The Corporation of the Township of Brock

Special Council Minutes

Monday, June 05, 2023 at 10:00 A.m. - 11:00 A.m.

Virtual Meeting

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO Ingrid Svelnis
• Clerk/Deputy CAO Fernando Lamanna
• Acting Deputy Clerk Stefanie Stickwood
• Clerk's Assistant Deena Hunt
• Manager Facilities and IT, R. Wayne Ward

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1.

Zoom Link (Agenda only)

2.

Call to Order - 10:00 a.m.

Mayor Schummer called the meeting to order at 10:00 a.m. and quorum was present. He expressed sympathy

3.

Land Acknowledgement Statement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature Thereof

None.

5.

Workshop Presentations

5.1

Core Services Review Presentation

Further to the Core Services Review presentations to Committee of the Whole on April 24 and May 23, 2023, Tony Quirk, Todd MacDonald and Michelle Casavecchia-Somers, Performance Concepts, provided a presentation which included:

• the Core Services Review findings indicate that this term of Council wants to be branded as 'Financially Responsible' and a 'Modernizer Council'
• Google Jam Board collaboration - Council input requested on the following Wildly Important Goals (WIGS) with respect to How and When:
  • deliver annual reports on the state of the infrastructure
  • new recreation master plan to develop an arenas model with 2 single pads/ or new recreation master plan and process to be informed by Council's preferred brand
  • implement a state of the art work order/maintenance management technology solution
  • initiate a formal/ongoing North Durham municipalities shared services program
  • Key Performance Indicator (KPI) results reporting - service delivery target results
  • conduct a condition assessment of all buildings and facilities
  • enhanced service delivery system and complaint process
  • complete a Core Services asset management plan - embrace 'One Brock' approach
  • create roads sustainability multi-year business plan
  • execute a fire station location review
• Prioritize the WIGS:
  • Do Now
  • Do Soon
  • Do Later

Performance Concepts advised that a report on this session would be forthcoming.

6.

Public Questions and Clarification

There were no public questions for clarification.

• Resolution: C-2023-118
  Moved by Regional Councillor Jubb
  Seconded by Councillor Pettingill

  BE IT RESOLVED THAT Council break for a recess at 11:52 a.m.

  CARRIED

7.

Other Business

Mayor Schummer reconvened the meeting at 12:30 p.m. and a quorum was present.

7.1

Township of Brock and Durham Region Police Services Partnership - Ontario CCTV Grant For Police

Durham Region Police Services 
Communication Number 336/23

• Resolution: C-2023-119
  Moved by Councillor Pettingill
  Seconded by Councillor Frank

  BE IT RESOLVED THAT Communication Number 336/23, from Inspector Williams of Durham Region Police Services regarding “Township of Brock and Durham Region Police Partnership - Ontario CCTV Grant For Police”, be received; and
  THAT Council supports a Township of Brock and Durham Region Police Partnership - Ontario CCTV Grant For Police in the amount of $10,000 for security cameras on our public facilities located at Beaverton Town Hall and Sunderland Arena and Fairgrounds; and
  THAT Council direct staff to submit a formal letter of support to Durham Region Police Services for the Township of Brock and Durham Region Police Partnership - Ontario CCTV Grant For Police; and
  THAT Council direct staff to incorporate the $10,000 for security cameras in the 2024 capital budget to be funded from an non-tax base revenue source.

  Yes (5)	Regional Councillor Jubb, Councillor Doble, Councillor Pettingill, Councillor Campbell, and Councillor Frank
  No (2)	Mayor Schummer, and Councillor Canavan

  CARRIED (5 to 2)

7.2

Memorandum 2023-GG-017 - Brock Accessibility Advisory Committee Update and revised By-law

Acting Deputy Clerk

• Resolution: C-2023-120
  Moved by Councillor Canavan
  Seconded by Regional Councillor Jubb

  BE IT RESOLVED THAT Memorandum 2023-GG-017, Brock Advisory Committee Update be received.

  CARRIED

7.3

DRAFT JointDurham Region News Release regarding recent announcement with the Province dissolving Peel Region.

CAO and Clerk/Deputy CAO

The CAO provided information with respect to the proposed press release by the Region of Durham.

Council provided input for the Region's consideration toward the press release.

7.4

Ontario Trillium Foundation Grant

CAO

• Resolution: C-2023-121
  Moved by Regional Councillor Jubb
  Seconded by Councillor Frank

  BE IT RESOLVED THAT Council directs staff to apply to the Trillium Foundation for grant funding for a proposed renovation to the Foster Hewitt Memorial Community Centre upstairs auditorium, including:  full kitchen, remove or replace flooring,  and refinish the main upstairs hall; and
  THAT Council allocate the $30,000 in reserve from the Beaverton Lions Club along with the $20,000 in the 2023 budget set aside for this project, as part of the grant application; and
  THAT Council also grant further conditional funding in the amount of $50,000 to come from Beaverton Arena reserve if the project requires additional funding should the grant be approved; and
  THAT Council direct staff to include the project funding to the 2024 budget discussions subject to the Trillium grant approval.

  CARRIED

8.

Confirmation By-law

By-law Number 3196-2023 - to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on June 5, 2023

• Resolution: C-2023-122
  Moved by Councillor Pettingill
  Seconded by Councillor Canavan

  BE IT RESOLVED THAT By-law Number 3196-2023, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on June 5, 2023, be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

  CARRIED

9.

Adjournment

• Resolution: C-2023-123
  Moved by Councillor Campbell
  Seconded by Councillor Canavan

  BE IT RESOLVED THAT the meeting of Council adjourn at 1:40 p.m.

  CARRIED