The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, November 13, 2023 at 10:00 A.m. - 12:00 P.m.

Virtual Meeting

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1.

Livestream Link

https://video.isilive.ca/brock/live.html

This link will take you directly to the livestream video.

Those wishing to attend the meeting to speak to Council on an item on this published agenda, are asked to contact [e-mail] prior to the start of the meeting and a link to enter the meeting will be provided.

2.

Call to Order & Moment of Silence - 10:00 a.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Delegations / Petitions

6.

Sub-Committees

6.1

Finance Committee (Mayor Schummer - Chair)

6.2

Operations Committee (Councillor Pettingill - Chair)

6.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

6.3.1

Report 2023-PRF-025, Outdoor Movies

Recreation and Leisure Coordinator

• Recommendation:

  BE IT RESOLVED that Report 2023-PRF-025, Outdoor Movies be received for information; and
  THAT Council advise staff if they would like to see more movies added as this would have budget implications for 2024.

6.3.2

Report 2023-PRF-026, Camp 2023 Summary

Recreation and Leisure Coordinator

• Recommendation:

  BE IT RESOLVED THAT Report 2023-PRF-026, Camp 2023 Summary be received for information; and
  THAT Council advise staff if destination trips for camp season 2024 is preferred; and

  THAT staff be directed to include camp trip destinations in the 2024 budget; and

  THAT staff be directed to include costs related to camp subsidies in the 2024 budget.

6.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

6.5

Protection Services Committee (Councillor Canavan - Chair)

6.6

Development Services Committee (Councillor Doble - Chair)

6.6.1

Report 2023-DS-017, Downtown Community Improvement Plan Review

Director of Development Services

• Recommendation:

  BE IT RESOLVED THAT Report 2023-DS-017, Downtown Community Improvement Plan Review, be received for information.

6.7

General Government Committee (Regional Councillor Jubb - Chair)

6.7.1

Report 2023-GG-025, Division Fence Appointing Costs By-Law

Clerk's Assistant

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-025, Division Fence Appointing Cost By-law be received; and
  THAT Council direct staff to present the proposed Division Fence Appointing Cost By-law No. 3210-2023, at the next regular council meeting for adoption; and
  THAT Council direct staff to post the proposed By-laws on the Township’s website for public feedback and advertise these materials through the website and social media.

   

6.7.2

Report 2023-GG-029, 2024 Meeting Schedule

Clerk's Assistant

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-029, 2024 Meeting Schedule be received; and
  THAT the 2024 Meeting Schedule of Council as attached in Appendix “1” be adopted; and
  THAT Council delegate to the Clerk the authority to amend the schedule as required in consultation with the Chair and CAO.

6.7.3

Report 2023-GG-027, Procedural By-law Amendments

Acting Deputy Clerk 

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-027, Procedural By-Law Amendments be received; and
  THAT Council approve the implementation of Vote Manager through eScribe; and
  THAT Council direct Staff to present the procedural by-law amendment at the Council meeting on November 27, 2023, including the approval of Appendix 1, Electronic Participation Policy

6.8

Climate Committee (Councillor Pettingill - Chair)

6.8.1

Report 2023-CLIM-001, Climate Change Workplan Update & Review

Municipal Clerk/Deputy CAO

• Recommendation:

  BE IT RESOLVED THAT Report 2023-CLIM-001, Climate Change Workplan Update and Review be received for information.

7.

Presentations

7.1

Utilizing the Triage Tool - 2:00 p.m.

Todd MacDonald, Performance Concepts

8.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at ____ a.m. p.m. to discuss the following matters:

  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act 

8.1

Municipal Leases

9.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on November 13, 2023.

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.