The Corporation of the Township of Brock

Committee of the Whole Minutes

Monday, November 13, 2023 at 10:00 A.m. - 12:00 P.m.

Virtual Meeting

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO, Ingrid Svelnis
• Clerk/Deputy CAO Fernando Lamanna
• Acting Deputy Clerk Stefanie Stickwood
• Clerk's Assistant Deena Hunt
• Director of Finance/Treasurer Trena DeBruijn
• Director of Public Works Paul Lagrandeur
• Manager Facilities and IT, R. Wayne Ward
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison

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1.

Livestream Link (Agenda only)

2.

Call to Order & Moment of Silence - 10:00 a.m.

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Technical difficulties with the livestream prevented the first six agenda items from being recorded.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

None.

5.

Delegations / Petitions

None.

• Resolution: COW-2023-210
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Committee of the Whole break for a recess at 10:10 a.m. to allow staff time to resolve livestream technical issues.

  CARRIED
• Resolution: COW-2023-211
  Moved by Councillor Doble

  BE IT RESOLVED THAT the agenda be amended to bring forward the Closed Session at 10:40 a.m.

  CARRIED

6.

Closed Session

• Resolution: COW-2023-212
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at 10:47 a.m. to discuss the following matters:

  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act 
  CARRIED

6.1

Municipal Leases

7.

Rise from Closed Session

The meeting livestream feed resumed at 12:22 p.m.

• Resolution: COW-2023-213
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at 12:22 p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on November 13, 2023.

  CARRIED
• Resolution: COW-2023-214
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Committee of the Whole break for a recess at 12:25 p.m.

  CARRIED

8.

Sub-Committees

Mayor Schummer reconvened the meeting at 1:00 p.m. and a quorum was present.

8.1

Finance Committee (Mayor Schummer - Chair)

There was no correspondence for consideration.

8.2

Operations Committee (Councillor Pettingill - Chair)

There was no correspondence for consideration.

8.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

8.3.1

Report 2023-PRF-025, Outdoor Movies

Recreation and Leisure Coordinator

• Resolution: COW-2023-215
  Moved by Councillor Doble

  BE IT RESOLVED that Report 2023-PRF-025, Outdoor Movies be received for information; and
  THAT Council advise staff that they would like to see two movies, per town, added to the 2024 season.

  CARRIED

8.3.2

Report 2023-PRF-026, Camp 2023 Summary

Recreation and Leisure Coordinator

• Resolution: COW-2023-216
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Report 2023-PRF-026, Camp 2023 Summary be received for information; and
  THAT Council advise staff that destination trips for camp season 2024 is preferred; and
  THAT staff be directed to include camp trip destinations in the 2024 budget; and
  THAT staff be directed to include costs related to camp subsidies in the 2024 budget.

  CARRIED

8.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

There was no correspondence for consideration.

8.5

Protection Services Committee (Councillor Canavan - Chair)

There was no correspondence for consideration.

8.6

Development Services Committee (Councillor Doble - Chair)

8.6.1

Report 2023-DS-017, Downtown Community Improvement Plan Review

Director of Development Services

• Resolution: COW-2023-217
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT Report 2023-DS-017, Downtown Community Improvement Plan Review, be received for information.

  CARRIED

8.7

General Government Committee (Regional Councillor Jubb - Chair)

8.7.1

Report 2023-GG-025, Division Fence Appointing Costs By-Law

Clerk's Assistant

• Resolution: COW-2023-218
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Report 2023-GG-025, Division Fence Appointing Cost By-law be received; and
  THAT Council direct staff to present the proposed Division Fence Appointing Cost By-law No. 3210-2023, at the next regular council meeting for adoption; and
  THAT Council direct staff to post the proposed By-laws on the Township’s website for public feedback and advertise these materials through the website and social media.

   

  CARRIED

8.7.2

Report 2023-GG-029, 2024 Meeting Schedule

Clerk's Assistant

• Resolution: COW-2023-219
  Moved by Councillor Frank

  BE IT RESOLVED THAT Report 2023-GG-029, 2024 Meeting Schedule be received; and
  THAT the 2024 Meeting Schedule of Council be revised by staff and forwarded to the November 27 meeting.

  CARRIED

8.7.3

Report 2023-GG-027, Procedural By-law Amendments

Acting Deputy Clerk 

• Resolution: COW-2023-220
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT Report 2023-GG-027, Procedural By-Law Amendments be received; and
  THAT Council approve the implementation of Vote Manager through eScribe; and
  THAT Council direct Staff to present the procedural by-law amendment at the Council meeting on November 27, 2023, including the approval of Appendix 1, Electronic Participation Policy

  CARRIED

8.8

Climate Committee (Councillor Pettingill - Chair)

8.8.1

Report 2023-CLIM-001, Climate Change Workplan Update & Review

Municipal Clerk/Deputy CAO

• Resolution: COW-2023-221
  Moved by Councillor Campbell

  BE IT RESOLVED THAT Report 2023-CLIM-001, Climate Change Workplan Update and Review be received for information.

  CARRIED

9.

Presentations

9.1

Utilizing the Triage Tool - Performance Concepts, Core Services Review

Todd MacDonald, Performance Concepts, provided a review of two Brock capital examples, prepared by staff, using the triage tool:

• Communication Coordinator
• 3/4 ton Crew Cab Truck

Todd MacDonald advised that staff responded to questions within the triage tool on the following points:

• is the service discretionary
• aligned with Council priorities
• benefits generated
• data profile (units of service delivered, etc.)
• service delivery resources
• fiscal profile
• service delivery impacts/results
• risk consideration
• next step actions

Regional Councillor Jubb left the meeting at 2:30 p.m.

Councillor Frank left the meeting at 3:05 p.m.

10.

Other Business

None.

11.

Public Questions and Clarification

There were no public questions for clarification.

12.

Adjournment

• Resolution: COW-2023-222
  Moved by Councillor Doble

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 3:31 p.m.

  CARRIED