The Corporation of the Township of Brock

Special Council Minutes

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Virtual Meeting
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Ingrid Svelnis
  • Acting Deputy Clerk Stefanie Stickwood
  • Clerk's Assistant Deena Hunt
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice

1.
Zoom Link (Agenda only)

  

2.
Call to Order & Moment of Silence - 6:00 p.m.

  

Mayor Schummer called the meeting to order at 6:00 p.m. and a quorum was present.

Mayor Schummer requested a moment of silence in memory of the victims and first responders of the attacks on the United States on September 11, 2001.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

None.

5.
Closed Session

  

None.

6.
Rise from Closed Session

  

7.
Matters from Closed Session

  

8.
Delegations

  

8.1
CBM Pit Expansion - Concession 2, Brock

  

Emily Negrazis provided a delegation to Council which included the following:

  • they have never received notice of the CBM expansion application
  • the legislative requirements for notice have not been followed
  • the Township had correct mailing address but failed to confirm with the MPAC database
  • their notice was sent to the wrong address
  • they took it upon themselves to be aware of the meeting details

Council provided the following questions and comments:

  • were there any other issues left unresolved
  • the length of time as a resident at this address
  • ever receive a property statement from MPAC (Municipal Property Assessment Corporation)
  • Resolution:C-2023-200
    Moved byCouncillor Canavan
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT the presentation by Matt and Emily Negrazis with respect to CBM Pit Expansion - Concession 2, Brock be received for information.

    CARRIED

9.
Ratification of COW Recommendations

This item has attachments.  
  • Resolution:C-2023-201
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Jubb

    BE IT RESOLVED THAT the Committee of the Whole recommendations from the September 11, 2023 meeting be adopted.

    CARRIED

10.
Correspondence

  

10.1
Plaque Placement Request at Thompson Cemetery

This item has attachments.  

Joe Allin, Co-Chair, Sunderland Historical Society
Communication Number 552/23

  • Resolution:C-2023-202
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Campbell

    BE IT RESOLVED THAT Communication Number 552/23, Plaque Placement Request at Thompson Cemetery, submitted by the Sunderland Historical Society be received; and
    THAT Council approve the placement of an historical plaque at the Thompson Cemetery subject to compliance of By-law Number 3050-2021; and
    THAT staff be directed to work with the Historical Society on the placement and wording of the plaque at the Thompson Cemetery.

    CARRIED

11.
Reports

  

11.1
Report 2023-DS-013,  Regional Official Plan Amendment (ROPA-2022-003) and Zoning By-law Amendment (11-2022-RA) Applications, CBM Sunderland - Recommendation Report

This item has attachments.  

Deferred from the June 28, 2023 Council Meeting.
Resolution Number C-2023-129


BE IT RESOLVED THAT Council DEFER Report 2023-DS-013 regarding Regional Official Plan Amendment (ROPA-2022-003) and Zoning By-law Amendment (13-2022-RA) applications for CBM Sunderland Pit - Recommendation Report until a Special In-Person Council meeting be held early September, 2023; and
THAT staff be directed to organize an in person meeting with interested parties to help resolve outstanding issues; and
THAT staff investigate best practices and operation agreements across other municipalities; and
THAT residents be involved in this process.
CARRIED

  • Resolution:C-2023-203
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT Report 2023-DS-013, Regional Official Plan Amendment (ROPA-2022-003) and Zoning By-law Amendment (11-2022-RA) Applications, CBM Sunderland - Recommendation Report be received.

    CARRIED

11.2
Memorandum 2023-DS-016, CBM Sunderland Pit Expansion (11-2022-RA)

This item has attachments.  

Director of Development Services

Mayor Schummer requested a recorded vote.

  • Resolution:C-2023-204
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT Memorandum 2023-DS-016 as amended regarding Regional Official Plan Amendment (ROPA-2022-003) and Zoning By-law Amendment (13-2022-RA) applications for CBM Sunderland Pit - Recommendation Report, be received; and 
    THAT staff be authorized to advise the Region of Durham that the Township has no objections to the adoption of the proposed Regional Official Plan Amendment (ROPA-2022-003); and
    THAT the application to amend Zoning By-law 287-78-PL (11-2022-RA) be approved;
    THAT the Zoning By-law appended to report 2023-DS-013 as Attachment 2 be brought forward for Council adoption once the Region of Durham adopts the Regional Official Plan Amendment (ROPA2022-003); and
    THAT staff be authorized to advise MNRF that the Township has no objections to the ARA license application for the proposed pit expansion subject to the following conditions:

    • No extraction is permitted to take place in the EP zone;
    • Annual groundwater monitoring reports should be provided to the Township, as well as MNRF and the Region;
    • The well water complaint protocol should be revised to require that the Township should also be notified in the event of a complaint;
    • A tree screen shall be included along Concession Rd 2;
    • A Community Liaison Committee shall be established;
    • Notes shall be included on the Site Plan regarding the haul route and hours of operation as outlined in this report;
    • All equipment shall be equipped with directional backup alarms to be used on site;
    • A noise audit shall be completed on an annual basis to ensure the MECP noise limits are being adhered to. 
  • Amendment:
    Resolution:C-2023-205
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Pettingill

    BE IT RESOLVED THAT Resolution C-2023-204 be amended to include:

    "THAT the berm along the southern limit of the licence area will be increased to a height of 6 metres and there will be selected planting of single rows of 1m high conifer trees as a visual screen to be situated across from the driveways on Concession 2; and 
    THAT The plantings on top of the berm would be in addition to the tree screen at the base of the berm; and
    THAT The trees on top of the berm would be removed as part of final rehabilitation and the trees at the base of the berm would remain post extraction; and
    THAT the wording of 'should' be changed to 'shall'."

    CARRIED

  • Amended Main Motion

    Resolution:C-2023-204
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    BE IT RESOLVED THAT Memorandum 2023-DS-016 as amended regarding Regional Official Plan Amendment (ROPA-2022-003) and Zoning By-law Amendment (13-2022-RA) applications for CBM Sunderland Pit - Recommendation Report, be received; and 
    THAT staff be authorized to advise the Region of Durham that the Township has no objections to the adoption of the proposed Regional Official Plan Amendment (ROPA-2022-003); and
    THAT the application to amend Zoning By-law 287-78-PL (11-2022-RA) be approved;
    THAT the Zoning By-law appended to report 2023-DS-013 as Attachment 2 be brought forward for Council adoption once the Region of Durham adopts the Regional Official Plan Amendment (ROPA2022-003); and
    THAT staff be authorized to advise MNRF that the Township has no objections to the ARA license application for the proposed pit expansion subject to the following conditions:

    • No extraction is permitted to take place in the EP zone;
    • Annual groundwater monitoring reports shall be provided to the Township, as well as MNRF and the Region;
    • The well water complaint protocol shall be revised to require that the Township should also be notified in the event of a complaint;
    • A tree screen shall be included along Concession Rd 2;
    • A Community Liaison Committee shall be established;
    • Notes shall be included on the Site Plan regarding the haul route and hours of operation as outlined in this report;
    • All equipment shall be equipped with directional backup alarms to be used on site;
    • A noise audit shall be completed on an annual basis to ensure the MECP noise limits are being adhered to; and

    THAT the berm along the southern limit of the licence area will be increased to a height of 6 metres and there will be selected planting of single rows of 1m high conifer trees as a visual screen to be situated across from the driveways on Concession 2; and 
    THAT The plantings on top of the berm would be in addition to the tree screen at the base of the berm; and
    THAT The trees on top of the berm would be removed as part of final rehabilitation and the trees at the base of the berm would remain post extraction.

    Yes (5)Regional Councillor Jubb, Councillor Doble, Mayor Schummer, Councillor Campbell, and Councillor Frank
    No (2)Councillor Pettingill, and Councillor Canavan
    CARRIED (5 to 2)

12.
Consideration of Business for Which Notice was Given

  

None.

13.
Public Questions and Clarification

  

There were no public questions for clarification.

14.
Confirmation By-law

This item has attachments.  

By-law Number 3211-2023 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 11, 2023.

  • Resolution:C-2023-206
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    BE IT RESOLVED THAT By-law Number 3211-2023, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 11, 2023, be taken as read, enacted and signed by the Mayor and Acting Deputy Clerk. 

    CARRIED

15.
Adjournment

  
  • Resolution:C-2023-207
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Doble

    BE IT RESOLVED THAT the Special Council meeting adjourn at 6:40 p.m.

    CARRIED
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