and provided the following enquiries:

  • cost to convey water supply from Beaverton to Sunderland
  • aquifer source for the proposed new wells
  • wastewater EA timeline
  • property ownership for the location of the new stand pipe

Ms. Law and Ms. Lee advised that conveying water from Beaverton would cost in excess of one million dollars, all new wells located east of the existing well would draw from the same aquifer at a different depth, the completion date of the wastewater EA is unknown, and the preferred solution for new stand pipe is located on municipal property.

  • Resolution:3-8
    Moved byCouncillor Jubb
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Council break for a recess at 5:50 p.m. and reconvene at 6:00 p.m.

    CARRIED

9.

None

10.

Mayor Grant reconvened the meeting at 6:00 p.m.

  • Resolution:4-8
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT Council adopt the following minutes:

    • 7th Meeting of Council - July 19, 2021
    • 7th Meeting of Council - Closed Session - July 19, 2021
    • 15th Meeting of Special Council - August 11, 2021
    • 15th Meeting of Special Council - Closed Session - August 11, 2021
    • Beaverton Harbour Advisory Committee Minutes - June 2, 2021
    CARRIED

10.2

  • Resolution:5-8
    Moved byCouncillor Schummer
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT Council receive Report 2021-CO-41 for information; and

    THAT staff be authorized to enter into a service agreement for an Information Technology Strategic Review and Plan to be completed by The Perry Group for the amount up to $75,000.00 as provided through the Provincial Funding.

    CARRIED

Stacey Jibb, Manager, Agriculture & Rural Economic Development - Region of Durham

  • Resolution:6-8
    Moved byRegional Councillor Smith
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Council receive Report 2021-CO-042, Brock Business Survey Program for information.

    CARRIED
  • Resolution:7-8
    Moved byCouncillor Schummer
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Council approve the attached Pre-Development Agreement between Beaverton Common Inc. and the Corporation of the Township of Brock, and By-law 3069-2021 authorizing the execution of the Agreement, that permits the cutting of trees on lands located on Part Lot 11, Concession 5 in the Township of Brock in advance of a Site Plan Agreement.

    CARRIED
  • Resolution:8-8
    Moved byCouncillor Jubb
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Council receive report 2021-CO-44, King Street Sidewalk and,
    THAT Council approve the addition of 250 metres of work at a cost of $180.00 per metre plus two tactile surface indicators totaling $45,600.00.

    CARRIED

*Note Report deferred from the June 14, 2021 Committee of the Whole Meeting. Updated plan attached. 

  • Resolution:9-8
    Moved byCouncillor Campbell
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT Report 2021-CO-17 Township of Brock Emergency Plan be received for information and,
    THAT the Township of Brock Emergency Plan be adopted by Council. 

    CARRIED

10.3

Durham Region Cycling Coalition
Communication No. 1035/21

  • Resolution:10-8
    Moved byCouncillor Schummer
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT the correspondence from the Durham Region Cycling Coalition dated July 14, 2021, entitled "Federal Government Active Transportation Survey" be received. 

    CARRIED

Robyn McKibbon
Communication No. 1046/12

  • Resolution:11-8
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT the correspondence from Robyn McKibbon dated July 13, 2021 entitled "National Hunger Action Month" be received and,

    THAT the month of September 2021 be proclaimed as National Hunger Action Month. 

    CARRIED

Durham Region Works Department, Traffic Operations Centre
Communication No. 1051/21

  • Resolution:12-8
    Moved byCouncillor Doble
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT the correspondence from the Durham Region Works Department, Traffic Operations Centre, dated July 15, 2021, entitled "Request to Designate Community Safety Zones on Osborne Street and Mara Road and Request for Controlled Pedestrian Crossing on Simcoe Street at Osborne Street" be received for information.

    CARRIED

Communication No. 1075/21

  • Resolution:13-8
    Moved byCouncillor Pettingill
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT correspondence received from Candance Ramshaw, dated July 16, 2021, entitled " BEAC resignation" be received and,
    THAT a letter of thanks be provided to Candance Ramshaw for her contributions to the Brock Environmental Advisory Committee. 

    CARRIED

Elaine Baxter-Trahair, Chief Administrative Officer, Durham Region
Communication No. 1123/21

  • Resolution:14-8
    Moved byRegional Councillor Smith
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT the correspondence from Elaine Baxter-Trahair, Chief Administrative Officer for the Region of Durham, dated August 11, 2021 entitled " Request for Resolution related to 311 calls using the Township of Brock Telephone Exchange" be received and,

    THAT the Council of the Corporation of the Township of Brock agree that there shall be no objection to the routing of 311 dialed calls originating from the overlap that exists between the Township of Brock and the geographical area of the Regional Municipal of Durham, on an understanding that where callers (customers, residents, and businesses) of the Region of Durham dial 311 erroneously from within these exchanges, they will be given an option of being transferred to the contact centre of the municipality, town of county in which they reside. 

    CARRIED

Karen Chiesa & Joff Elliot
Communication 1126/21

  • Resolution:15-8
    Moved byCouncillor Pettingill
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT the correspondence from Karen Chiesa & Joff Elliot regarding the purchase of Peter Street and Property Access Concerns be received and directed to staff.

    CARRIED

Interoffice Memorandum Communication No. 1128/21

  • Resolution:16-8
    Moved byCouncillor Jubb
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT the the Memorandum received from Paul Lagrandeur, Director of Public Works, dated August 23, 2021, regarding a Request to Upgrade Unopened Road Allowance - Communication No. 1074/21 from Manny Marcos, 2659121 Ontario Inc. be received and 
    THAT the request be approved subject to the following conditions:

    • The applicant will be required to provide a design for the proposed upgrade which must be completed by an engineer in accordance with our Design Criteria.  The applicant, in conjunction with the approved engineered design will be responsible to arrange all matters pertaining to the construction.
    • The engineer will be responsible to monitor the ongoing construction and sign off that all work completed has been done to municipal standards. This shall include meeting our design criteria requirements and incorporating a cul-de-sac at the end of the dead-end road in order to accommodate the local school boards for bus purposes.
    • All costs incurred in this process shall be the responsibility of the applicant.  They may include, but are not limited to, all applicable engineering fees, design, construction and inspection fees.
    • A letter of credit (amount to be determined), shall be provided to the municipality by the applicant and held until such time as the maintenance period has expired.
    • Upon expiry of the maintenance period, the municipality will assume the road, including all maintenance.
    CARRIED

Communication No. 1131/21

  • Resolution:17-8
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Smith

    BE IT RESOLVED THAT the Memorandum from Fernando Lamanna, Clerk/Deputy CAO dated August 23, 2021 regarding the Remaining 2021 Council & Committee Meeting Schedule be received and,
    THAT Council affirm the continuation of electronic meetings for the balance of the year. 

    CARRIED

10.4

  • Resolution:18-8
    Moved byRegional Councillor Smith
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT By-laws 3068-2021- and By-law 3069-2021 be taken as read, enacted and signed by the Mayor and Municipal Clerk. 

    CARRIED

A By-law to authorize the Corporation of the Township of Brock to enter into a Grading and Pre-Servicing Agreement with Beaverton Lake Homes Inc. & Beaverton Lakes Homes (II) Inc,; and first Source Financial Management Inc regard Part of Lot 14 and 15, Concession 5 Brock. 

Being a By-law to authorize the Corporation of the Township of Brock to enter into a pre-development agreement with Beaverton Common Inc. regarding Part of Lot 11, Concession 5, Thorah, Brock Township

11.

None

12.

12.1

  • Resolution:19-8
    Moved byCouncillor Pettingill
    Seconded byCouncillor Jubb

    WHEREAS noise complaints in Brock Township have doubled in volume, and citizens have the right to a peaceful existence.

    BE IT THEREFORE RESOLVED THAT Council direct bylaw staff to report back on the noise bylaw with respect to the following items:

    -   increasing the fine to $500 with the fine doubling with every reoccurrence within one year.

    -   costing for noise measuring equipment and training including phone apps.

    -   the inclusion of decibel levels.

    CARRIED

12.2

  • Resolution:20-8
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    WHEREAS Local Enhancement and Appreciation of Forests (LEAF) is a non-profit organization that has been working with many municipalities since 2006, working with residents, to plant and teach people about trees and get them excited about the urban forest; and,

    WHEREAS The LEAF Backyard Tree Planting Program offers municipalities and residents an affordable turn-key program for obtaining new trees and shrubs for residential properties; and,

    WHEREAS LEAF works directly with the homeowner to evaluate site conditions such as available space, light, and soil, to ensure the establishment of large-growing native trees whose dense canopies can provide maximum environmental, economical and social benefits; and,

    WHEREAS the Region of Durham, City of Oshawa, Town of Whitby, Town of Ajax, and the City of Pickering, are currently in an agreement with LEAF until June 30, 2025; and,

    WHEREAS the LEAF Backyard Tree Planting Program planted 283 trees and 189 shrubs within the first year in the participating municipalities within Durham Region; and,

    WHEREAS Durham Region has agreed to match 50% of the program costs for those participating municipalities.

    BE IT THEREFORE RESOLVED THAT Council consider becoming a participating municipality in the LEAF Backyard Tree Planting Program starting in 2022; and,

    THAT Council direct staff to include in the 2022 Budget Deliberations, a new capital funding request in the amount of $8,000 annually until June 30, 2025.

    CARRIED

13.

Council members identified recent community events that they attended and upcoming community events.

14.

14.1

  • Resolution:21-8
    Moved byRegional Councillor Smith
    Seconded byCouncillor Pettingill

    WHEREAS the Township of Brock supports the position that scientific evidence supports the conclusion that human activities are greatly altering the conditions for life on earth; and,

    WHEREAS climate change is a well documented issue that poses risks to the environmental, economic and the social well-being of communities across the world; and,

    WHEREAS there is an urgent need for transformative action to reduce Green House Gas (GHG) emissions to limit global warming and avoid catastrophic climate change, which is leading to increased heat, drought, insect outbreaks, wildfires, flooding, extreme weather events and declining water supplies; and,

    WHEREAS efforts across many levels of government and industry have yet to achieve the speed and scale necessary to achieve the targets of the Paris Agreement to limit global average temperature increase to well below 2 degrees Celsius; and,

    WHEREAS climate change will impact human health due to extreme weather, temperature, and vector-borne diseases; and,

    WHEREAS the health impacts on those most susceptible or vulnerable will be greatly increased such as children, seniors, those experiencing economic or social barriers such as isolation and those with disabilities or both; and,

    WHEREAS the options for reducing GHG provides opportunities to improve human and ecological health, social inequity, and economic diversity; and,

    WHEREAS the Township of Brock participated in the Region led development of the community climate action plan along with other municipalities within Durham Region to guide the transition to a low carbon, climate resilient Region while realizing significant economic benefits including household cost savings and job creation; and,

    WHEREAS Brock Township can join the over 500 Canadian municipalities who have declared a climate emergency and are implementing programs to reduce their community’s contributions to global carbon emissions.

    BE IT THEREFORE RESOLVED THAT the Township of Brock officially declare a climate emergency for the purpose of naming and deepening our commitment to the protection of our economy, ecosystems, and communities from the impacts of climate change; and,

    THAT the Township of Brock officially declare a climate emergency for the purpose of expressing our commitment to reduce GHG emissions across the whole Township, both within the Township’s control and those who consider Brock to be their community; and,

    THAT projects that will help achieve GHG reductions be considered a priority during budget discussions; and,

    THAT the Township makes sustainability and climate action a strategic lens through which we view and evaluate all Brock decisions through such activities as the creation of the new strategic plan for the incoming Council in 2022; and,

    That sustainability and climate action be considered as part of the definition of a “healthy community” and form a fundamental premise for policy directions in the updated Official Plan review study process currently taking place; and,

    THAT staff ensure the Township of Brock, Scugog and Uxbridge Integrated Community Sustainability Plan is utilized as a platform for public engagement and community collaboration to respond to this emergency and if possible that the plan be refreshed; and,

    THAT meaningful climate action build on the support of the community and in respect of Indigenous Peoples’ human rights and that Traditional Ecological Knowledge be applied where possible; and,

    THAT the Township continues to demonstrate leadership and commitment to economic, social and environmental sustainability.

    CARRIED

15.

None

 

Staff left the meeting with the exception of the Clerk/Deputy CAO and the Interim Director of Finance.

  • Resolution:22-8
    Moved byCouncillor Campbell
    Seconded byCouncillor Jubb

    BE IT RESOLVED THAT Council recess the public session at 7:09 p.m. and reconvene the Closed Meeting of Council.

    CARRIED

16.

The Deputy Clerk and Clerk's Assistant rejoined the public session at 7:33 p.m.

  • Resolution:23-8
    Moved byCouncillor Campbell
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT Council rise & report from Closed Meeting of Municipal Council at 7:34 p.m.; and,

    THAT Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on August 23, 2021.

    CARRIED

17.

By-law Number 3070-2021 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 23, 2021. 

  • Resolution:24-8
    Moved byRegional Councillor Smith
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT By-law Number 3070-2021, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 23, 2021, be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO. 

    CARRIED

18.

  • Resolution:25-8
    Moved byCouncillor Campbell
    Seconded byCouncillor Schummer

    BE IT RESOLVED THAT the meeting of Council adjourn at this time (7:36 p.m.)

    CARRIED
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