The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, April 08, 2024 at 10:00 A.m. - 12:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Meeting Details

    
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2.

Call to Order & Moment of Silence - 3:00 p.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentation(s)

6.

Delegation(s) / Petition(s)

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2024-FI-010, 2023 Annual Report on Building Fees and Costs

Director of Finance/Treasurer

• Recommendation:

  Be it Resolved That Report 2024-FI-010, 2023 Annual Report on Building Fees and Costs be received; and
  That Council approve the transfer of $120,135.00 from the Building Reserve Fund for 2023.

7.1.2

Report 2024-FI-008, Investment Policy Updated and Summary of Investments as of December 2023

Director of Finance/Treasurer 

• Recommendation:

  Be It Resolved That Report 2024-FI-008, Investment Policy Update and Summary of Investments as of December 2023 be received; and
  That Council approve the new Municipal Investment Policy (Appendix A, attached).

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Report 2024-OP-003, Tender B2024-PW-04 Half Ton Truck

Director of Public Works

• Recommendation:

  Be It Resolved That Report 2024-OP-003, Tender B2024-PW-04-Half Ton Truck be received; and
  That staff be authorized to proceed with the recommendation of awarding the tender to Finch Chevrolet, London in the amount of $55,701.50 plus HST, and
  That the entire purchase of $55,701.50 (plus non refundable HST) be withdrawn from the Capital Reserve Funds-Work Equipment replacement.

7.2.2

Report 2024-OP-002, Tender B2024-PW-03 Three Quarter ton truck

Director of Public Works

• Recommendation:

  Be It Resolved That Report 2024-OP-002, Tender B2024-PW-03 Three quarter ton truck be received; and
  That staff be authorized to proceed with the recommendation of awarding the tender to Finch Chevrolet, London in the amount of $69,246.50 plus HST; and
  That the entire purchase of $69,246.50 (plus non refundable HST) be withdrawn from the Capital Fleet Reserve Fund.

7.2.3

Report 2024-OP-004, Tender B2023-PW-024 One Ton Truck

Director of Public Works

• Recommendation:

  Be It Resolved That Report 2024-OP-004, Tender B2023-PW-024-One Ton Truck be received; and
  That staff be authorized to proceed with the recommendation of awarding the tender to Fraiser Auto Group in the amount of $91,472.78 plus HST; and
  That the entire purchase of $91,472.78 (plus non refundable HST) be withdrawn from the Capital Reserve Funds – Works equipment replacement.

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Memorandum 2024-PRF-004, Annual Review of the Commemorative Donation Program 

Deputy Clerk and Manager of Parks, Facilities, Recreation and IT

• Recommendation:

  Be It Resolved That Memorandum 2024-PRF-004, Annual Review of the Commemorative Donation program be received; and
  That Council approve the suggested price changes for 2024; and 
  That Council direct staff to annually review the Commemorative Donation Program.

7.3.2

Report 2024-PRF-001, Rick MacLeish Memorial Community Centre Auditorium Roof

Manager Parks, Recreation, Facilities and IT

• Recommendation:

  Be It Resolved That Report 2024-PRF-011, Rick MacLeish Memorial Community Centre Auditorium Roof be received; and
  That Council authorize staff to proceed with a Request for Quote for the replacement of the roof membrane and associated items for the Rick MacLeish Memorial Community Centre Auditorium building roof; and
  That the funding for this project be taken from the previously approved Rick MacLeish – Roof Replacement funding, project 21-031.

7.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

7.5

Protection Services Committee (Councillor Canavan - Chair)

7.5.1

Report 2024-PS-003, Fire Department Responses-2024-Q1

Fire Chief

• Recommendation:

  Be It Resolved That Report-2024-PS-003, Fire Department Responses-2024-Q1 be received.

7.6

Development Services Committee (Councillor Doble - Chair)

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Memorandum 2024-GG-006, Civil Ceremonies Update

Clerk's Assistant

• Recommendation:

  Be It Resolved That Memorandum 2024-GG-006, Civil Ceremonies Update be received.

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

9.

Rise from Closed Session

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.