The Corporation of the Township of Brock
Special Council Agenda

Monday, December 12, 2022 at 10:00 A.m. - 11:00 A.m.

Virtual Meeting

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1.

Call to Order & Moment of Silence - 10:00 a.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Disclosure of Pecuniary Interest and Nature Thereof

4.

Public Meeting

4.1

Explanatory Note - B1845 Regional Rd 15, Beaverton - 13-2022-RA Wechsel

The purpose of this Statutory Public meeting, pursuant to the Planning Act R.S.O. 1990, is to inform the public of the details an application to amend Zoning By-law 287-78-PL for the rezoning of lands at B1845 Regional Road 15, Beaverton, to recognize the existing dwelling as a rural residential lot to facilitate the severance of a surplus farm dwelling and to rezone the retained farmland so that no further severances or residential uses are permitted. The retained farmland will continue to be farmed as part of a larger farm operation. This meeting is to provide an opportunity for the public to make comments on the proposed amendment. Members of Council are in attendance to observe and listen to comments.

4.2

Staff Presentation/Overview

4.3

Consultant/Application Presentation

• Recommendation:

  BE IT RESOLVED THAT the presentation and comments made during the Statutory Public Meeting with respect to the application to amend the Zoning By-law to rezone lands at B1845 Regional Road 15, Beaverton, 13-2022-RA, be received.

4.4

Public Comments/Submissions

5.

Delegations

5.1

Safety Concerns - Durham Road 10, Sunderland

Kevin and Dale Matthews 
Communication Number 613/22

• Recommendation:

  BE IT RESOLVED THAT the delegation by Kevin and Dale Matthews with respect to traffic safety concerns on Durham Road 10, Sunderland be received; and
  THAT Staff forward these concerns to the Region of Durham.

6.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at _____. to discuss the following matters:

  • to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; pursuant to Section 239(2)(e) and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act with respect to Durham Region Development Charge Appeal & Drainage Matter.
  • to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act with respect to Committees & Boards and Council Appointments. 

6.1

Acknowledgement Letter for OLT-22-004635 (121 Nine Mile Road) - Durham Region Development Charge Appeal

6.2

Appointment of Library Board Members

6.3

Appointment of Brock Committee of Adjustment and Durham Region Land Division Committee

6.4

Durham Active Transportation Committee

6.5

Drainage Matter

6.6

Council Advisory Committees and Boards

7.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Council rise & report from the Closed Meeting of Municipal Council at ______.; and,
  THAT Council endorse all direction provided to staff in the Closed Meeting held on December 12, 2022.

8.

Matters from Closed Session

9.

Reports

9.1

2022-PS-015 - Fire Department Responses – 2022-Q3

Fire Chief

• Recommendation:

  BE IT RESOLVED THAT Report 2022-PS-15 Fire Department Responses-2022-Q3 be received.

9.2

2022-PS-016 - Fire Prevention Public Education Update 2022

Fire Chief

• Recommendation:

  BE IT RESOLVED THAT Report-PS-016 Fire Prevention Public Education Update 2022 be received.

9.3

2022-PRF-019 - Brock Sports Hall of Fame

Recreation and Leisure Coordinator

• Recommendation:

  BE IT RESOLVED THAT Report 2022-PRF-019 be received; and

  THAT Council approve the induction of 9 residents into the Brock Sports Hall of Fame in 2023 to offset the last 2 years of missed events; and
  THAT Council approve removing the local sport awards from the Breakfast of Champions; and
  THAT Council designate 2-3 Council members annually, to assist in the selection process for the Sports Hall of Fame inductees.

9.4

2022-PRF-0202 - Playground Equipment

Manager of Facilities and IT

• Recommendation:

  BE IT RESOLVED THAT Report 2022-PRF-002 - Playground Equipment be received; and
  THAT Council approve the site between Albert Street and Antioch Court in Sunderland as the location for installation of a new playground structure in the 2023 year.

9.5

2022-CO-026 - Road Rehabilitation - Repair

Director of Public Works 

• Recommendation:

  BE IT RESOLVED THAT Report 2022-CO-026, Road Rehabilitation – Repair be received; and
  THAT staff propose a Road Rehabilitation program for Council’s consideration as part of the 2023 Budget process.

9.6

2022-PCA-014 Waterfront Area and Open Space Plan

Director of Development Services

• Recommendation:

  BE IT RESOLVED THAT staff report 2022-PCA-014, Award for RFP No. B2022-DS-01 Waterfront Area and Open Space Plan, be received; and

  THAT the Waterfront Area and Open Space Plan be awarded to Planning Partnership at a cost of $89,968.05 (HST included) in accordance with Procurement By-law No. 3148-2022.

9.7

User Fee By-Law Updates, 2022-FI-022

• Recommendation:

  BE IT RESOLVED THAT report No. 2022-FI-022 entitled “User Fees By-law Update” be received; and

  THAT Council approve the Fees By-law as attached, effective January 1, 2023, and winter ice rental fees effective September 1, 2023; and

  THAT as a transitional measure staff honour contractual agreements that were signed prior to December 12, 2022 for 2023 use; and

  THAT Department Heads be delegated to index user fees annually based on the October CPI-Toronto rate effective January 1, 2024, except for Business Licenses and Dog Tags; and

  THAT Department Heads be delegated to assess cost recovery charges in the event community user groups damage or do not return Township equipment or fixtures; and

  THAT as a transitional measure while the Free Use Policy is under review, all community free-use requests be directed to staff to prepare a report outlining community benefits and the value of Township contributions; and

  THAT Council direct staff to present By-law No. 3164-2022 being a by-law to implement user fees and charges for the Township of Brock.

10.

Correspondence

10.1

Sunderland Maple Syrup Festival 2023

Sunderland Maple Syrup Festival Committee
Communication Number 608/22

• Recommendation:

  BE IT RESOLVED THAT Communication 608/22, Sunderland Maple Syrup Festival 2023, submitted by the Sunderland Maple Syrup Festival Committee be received; and
  THAT Staff will assist with any Township road closures that are required;  and
  THAT the Sunderland Maple Syrup Festival will be required to contact the Region of Durham for the street closure of River Street; and
  THAT the Sunderland Maple Syrup Festival will provide Township staff with their Road's Management Strategic Plan to be reviewed and discussed with staff prior to the event held on April 1 - 2, 2023; and 
  THAT the Sunderland Maple Syrup Festival Committee will provide insurance prior to the event; and
  THAT Staff will provide snow removal and street clearing prior to the event; and
  THAT Staff will provide signs and pylons; and
  THAT the Sunderland Memorial Community Centre washroom will be available during the event; and
  THAT Staff provide 6 portable washrooms and hand washing stations with the costs being absorbed by the municipality; and
  THAT Council approve free exclusive use of the Arena Auditorium from Friday, March 31st starting at 4:00 p.m. - until 5:00 p.m. on Sunday, April 2nd, 2023; and
  THAT the Mayor and Members of Council be present for the opening ceremonies should their schedules permit; and
  THAT the Arena be available for use from April 1 - April 2, in the event of inclement weather; 

  OR

  THAT Council respectfully deny the requests from the Sunderland Maple Syrup Festival for their event to be held on April 1- 2, 2023. 

10.2

Bill 23, More Homes Built Faster Act

Pulled by Ward 4 Councillor Cria Pettingtill
Communication Numbers 562/22, 564/22, 568/22, 575/22, 579/22

• Recommendation:

  BE IT RESOLVED THAT Communication Numbers 562/22, 564/22, 568/22, 575/22 and 579/22, Bill 23, More Homes Built Faster Act be received.

10.3

Application to amend the Durham Region Official Plan

Pulled by Ward 4 Councillor Cria Pettingill
Communication Number 565/22

• Recommendation:

  BE IT RESOLVED THAT Communication Number 565/22, Application to Amend the Durham Region Official Plan be received.

10.4

Support Regarding Streamlining Governing Legislation for Physicians in Ontario

Pulled by Ward 4 Councillor Cria Pettingill
Communication Number 572/22

• Recommendation:

  BE IT RESOLVED THAT Communication Number 572/22 Support Regarding Streamlining Governing Legislation for Physicians in Ontario be received.

10.5

Strong Mayors Building Act (Bill 3)

Pulled by Regional Councillor Mike Jubb
Communication Number 576/22

• Recommendation:

  BE IT RESOLVED THAT Communication Number 576/22, Strong Mayors Building Act be received.

10.6

ATV By-Law Petition

Ashley McIsaac
Communication Number 563/22

• Recommendation:

  BE IT RESOLVED THAT Communication Number 563/22, ATV By-Law Petition, submitted by Ashley McIsaac be received.

10.7

Beaverton Winter Carnival

Beaverton Lions Club
Communication Number 570/22

• Recommendation:

  BE IT RESOLVED THAT Communication Number 570/22, Beaverton Winter Carnival submitted by the Beaverton Lions Club be received; and
  THAT Staff assist with booking the Foster Hewitt Memorial Community Centre so long as no other event has been previously booked; and
  THAT Staff permit the exclusive use of the Beaverton Fairgrounds and parking lot C from Friday, February 3, 2023 in the evening to end of Saturday, February 4th 2023; and
  THAT Staff set up barricades in parking lot C Friday, February 3; and 
  THAT Staff assist with the building of snow hills should there be an abundance of snow; and
  THAT Staff provide portable toilets, picnic tables and additional garbage receptacles; and
  THAT Staff provide a free skate from 1:00 p.m. - 3:00 p.m. on Saturday, February 4, 2023; and
  THAT the Beaverton Lions be granted an exemption to the Burn Bylaw to allow for outdoor warming stations with permission from the Fire Chief; and
  THAT the Beaverton Lions Club provide insurance prior to the event.

  OR

  THAT Council respectfully deny the requests from the Beaverton Lions Club for the Winter Carnival held on Saturday, February 4, 2023. 

11.

Other Business

12.

Consideration of Business for Which Notice was Given

13.

Public Questions and Clarification

14.

By-Laws

• Recommendation:

  BE IT RESOLVED THAT By-law Number(s) 3158-2022, 3162-2022, 3163-2022 and 3164-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

14.1

By-Law Number 3158-2022, Cancel, Reduce or Refund Taxes

14.2

By-Law Number 3162-2022 - Appoint Members to the Township of Brock Public Library Board

14.3

By-Law-Number 3163-2022 - Appoint Members to the Township of Brock Committee of Adjustment

14.4

By-law Number 3164-2022 - New Fees and Charges

15.

Confirmation By-law

By-law Number 3161-2022 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 12, 2022.

• Recommendation:

  BE IT RESOLVED THAT By-law Number 3161-2022, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 12, 2022, be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO. 

16.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the meeting of Council adjourn at this time (______)