The Corporation of the Township of Brock
Council Revised Agenda

Monday, September 08, 2025 at 10:00 A.m. - 12:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Call to Order & Moment of Silence - 10:00 a.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Playing of the National Anthem

4.

Disclosure of Pecuniary Interest and Nature Thereof

5.

Community Announcements

6.

Public Meeting

7.

Presentations

8.

Delegations / Petitions

8.1

Request for Early Ice 2026 - 2027 Season

Matthew Gross, President
Brock Minor Hockey Association
Communication Number 508/25 and 546/25
Attending in-person

• Recommendation:

  Be it Resolved That the presentation by Matthew Gross, President on behalf of Brock Minor Hockey Association with respect to a request for early ice for the 2026-2027 season be received.

8.2

Sunderland Agricultural Society Request to use the Sunderland Community Centre for the 2026 Fall Fair

Debra Brethour, President
Sunderland Agricultural Society 
Attending in-person

• Recommendation:

  Be it Resolved That the presentation by Debra Brethour, President for the Sunderland Agricultural Society with respect to Early Ice for the 2026 - 2027 Season at the Sunderland Memorial Arena be received.

8.3

Request for Early Ice at the Beaverton Arena and Sunderland Arena

Brian McGregor, Treasurer 
Beaverton Agricultural Society 
Attending in-person

• Recommendation:

  Be it Resolved That the presentation by Brian McGregor, President for the Beaverton Agricultural Society with respect to request for Early Ice at the Beaverton Arena and Sunderland Arena be received.

8.4

Outer City Arts Business Financial Plan and Lease of Upstairs Auditorium - Old Cannington Town Hall

Charlotte Hale, Outer City Arts
Attending in-person

• Recommendation:

  Be it Resolved That the presentation and business financial plan presented by Charlotte Hale with respect to Outer City Arts lease of the upstairs auditorium of the Old Cannington Town Hall, be received.

9.

Adoption of Minutes of Previous Meetings

• Recommendation:

  Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

  • Council - July 28, 2025
  • Council - Closed - July 28, 2025

9.1

Minutes of previous Council Meetings

9.1.1

Council - July 28, 2025

9.1.2

Council - Closed - July 28, 2025

10.

Sub-Committees (Reports)

10.1

Finance Committee (Chair - Mayor Jubb)

10.1.1

Report 2025-FI-030, 2025 Charity Golf Tournament

Deputy Clerk, Public Works Assistant and Deputy Treasurer

• Recommendation:

  Be It Resolved That Report 2025-FI-030, 2025 Charity Golf Tournament be received.

10.1.2

Report 2025-FI-029, Revised 2026 Tariff of Fees

Director of Finance/Treasurer

• Recommendation:

  Be it Resolved That Report 2025-FI-029, Revised 2026 Tariff of Fees be approved: and
  That Council directs staff to present By-Law 3362-2025, being a by-law to impose fees for municipal services, at the Council meeting held on September 8, 2025

10.1.3

Report 2025-FI-028, 2026 Strong Mayor Budget

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2025-FI-028, 2026 Strong Mayor Budget Schedule be received.

10.2

Operations Committee (Chair - Councillor Pettingill)

10.2.1

Report 2025-OP-023, Asset Management Report

Interim Director of Public Works 

• Recommendation:

  Be It Resolved That Report 2025-OP-023, Asset Management be received; and
  That the 4Roads proposal to complete the State of the Infrastructure and Asset Management Plan be awarded based on a noncompetitive procurement basis; and
  That the cost of the report be funded through remaining reserves set aside in 2023 to complete the update of the asset management study.

10.2.2

Report 2025-OP-022, Dump Box for B2025-PW-11 Truck and Chassis

Interim Director of Public Works

• Recommendation:

  Be It Resolved That Report 2025-OP-022, Dump Truck Box for B2025-PW-11 Truck and Chasis be received; and
  That staff be authorized to proceed with the awarding of this quotation to Twin Equipment in the amount of $21,761.38 inclusive of net HST.

10.2.3

Report 2025-OP-021, Salt Concentration in Winter Sand

Interim Director of Public Works 

• Recommendation:

  Be It Resolved That report 2025-OP-021, Salt Concentration in Winter Sand be received; and
  That Council endorse using 4.5% salt in winter sand starting in 2025.

10.2.4

Report 2025-OP-024, Hard Surfacing Gravel Roads

Interim Director of Public Works

• Recommendation:

  Be It Resolved That Report 2025-OP-023, Hard Surfacing Gravel Roads be received; and
  That Council refer to 2026 budget discussions.

10.3

Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

10.3.1

Report 2025-PRF-015, Foster Hewitt Memorial Community Centre Dehumidifier Replacement

Director of Parks, Recreation and Facilities

• Recommendation:

  Be It Resolved That Report 2025-PRF-015, Foster Hewitt Memorial Community Centre Dehumidifier Replacement be received; and
  That staff proceed to order the electric desiccant dehumidifier with total funding of approximately $58,000 to be provided from the Beaverton Arena Reserve.

10.3.2

Report 2025-PRF-014, Foster Hewitt Memorial Community Centre Seasonal IR Controller

Director of Parks, Recreation and Facilities

• Recommendation:

  Be It Resolved That Report 2025-PRF-014, Foster Hewitt Memorial Community Centre Seasonal IR Controller be received; and
  That staff proceed to order the seasonal IR controller replacement with funding of approximately $54,340 being provided from the Beaverton Arena Reserve Fund.

10.3.3

Report 2025-PRF-016, Manilla Hall Accessible Access Improvements

Director of Parks, Recreation and Facilities

• Recommendation:

  Be It Resolved That Report 2025-PRF-016, Manilla Hall Access Improvements be received; and
  That staff proceed to award the contract to HEGXA Group with the additional funding of approximately $59,803 being taken from the Public Building Reserve fund.

10.4

Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

10.5

Protective Services Committee (Chair - Councillor Frank)

10.5.1

Report 2025-PS-009 - By-Law and Animal Services Division Q2 Report 2025, 2025-PS-009

By-law and Animal Services Supervisor

• Recommendation:

  Be It Resolved That Report 2025-PS-009, By-Law and Animal Services Division Q2 Report be received.

10.5.2

Report 2025-PS-010, Animal Control By-Law Amendments – Off-Leash Dog Park

By-law Enforcement and Animal Services Supervisor

• Recommendation:

  Be It Resolved That Report 2025-PS-010, Animal Control By-law Amendments – Off-Leash Dog Park, be received; and
  That Council approve the recommended changes to the Animal Control By-law as outlined in Report 2025-PS-010, and;
  That Council directs staff to present By-Law No. 3364-2025 being a by-law to amend Animal Control Bylaw 2446-2012-PP, at the Council meeting held on September 8, 2025; and
  That Council directs staff to apply to the Ministry of Attorney General, Ontario Court of Justice, to include the changes to the Animal Control Bylaw Set Fines, attached as Appendix “2” to Report 2025-PS-010.

10.6

Development Services Committee (Chair - Councillor Doble)

10.7

General Government Committee (Chair - Regional Councillor & Deputy Mayor Jubb)

10.7.1

Report 2025-GG-016, Regional Council Vacancy

Deputy CAO/Clerk

• Recommendation:

  Be It Resolved That Report 2025-GG-18, Regional Council Vacancy, be received; and
  That Council declare the office of Regional Councillor, vacant; and
  That Council approve the new Council Vacancy Policy as attached as Appendix “1” to Report No. 2025-GG-018; and
  That Council direct the Clerk to conduct an appointment by open call for qualified interested candidates in accordance to the timelines set out in Report No. 2025-GG-018; and
  That Council direct the Clerk to establish a Special Council meeting to be held on Wednesday, October 8, 2025 to consider and appoint an individual to the office of Regional Councillor.

10.7.2

Memorandum 2025-GG-020, Proposed Indigenous Engagement Guide for Durham Region Area Municipalities

CAO

• Recommendation:

  Be It Resolved That Memorandum 2025-GG-020, Proposed Indigenous Engagement Guide for Durham Region Area Municipalities be received; and
  That Council delegate staff the authority to execute the cost sharing agreement regarding the Proposed Indigenous Engagement Guide.

10.8

Climate Committee (Chair - Councillor Pettingill)

11.

Correspondence

11.1

Request to Extend Rate Reduction for use of the Manilla Hall

Ken Shaw, Narcotics Anonymous 
Communication Number 516/25

• Recommendation:

  Be It Resolved That Communication Number 516/25, Request to Extend Rental Reduction for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and 
  That Council approve the request for an extension of 6 months at the rate of $60 per month starting in October 2025 and ending in April  2026; 

  Or

  That Council respectfully deny the request to extend the reduced rate for the use of the Manilla Hall.

11.2

Boathouse Leases - Beaverton Harbour - Title Transfer - 2 Harbour Park, Beaverton

Riverin Law Firm 
Communication Number 544/25

• Recommendation:

  Be It Resolved That Communication Number 544/25, Boathouse Leases - Beaverton Harbour - Title Transfer - 2 Harbour Park, Beaverton submitted by Riverin Law Firm be received; and 
  That Council direct the Clerk to amend the lease by adding the requested additional lease holder name. 

11.3

Durham Region 9-1-1 System Agreement for Execution

Durham Region
Communication Number 549/25

• Recommendation:

  Be It Resolved That Communication Number 549/25, Durham Region 9-1-1 System Agreement for Execution be received; and 
  That Council authorize the Clerk to execute the 9-1-1 System Agreement.

11.4

Response to Early Ice Request

Bill Graham, President
Beaverton Lions Club
Related to item 8.1

• Recommendation:

  Be It Resolved That Communication Number 559, Response to Early Ice Request, submitted by the Bill Graham, President of the Beaverton Lions Club be received. 

11.5

Support for Brock Minor Hockey Association’s Ice Allocation Request

Stephen Phillips, Chair - Victoria Durham Minor Hockey League
Communication Number 573/25

• Recommendation:

  Be It Resolved That Communication Number 573/25, Support for Brock Minor Hockey Association Ice Allocation Request, submitted by Stephen Phillips, Chair - Victoria Durham Minor Hockey League be received. 

12.

Notice of Motions

13.

By-Laws

• Recommendation:

  Be it Resolved That By-laws 3362-2025, and 3364-2025  be taken as read, enacted and signed by the Mayor and Municipal Clerk.

13.1

By-Law Number 3362-2025, Fees By-law

Being a By-Law to impose fees for services and activities provided or done by or on behalf of the Township of Brock and for the use of municipal property.

13.2

By-Law Number 3364-2025, Amendment to the Animal Control By-law

Being a By-law amend the “Animal Control By-Law” (2446-2012-PP), to provide for the licensing and regulation of certain animals within the Township of Brock.

14.

Closed Session

• Recommendation:

  Be it Resolved That Council proceed into a Closed Meeting at ____ a.m./p.m. to discuss the following matters:

  • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act 
  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act 

14.1

Purchase of Unopened Roadway - Durham Road 23 and Thorah Concession Road 2 PIN Number 72026-0032

14.2

Update on Purchase of Unopened Roadway off of Durham Road 23 PIN Number 72024-0061

14.3

Beaverton Public Works Yard

14.4

Employee Compensation Review

15.

Rise from Closed Session

• Recommendation:

  Be it Resolved That Council rise & report from Closed Meeting of Council at TIME a.m p.m.; and,

  That Council endorse all direction provided to staff, at the Closed Meeting of Council held on September 8, 2025.

16.

Other Business

17.

Regional Councillor Update

18.

Public Questions and Clarification

19.

Confirmation By-law

By-law Number 3363-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 8, 2025.

• Recommendation:

  Be it Resolved That By-law Number 3363-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 8, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

20.

Adjournment

• Recommendation:

  Be it Resolved That the meeting of Council adjourn at TIME a.m. p.m.