The Corporation of the Township of Brock

Committee of the Whole Minutes

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Virtual Meeting
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO, Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Janean Currie
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice

1.
Zoom Link (Agenda only)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Mayor Walter Schummer left the meeting at 12:31 PM.
Regional Councillor Michael Jubb left the meeting at 12:31 PM.
Ward 1 Councillor Peter Frank left the meeting at 12:31 PM.
Ward 2 Councillor Claire Doble left the meeting at 12:31 PM.
Ward 3 Councillor Angela Canavan left the meeting at 12:31 PM.
Ward 4 Councillor Cria Pettingill left the meeting at 12:31 PM.
Ward 5 Councillor Lynn Campbell left the meeting at 12:31 PM.
CAO, Ingrid Svelnis left the meeting at 12:31 PM.
Clerk/Deputy CAO Fernando Lamanna left the meeting at 12:31 PM.
Deputy Clerk Janean Currie left the meeting at 12:31 PM.
Clerk's Assistant Deena Hunt left the meeting at 12:31 PM.
Clerk's Assistant Stefanie Stickwood left the meeting at 12:31 PM.
Director of Finance/Treasurer Trena DeBruijn left the meeting at 12:31 PM.
Director of Public Works Paul Lagrandeur left the meeting at 12:31 PM.
Manager Facilities and IT, R. Wayne Ward left the meeting at 12:31 PM.
Director Development Services Robin Prentice left the meeting at 12:31 PM.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentations

  

None.

6.
Delegations / Petitions

  

6.1
Library Board's Diversity, Equity, and Inclusion Program - Brock Public Library Board

  

Katie-Scarlett MacGillivray, CEO Township of Brock Public Library, and Alicia Hogan, Vice-Chair Brock Public Library Board provided a delegation which included the following:

  • Diversity, Equity and Inclusion (DEI) Committee have created a Land Acknowledgement Statement
  • DEI Committee's focus this term is vulnerable populations in the community and how to serve them better through programming and resources
  • review/update library policies through a DEI lense
  • create safe space for each person to be their authentic selves 
  • Durham Libraries partner with Youth Pride Durham
  • invitation to Brock Township Public Library's 5th annual Family Friendly Drag Queen Storytime Event on May 27, 2023 at 10:00 a.m. at the Timothy Findley Library Branch in Cannington
    • learn about inclusion and diversity in a safe and fun setting
    • inspires a love of reading and teaches respect, diversity, self-respect and appreciation of others
  • all Durham Libraries host this Youth Pride event

7.
Sub-Committees

  

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2023-FI-007 - Asset Retirement Obligations

This item has attachments.  

Director of Finance/Treasurer 

  • Resolution:COW-2023-122
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2023-FI-007, Asset Retirement Obligations be received; and
    THAT Council authorize staff to prepare an RFQ for consulting service relating to the requirements under the Asset Retirement Obligations standard; and
    THAT Staff report back on the results of the RFQ and award of service, taking into consideration the appropriate funding source.

    CARRIED

7.1.2
Report 2023-FI-011 - 2022 Annual Statement of Development Charge Activity

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:COW-2023-123
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Report 2023-FI-011, 2022 Annual Statement of Development Charge Activity be received.

    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

7.2.1
Report 2023-CO-006 - Tender B2023-PW-09 Winter Sand

This item has attachments.  

Director of Public Works

  • Resolution:COW-2023-124
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Report 2023-CO-006 Tender B2023-PW-09 Winter Sand be received; and

    THAT Council authorize staff to award Tender B2023-PW-09 Winter Sand to Robert E. Young Construction Ltd.

    CARRIED

7.2.2
Report 2023-CO-007 - Tender B2023-PW-16-Three quarter ton truck

This item has attachments.  

Director of Public Works

  • Resolution:COW-2023-125
    Moved byCouncillor Doble

    BE IT RESOLVED THAT report 2023-CO-007, Tender B2023-PW-16-Three quarter ton truck be received; and
    THAT staff be authorized to proceed with the recommendation of awarding the tender to Polito Ford Lincoln LMT in the amount of $66,512.81 plus HST; and
    THAT the entire purchase of $66,512.81 (plus non refundable HST) be withdrawn from the Capital Reserve Funds – Works equipment replacement.

    CARRIED

7.2.3
Report 2023-CO-008 - James Street Sunderland Parking Concerns

This item has attachments.  

Director of Public Works

  • Resolution:COW-2023-126
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT Report 2023-CO-008, James Street Parking Concerns be received; and
    THAT Council approve no parking along the entire west side of James Street from River Street to Doble Street; and
    THAT Council approve no parking on the west and east side on James Street within 30 metres northerly from River Street; and
    That Council authorize staff to amend consolidated Traffic By-law 957-88-PP to enact the no parking restrictions on James Street as outlined in Report 2023-CO-008. 

    CARRIED

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

7.3.1
Report 2023-PRF-013 - Electric Ice Resurfacer Tender Results

This item has attachments.  

Manager of Facilities and IT

  • Resolution:COW-2023-127
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Report 2023-PRF-013, Electric Ice Resurfacer Tender Results be received; and
    THAT staff be directed to enter into a contract with Zamboni Company Ltd. for an electric ice resurfacing unit at a cost of $135,835.00 not including HST to be funded as follows:

    • $100,000 from the 2022 Capital Budget
    • $35,835 from the Capital Reserve Fund – Arena
    CARRIED

7.3.2
Report 2023-PRF-014 - Sunderland Town Hall Door Replacement Project

This item has attachments.  

Manager of Facilities and IT

  • Resolution:COW-2023-128
    Moved byRegional Councillor Jubb

    BE IT RESOLVED that committee receive Report 2023-PRF-014; and

    THAT staff be directed to enter into and agreement with Larkin Architect Limited to draft the design to be included in a RFQ (request for quote) process; and

    THAT staff consult with the Sunderland Town Hall Ad-hoc Committee on the designs by bringing concepts from Larkin Architect Limited; and

    THAT staff obtain a minimum of three quotes for the build and installation of the Sunderland Town Hall main entrance and exterior balcony doors and report back for approval at the May 23,2023 Council meeting.

    CARRIED

7.3.3
Memorandum 2023-PRF-016, Printed Recreation Guides Update 

This item has attachments.  

Clerk/Deputy CAO

  • Resolution:COW-2023-129
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Memorandum 2023-PRF-016, Printed Recreation Guides Update be received.

    CARRIED

7.4
Tourism & Economic Development Committee (Councillor Frank - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Canavan - Chair)

  

There was no correspondence for consideration.

7.6
Development Services Committee (Councillor Doble - Chair)

  

There was no correspondence for consideration.

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

7.7.1
Report 2023-GG-016 - Equity, Diversity, and Inclusion Commitment (ED&I)

This item has attachments.  

Deputy Clerk

  • Resolution:COW-2023-130
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT Report 2023-GG-016 Equity, Diversity, and Inclusion be received; and
    THAT the Equity, Diversity, and Inclusion Commitment, attached as Appendix ”1” to report 2023-GG-016, be adopted by Council; and
    THAT staff work toward implementation of the recommended next steps as listed in the Equity, Diversity, and Inclusion Commitment.

    • To build an internal ED&I Committee.
    • To build a Township of Brock ED&I dedicated webpage.
    CARRIED

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

  • Resolution:COW-2023-131
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 11:32 a.m. until 11:37 a.m.

    CARRIED

8.
Closed Session

  
  • Resolution:COW-2023-132
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at 11:37 a.m. to discuss the following matters:

    • The security of the property of the municipality or local board pursuant to Section 239(2)(a) of the Municipal Act 
    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act
    CARRIED

9.
Rise from Closed Session

  
  • Resolution:COW-2023-133
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and,
    THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on May 8, 2023.

    CARRIED

10.
Other Business

  
  • Resolution:COW-2023-134
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Ontario Good Roads Conference reports agenda item 10.1 and 10.2 as submitted by Regional Councillor Jubb and Councillor Frank, respectively, be received.

    CARRIED

11.
Public Questions and Clarification

  

There were no public questions received for clarification.

12.
Adjournment

  
  • Resolution:COW-2023-135
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 12:31 p.m.

    CARRIED
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