The Corporation of the Township of Brock

Committee of the Whole Minutes

Monday, November 27, 2023 at 3:00 P.m. - 5:00 P.m.

Virtual Meeting

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO Ingrid Svelnis
• Clerk/Deputy CAO Fernando Lamanna
• Clerk's Assistant Stefanie Stickwood
• Clerk's Assistant Deena Hunt
• Director of Finance/Treasurer Trena DeBruijn
• Director of Public Works Paul Lagrandeur
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison

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1.

Livestream Link (Agenda only)

2.

Call to Order & Moment of Silence - 3:00 p.m.

Mayor Schummer called the meeting to order at 3:00 p.m. and a quorum was present.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

None.

5.

Closed Session

• Resolution: COW-2023-223
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at 3:02 p.m. to discuss the following matters:

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act with respect to Beaverton Thorah Public Works Yard 
  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act 

  • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act with respect to union negotiations

  • labour relations or employee negotiations pursuant to Section 239 (2) (d) of the Municipal Act with respect to union negotiations
  CARRIED

5.1

Beaverton Thorah Public Works Yard

5.2

Union Negotiations

6.

Rise from Closed Session

• Resolution: COW-2023-224
  Moved by Councillor Campbell

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at 3:51 p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on November 27, 2023.

  CARRIED

7.

Presentations

7.1

Beaver River Wetland Trail - Parking Lot Plan

Dan Andrews, Land and Resource Planning Technician, Lake Simcoe Region Conservation Authority provided a presentation which included:

• Overview - Beaver River Wetland Trail owned by the Conservation Authority, opened in 2015
• Lack of dedicated parking at trail entrances
• Management Plan Public Input
  • construct accessible parking spaces
  • seek funding
  • collaborate with partners
• Parking lot study and findings
  • Conservation area options for Blackwater, Sunderland, Highway 7 and Trail
  • Other public land options - Cannington
  • increase accessibility on trails, use regional transportation networks to improve access
  • 4 sites were evaluated and ranked - Cannington site identified as the first to be developed followed by Blackwater
• Phase 1 and next steps
• Summary

• Resolution: COW-2023-225
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT the presentation by Dan Andrews, Land and Resource Planning Technician with the Lake Simcoe Region Conservation Authority (LSRCA) with respect to Beaver River Wetland Trail Parking Plan be received for information; and
  THAT Council fully supports the partnership with the LSRCA.

  CARRIED

8.

Delegations / Petitions

8.1

Brock Board of Trade - 2023 Annual Report

John Grant, President, Brock Board of Trade provided a delegation which included:

• BBOT formed in 2015, incorporated in 2016 under the Board of Trade Act
• Board of Directors are volunteer business owners
• Our Partners
• 2023 Accomplishments
• Looking Toward to 2024

• Resolution: COW-2023-226
  Moved by Councillor Canavan

  BE IT RESOLVED THAT the presentation by John Grant from the Brock Board of Trade with respect to the Brock Board of Trade 2023 Annual Report be received for information.

  CARRIED

9.

Sub-Committees

9.1

Finance Committee (Mayor Schummer - Chair)

9.1.1

Report 2023-FI-014, Investment Report – September 2023

Director of Finance/Treasurer

• Resolution: COW-2023-227
  Moved by Councillor Doble

  BE IT RESOLVED THAT Report 2023-FI-014, Investment Report - September 2023 be received for information.

  CARRIED

9.1.2

Report 2023-FI-025, 2024 Tariff of Fees

Director of Finance and Treasurer

• Resolution: COW-2023-228
  Moved by Regional Councillor Jubb

  BE IT RESOLVED THAT Report 2023-FI-025, 2024 Tariff of Fees be received for information; and
  THAT Council ratify the recommendations contained in Report 2023;FI-025, 2024 Tariff of Fees at the Council meeting held on December 11, 2023.

  CARRIED

9.2

Operations Committee (Councillor Pettingill - Chair)

There was no correspondence for consideration.

9.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

There was no correspondence for consideration.

9.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

There was no correspondence for consideration.

9.5

Protection Services Committee (Councillor Canavan - Chair)

There was no correspondence for consideration.

9.6

Development Services Committee (Councillor Doble - Chair)

9.6.1

Report 2023-DS-019, Consent Application Transition

Director of Development Services

• Resolution: COW-2023-229
  Moved by Councillor Campbell

  BE IT RESOLVED THAT Report 2023-DS-019, Consent Application Transition be received; and,
  THAT the proposed amendment to the Delegation of Authority By-law appended to this report as Attachment 1 be brought forward for approval to delegate approval authority of consent applications to the Committee of Adjustment; and
  THAT Council approve the revised Terms of Reference for the Committee of Adjustment appended to this report as Attachment 2 to address consent applications; and
  THAT the proposed amendment to the Planning Fees By-law appended to this report as Attachment 3 be brought forward for approval to recover the costs associated with the transition of consent applications to the Township.

  CARRIED

9.7

General Government Committee (Regional Councillor Jubb - Chair)

9.7.1

Report 2023-GG-029, 2024 Meeting Schedule

Clerk's Assistant

• Resolution: COW-2023-230
  Moved by Councillor Canavan

  BE IT RESOLVED THAT Report 2023-GG-029, 2024 Meeting Schedule be received; and 
  THAT the 2024 Meeting Schedule of Council as attached in Appendix “1” be adopted; and
  THAT Council delegate to the Clerk the authority to amend the schedule as required in consultation with the Chair and CAO.

  CARRIED

9.7.2

Memorandum 2023-GG-032, Accessible Parking Spaces in Brock Township 

Acting Deputy Clerk 

• Resolution: COW-2023-231
  Moved by Councillor Doble

  BE IT RESOLVED THAT Memorandum 2023-GG-032, Accessible Parking Spaces in Brock Township be received for information; and
  THAT Council direct staff to investigate and report back on the feasibility of curb cutting and regular snow removal beside every on-street accessible parking spot within the downtown corridors, to allow for accessible access to the sidewalk. 

  CARRIED

9.8

Climate Committee (Councillor Pettingill - Chair)

There was no correspondence for consideration.

10.

Other Business

None.

11.

Public Questions and Clarification

There were no public questions for clarification.

12.

Adjournment

• Resolution: COW-2023-232
  Moved by Councillor Pettingill

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 5:03 p.m.

  CARRIED