The Corporation of the Township of Brock

Committee of the Whole Minutes

Session 8
-
Virtual Meeting
Members Present:
  • Mayor John Grant
  • Regional Councillor Smith
  • Ward 1 Councillor Michael Jubb
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Walter Schummer
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO, Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Receptionist/Clerk's Assistant Stefanie Stickwood
  • Fire Chief Rick Harrison
  • Interim Manager of IT / Deputy Fire R. Wayne Ward
  • Chief Building Official Richard Ferguson
  • Planner Debbie Vandenakker
  • Manager, Recreation, Parks & Facilities David Tompkins

Mayor Grant called the electronic meeting to order at 10:00 a.m. and confirmed a quorum was present via electronic participation.

2.

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississauga’s and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Staff left the meeting at 10:05 a.m. with the exception of the CAO, Clerk/Deputy CAO, Deputy Clerk, and Clerk's Assistant.

  • Resolution:1-8
    Moved byCouncillor Jubb

    BE IT RESOLVED THAT the Committee proceed into a Closed Meeting of Municipal Council at 10:05 a.m. to discuss the following matters

    • to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239 (2)(e) of the Municipal Act with respect to property encroachments. 
    CARRIED

4.1
Property Encroachments
 

5.

Staff rejoined the meeting at 11:04 a.m.

Ward 2 Councillor Claire Doble joined the meeting at 9:59 AM.
  • Resolution:2-8
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the Committee rise & report from Closed Meeting of Committee of the Whole at 11:04 a.m. and,

    THAT Committee endorse the direction provided to staff to report on matters discussed during the Closed Meeting of Committee of the Whole held on September 13, 2021.

    CARRIED
  • Resolution:3-8
    Moved byRegional Councillor Smith

    THAT Committee of the Whole break for a recess at 11:06 a.m. and resume at 11:16 a.m.

    CARRIED

6.

None.

7.

Mayor Grant reconvened the meeting at 11:17 a.m. with the same members of Committee and staff in attendance.

Ms. Wendy Beales, Supervisor, Family Services Durham, provided a presentation entitled Re-opening: What can we expect and how do we respond from a mental health perspective?

Ms. Beales reviewed the impact on personal wellbeing due to the COVID-19 pandemic and provided the following points:

Impacts on our wellbeing:

  • sense of loss connected to basic survival (access to food, job, and shelter)
  • increased social inequities
  • grieving process changes
  • loss of activities for enjoyment (coping strategies)
  • increased loneliness
  • exhaustion (juggling home responsibilities with work, moral fatigue, decision-making)
  • nervous system in overdrive (remain in a reactive state, increased anxiety)

Behaviours During Interactions with Others

  • angry outbursts, irritability, impatience
  • difficulty communicating, panic and anxiety
  • difficulty concentrating
  • people questioning and challenging while determining how safe they feel

How to Respond/De-escalate the Situation

  • remain calm, use active listening (ask what, where, who, how?)
  • use non-confrontational body language and a 'soft gaze'
  • be reassuring and acknowledge their concerns, as well as explaining the need to follow protocols
  • provide information, be empathetic, provide options where possible
  • while assisting someone with panic, provide a space away from others when it is safe to do so
  • be mindful of your own safety and when help is required

ABC Formula (Canadian Training Institute)

  1. clearly identify the behaviour that must stop “please lower your voice so I can hear you better”
  2. tell why the behaviour must change (“I want to be able to hear your concerns and discuss options”)
  3.  give options - you must give at least three options and the last (usually a consequence) needs to be one the staff are able to enforce

Importance of Pacing & Fostering Resilience

  • people may feel they have less resilience to cope with change
  • factors to promote resiliency are Purpose, Flexibility, Adaptability, Connection to others, Wellness, and Hope
  • make mental health a priority

Dealing with Loss

  • ending, losing, and letting go (e.g. shock, denial, grief, anger, resistance, doubt, stress)
  • neutral zone (e.g. indecision, anxiety, fear, confusion, sense of chaos)
  • new beginnings (renewed purpose, creativeness, increased cooperation)

Ms. Beales advised of the importance of self compassion as well as compassion for others in an effort to reduce stress. She provided a list of mental health resources which would be posted to the Township's website.

Resolution: 4-8

Moved by: Councillor Jubb

That the rules of procedure with respect to the length of the presentation be waived.

CARRIED

Committee members discussed and deliberated the information provided by the presenter and thanked Ms. Beales for this important update.

  • Resolution:5-8
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the presentation by Wendy Beales, Supervisor, Family Services Durham, regarding mental health post COVID-19, be received. 

    CARRIED

8.

None.

9.

None.

Councillor Schummer provided a verbal update with respect to the upcoming 2022 budget process and expected timelines.

  • Resolution:6-8
    Moved byCouncillor Schummer

    BE IT RESOLVED THAT Council receive report 2021-CO-045, Horseback Rider Signs, and
    THAT the request for horseback rider signs on the 6th Concession of Thorah be denied.

    CARRIED
  • Resolution:7-8
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Council receive report 2021-CO-047, Community Building Fund and,
    THAT Council grant permission for staff to apply for this Community Building Fund - Capital Stream, for Centennial Park. 

    CARRIED
  • Resolution:8-8
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT Council receive report 2021-PRF-008, and
    THAT A W Hooker Associates be retained for $7,500 to provide a class C cost estimate for the Sunderland Arena Project given the drawings are at 60% and,
    THAT Barry Bryan Associates be retained at $2,800 to do a structural analysis of the Beaverton Arena.

    CARRIED
  • Resolution:9-8
    Moved byCouncillor Schummer

    BE IT RESOLVED THAT Council receive report 2021-PRF-009; and,

    THAT Council direct staff to proceed with tendering for roof repairs to the Cannington Arena.

    CARRIED
  • Amending motion:

    Amendment:
    Resolution:10-8
    Moved byCouncillor Schummer

    That the main motion be amended by adding the following clause:

    To include the repair of the carpenter ant damage and sealing the tin roof.

    CARRIED
  • Amended Main Motion:

    Resolution:9-8
    Moved byCouncillor Schummer

    BE IT RESOLVED THAT Council receive report 2021-PRF-009; and,

    THAT Council direct staff to proceed with tendering for roof repairs to the Cannington Arena to include the repair of the carpenter ant damage and sealing the tin roof.

    CARRIED
  • Resolution:11-8
    Moved byRegional Councillor Smith

    BE IT RESOLVED THAT Council receive Report 2021-GG-008, IT policies; and,

    THAT Council endorse the Township of Brock Email Policy and Information Technology Policy.

    REFERRED
  • Resolution:12-8
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Committee of the Whole refer Report 2021-GG-008, IT Policies, back to staff with consideration of inclusion of an expected timing for response as well as consideration of a customer relations management solution.

    CARRIED
  • Resolution:13-8
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Council receive Report 2021-PCA-023 - Response to Regional Policy Directions Report from Envision Durham and,
    THAT this report to be provided to Jonah Kelly of the Region of Durham as Brock’s formal input on the “Proposed Policy Directions” paper released as part of Envision Durham.

    CARRIED

10.

None.

11.

None.

12.

  • Resolution:14-8
    Moved byRegional Councillor Smith

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 1:33 p.m. 

    CARRIED