The Corporation of the Township of Brock

Committee of the Whole Minutes

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Virtual Meeting
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Ingrid Svelnis
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant, Stefanie Stickwood
  • Fire Chief Rick Harrison
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Senior Financial Analyst/Deputy Treasurer Daniel Cooke

1.
Zoom Link (agenda only)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Mayor Walter Schummer joined the meeting at 10:00 AM.
Regional Councillor Michael Jubb joined the meeting at 10:00 AM.
Ward 1 Councillor Peter Frank joined the meeting at 10:00 AM.
Ward 2 Councillor Claire Doble joined the meeting at 10:00 AM.
Ward 3 Councillor Angela Canavan joined the meeting at 10:00 AM.
Ward 4 Councillor Cria Pettingill joined the meeting at 10:00 AM.
Ward 5 Councillor Lynn Campbell joined the meeting at 10:00 AM.
CAO Ingrid Svelnis joined the meeting at 10:00 AM.
Clerk/Deputy CAO Fernando Lamanna joined the meeting at 10:00 AM.
Clerk's Assistant Deena Hunt joined the meeting at 10:00 AM.
Clerk's Assistant, Stefanie Stickwood joined the meeting at 10:00 AM.
Fire Chief Rick Harrison joined the meeting at 10:00 AM.
Director of Public Works Paul Lagrandeur joined the meeting at 10:00 AM.
Manager Facilities and IT, R. Wayne Ward joined the meeting at 10:00 AM.
Director Development Services Robin Prentice joined the meeting at 10:00 AM.
Senior Financial Analyst/Deputy Treasurer Daniel Cooke joined the meeting at 10:00 AM.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentations

  

None.

6.
Delegations / Petitions

  

None.

7.
Sub-Committees

  
  • Resolution:COW-2023-097
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the agenda be amended to move Report 2023-DS-007 - Envision Durham – Beaverton Common Employment Conversion Request to follow the Closed Meeting of Committee of the Whole on April 11, 2023.

    CARRIED

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2023-FI-005 - 2022 Council Remuneration and Expense Report

This item has attachments.  

Senior Financial Analyst - Deputy Treasurer

  • Resolution:COW-2023-098
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Report 2023-FI-005, 2022 Council Remuneration and Expense Report be received.

    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

7.3.1
Report 2023-PRF- 008, Dog Park Proposal (deferred from March 27, 2023 COW) Resolution COW-2023-087

This item has attachments.  

Manager Facilities and IT

Mayor Schummer requested a recorded vote for each resolution on the matter.

  • Resolution:COW-2023-099
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Report 2023-PRF-008 Dog Park Proposal, be received; and
    THAT Council approve the creation of the dog park in principle; and
    THAT staff obtain suggested wordings for signage from the Municipal Insurance Pool to create Brock specific signage; and
    THAT staff be directed to amend the existing Animal Control By-law 2446-2012-PP to include specific restrictions for the leash free dog park.

    Yes (4)Regional Councillor Jubb, Councillor Doble, Councillor Pettingill, and Councillor Campbell
    No (3)Mayor Schummer, Councillor Canavan, and Councillor Frank
    CARRIED (4 to 3)
  • Resolution:COW-2023-100
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Council approve to the establishment of a dog park in a location to be determined through the Parks, Recreation and Culture Master Plan.

    Yes (7)Regional Councillor Jubb, Councillor Doble, Mayor Schummer, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank
    CARRIED (7 to 0)

7.3.2
Report 2023-PRF-009 - Award for RFP No: B2023-PW-02 Parks, Recreation and Culture Master Plan

This item has attachments.  

CAO

  • Resolution:COW-2023-101
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Report 2023-PRF-009 regarding the Award of RFP No. B2023- PW-02 Parks, Recreation and Culture Master Plan be received.

    CARRIED

7.4
Tourism & Economic Development Committee (Councillor Frank - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Canavan - Chair)

  

There was no correspondence for consideration.

7.6
Development Services Committee (Councillor Doble - Chair)

  

7.6.1
Report 2023-DS-008 - Envision Durham – Draft Regional Official Plan

This item has attachments.  

Director of Development Services

  • Resolution:COW-2023-102
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Report 2023-DS-008, Envision Durham – Draft Regional Official Plan, be received; and
    THAT a copy of this report be provided to the Region of Durham as the Township of Brock’s input as part of the Region’s Envision Durham process.

    CARRIED

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

7.7.1
Memorandum 2023-GG- 012 - Health and Safety Policy - 2023 

This item has attachments.  

Clerk's Assistant

  • Resolution:COW-2023-103
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Memorandum 2023-GG-012, Health and Safety Policy 2023 be received.

    CARRIED

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

  • Resolution:COW-2023-104
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 11:12 a.m. until 11:40 a.m.

    CARRIED

8.
Closed Session

  

Mayor Schummer reconvened the meeting at 11:40 a.m. and a quorum was present.

Councillor Campbell experienced connectivity issues between 11:50 a.m. until 12:10 p.m.

  • Resolution:COW-2023-105
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at 11:41 a.m. to discuss the following matters:

    • advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act with respect to planning.
    CARRIED

9.
Rise from Closed Session

  
  • Resolution:COW-2023-106
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Committee of the Whole rise & report from the Closed meeting at 12:48 p.m.; and
    THAT Committee of the Whole endorse all direction provided to staff at the Closed meeting held on April 11, 2023.

    CARRIED

9.1
Report 2023-DS-007 - Envision Durham – Beaverton Commons Employment Conversion Request

This item has attachments.  

Director of Development Services

  • Resolution:COW-2023-107
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Report 2023-DS-007,  Envision Durham – Beaverton Commons Employment Conversion Request be received; and
    THAT the request for an employment conversion (either for a portion or the entire subject area) to allow for sensitive land uses in this area not be supported and that the Employment Area designation be maintained.

  • Amendment:
    Moved byRegional Councillor Jubb

    THAT Resolution COW-2023-107 be amended by adding 'following receipt of third party legal advice'.

    CARRIED

  • Amended Main Motion

    Resolution:COW-2023-107
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Report 2023-DS-007 Envision Durham – Beaverton Commons Employment Conversion Request be received; and
    THAT the request for an employment conversion (either for a portion or the entire subject area) to allow for sensitive land uses in this area not be supported and that the Employment Area designation be maintained following receipt of third party legal advice.

    CARRIED

10.
Other Business

  

Committee requested an update on the status of CBM application and Rebanks application.

11.
Public Questions and Clarification

  

There were no public questions for clarification.

12.
Adjournment

  
  • Resolution:COW-2023-108
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 12:54 p.m.

    CARRIED
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