The Corporation of the Township of Brock
Council Revised Agenda

Monday, April 14, 2025 at 10:00 A.m. - 12:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Call to Order & Moment of Silence - 10:00 a.m.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Playing of the National Anthem

4.

Disclosure of Pecuniary Interest and Nature Thereof

5.

Community Announcements

6.

Public Meeting

7.

Presentations

7.1

Durham Agricultural Advisory Committee Annual Update

Tom Watpool and Hubert Schillings, Durham Agricultural Advisory Committee
Attending in-person

• Recommendation:

  Be it Resolved That the presentation by Tom Watpool and Hubert Schillings of the Durham Agricultural Advisory Committee with respect to the Durham Agricultural Advisory Committee Annual Update be received.

8.

Delegations / Petitions

8.1

Beaverton Agricultural Society Lease Agreement

Brian McGregor, Treasurer - Beaverton Agricultural Society
Related to Item Number 10.7.2 - Report 2025-GG-007, Lease Agreements for Beaverton & Sunderland Agricultural Societies

• Recommendation:

  Be it Resolved That the presentation by Brian McGregor on behalf of the Beaverton Agricultural Society with respect to the Beaverton Agricultural Society Lease Agreement be received.

9.

Adoption of Minutes of Previous Meetings

• Recommendation:

  Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

  • Council - Closed  - March 10, 2025
  • Council - March 24, 2025

  And receives minutes of Advisory Committee meetings as listed in Section 9.2:

  • Manilla Hall Community Association - February 19, 2025

9.1

Minutes of previous Council Meetings

9.1.1

Council - Closed - March 10, 2025

9.1.2

Council - March 24, 2025

9.2

Minutes of Advisory Committee Meetings

9.2.1

Manilla Hall Community Association - February 19, 2025

9.2.2

Non-Profit Sector Advisory Committee - March 18, 2025

10.

Sub-Committees (Reports)

10.1

Finance Committee (Chair - Mayor Schummer)

10.1.1

Report 2025-FI-016, By-Law to Provide for 2025 Final Property Tax Levies

• Recommendation:

  Be It Resolved That Report 2025-FI-016, By-law to Provide for 2025 Final Property Tax Levies be received; and
  That the attached by-law for the 2025 Property Tax Levies be adopted and signed by the Mayor and Clerk.

10.2

Operations Committee (Chair - Councillor Pettingill)

10.2.1

Report 2025-OP-006, Sidewalk Request Regional Road 12 Consideration to Council

Interim Director of Public Works

• Recommendation:

  Be It Resolved That Report No. 2025-OP-006 entitled “Sidewalk request Regional Road 12 Consideration to Council”, be received; and

  That Council respectfully decline the Durham Student Transportation Services’ request to install a sidewalk on Regional Road 12 from Brock Highschool east towards Side Road 18A and connecting to the existing sidewalk

10.2.2

Report 2025-OP-007, Road Gravel Tender Results

Capital Projects Coordinator

• Recommendation:

  Be It Resolved That Report 2025-OP-007 entitled “Road Gravel”, be received and;

  That Council approve the contract amount of $525,390.55 (including non-refundable HST) with Robert E Young Construction Ltd. and;

  That Council approve the additional road section of $ 160,476.87 (including non-refundable HST); and

  That Council authorize the Mayor and Clerk to execute the contract with Robert E Young Construction Ltd.

10.2.3

Report 2025-OP-008, Double Surface Treatment and Slurry Seal Tender Results

Capital Projects Coordinator

• Recommendation:

  Be It Resolved That Report No. 2025-OP-008 entitled “Double Surface Treatment and Slurry Seal”, be received; and

  That Council approve the contract amount of $588,108.31 (including non-refundable HST) with Duncor Enterprises Ltd.; and

  That Council approve the additional road section of $80,173.65 (including non-refundable HST); and

  That Council authorize the Mayor and Clerk to execute the contract with Duncor Enterprises Ltd.

10.3

Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

10.3.1

Report 2025-PRF-008, Beaverton Town Hall Elevator Repairs

Director of Parks, Recreation and Facilities

• Recommendation:

  Be It Resolved That Report 2025-PRF-008, Beaverton Town Hall Elevator Repairs be received; and
  That staff be directed to issue a purchase order for the replacement of the main control board for the elevator at the Beaverton Town Hall; and
  That the Director of Finance be authorized to transfer the funds from the Building Capital Reserve fund for this repair.

10.3.2

Report 2025-PRF-007, Public Building Repairs, Winter Damage

Director Parks, Recreation and Facilities

• Recommendation:

  Be it Resolved That Report 2025-PRF-007, Public Buildings Winter Damage be received; and
  That the Director of Finance be directed to transfer the costs as outlined within the report for unforeseen repairs to the properties listed, from the Public Buildings Reserve with an upset limit of $45,000; and
  That Council direct staff to commence all works as soon as possible.

10.4

Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

10.5

Protective Services Committee (Chair - Councillor Frank)

10.6

Development Services Committee (Chair - Councillor Doble)

10.7

General Government Committee (Chair - Regional Councillor Jubb)

10.7.1

Report 2025-GG-005, Alternative Voting Methods for the 2026 Municipal Election

Deputy CAO/Clerk

• Recommendation:

  Be It Resolved That Report 2025-GG-005, entitled “Alternative Voting methods for the 2026 Municipal Elections” be received; and

  That Council approve the use of internet voting and optical scan tabulators to count the paper ballots, as alternative voting methods for the 2026 Municipal Elections; and

  That By-law Number 3337-2025, to authorize the use of internet voting method and paper “ballot-on-demand” with the use of optical scan tabulators to count the paper ballots in the 2026 Municipal & School Board Elections, be presented to Council for approval.

10.7.2

Report 2025-GG-007, Lease Agreements for Beaverton & Sunderland Agricultural Societies

Deputy CAO/Clerk

• Recommendation:

  Be It Resolved That Report 2025-GG-007, Lease Agreement for Beaverton and Sunderland Agricultural Societies, be received; and
  That Council authorizes the Mayor and Clerk to execute the Beaverton Agricultural Society and Sunderland Agricultural agreements; and
  That Council grant the Sunderland Agricultural Society relief in the amount of approximately $6,636.36 (inclusive of HST) from the 2025 Fees & Charges By-law and each subsequent year to the end of the term of the lease based on any annual increases to the Fees & Charges By-law; and
  That Council grant the Beaverton Agricultural Society relief in the amount of approximately $6,636.36 (inclusive of HST) from the 2025 Fees & Charges By-law and each subsequent year to the end of the term of the lease based on any annual increases to the Fees & Charges By-law.

10.8

Climate Committee (Chair - Councillor Pettingill)

11.

Correspondence

11.1

Rental Reduction Request for Use of Manilla Hall

Ken Shaw, Narcotics Anonymous
Communication Number 195/25

• Recommendation:

  Be It Resolved That Communication Number 195/25, Rental Reduction Request for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and 
  That Council approve the request for an initial 6 month agreement at the rate of $50 per month starting in May 2025 and ending in October 2025; and
  That Narcotics Anonymous will provide an update to Council prior to the expiry of the 6 month agreement; 
  Or
  That Council respectfully decline the request. 

11.2

Docs for Durham 2024 Annual Report - Physician Recruitment

Docs For Durham
Communication Number 197/25

• Recommendation:

  Be It Resolved That Communication Number 197/25, Docs for Durham 2024 Annual Report, submitted by Docs for Durham be received.

11.3

Thorah Island Request for Cormorant Management of Authorized Agents and Timelines

Thorah Island Rate Payers Association
Communication Number 200/25

• Recommendation:

  Whereas Thorah Island, located on Lake Simcoe, has been inundated with Cormorant colonies and has experienced deterioration of shoreline vegetation and trees; and
  Whereas the Thorah Island Cormorant Management Operation has been continuous since 2011 with a positive reversal of vegetation and tree growth along its shoreline, allowing other birds to re-inhabit the island; and
  Whereas The Fish and Wildlife Conservation Act has specific provisions which enables private landowners to protect their property from cormorants, under Subsection 31 (1) an individual who believes on reasonable grounds that cormorants are damaging or are about to damage their property may harass, capture or kill the cormorants on their property; and
  Whereas a landowner can appoint an agent(s) to act on their behalf to harass or kill cormorants on their land, as prescribed in Section 132 of O. Reg 665/98; and
  Whereas the Township of Brock believes on reasonable grounds that cormorants are damaging trees and vegetation along its 66-foot right-of-way along the shoreline on Thorah Island, as well as the fishery in Lake Simcoe;

  Be it Resolved that Communication Number 200/25, Request to authorize agents for cormorant management on municipally owned 66-foot right-of-way along the shoreline - Thorah Island, as submitted by Larry Wickett be received; and
  That Council provide permission to Larry Wickett, Paul Stojanovski, and  Paul Grout to act as agents as prescribed in Section 132 of O. Reg 665/98, for the Cormorant Management operation on the Township's owned 66 foot right of way along the shoreline on Thorah Island, subject to the following conditions:

  • Spring culling of the Cormorants may commence as early as April 14 to June 20, 2025, however must cease immediately upon hatching of any nesting eggs.
  • Spring culling is limited to Monday's through Friday's save and except holidays.
  • Late summer culling of the Cormorants is limited between August 11 -  August 28, 2025, Monday's to Thursday's save and except holidays, subject to all nesting on the island being ended.
  • Fall culling of the Cormorants is limited to September 2 - October 31, 2025 on Monday's to Friday's save except holidays.
  • The agents must enter into an agreement with the Township, acknowledging the conditions imposed.

11.4

Additional Residential Units in the Oak Ridges Moraine

Township of Adjala-Tosorontio
Communication Number 199/25
Requested from the Council Information Index by Councillor Pettingill

• Recommendation:

  Be It Resolved That Communication Number 199/25, Additional Residential Units in the Oak Ridges Moraine be received; and
  That Council endorse the resolution from the Township of Adjala-Tosorontio. 

11.5

Request to convert yield signs to stop signs in Barkey Subdivision in Cannington

Barb Moore
Communication Number 210/25

• Recommendation:

  Be It Resolved That Communication Number 210/25, Request to convert yield signs to stop signs in Barkey Subdivision in Cannington, submitted by Barb Moore be received; and 
  That staff investigate the feasibility of the request and report back. 

11.6

Brock Bandits Hockey - Request for Designation as Minor Sport Group for Rental Rates

Matt Gross
Communication Number 223/25

• Recommendation:

  Be it Resolved That Communication number 223/25 as submitted by Matt Gross for Brock Bandits Hockey with respect to reduced rental fees be received; and
  That Brock Bandits Hockey be granted an exemption to the Ice Allocation policy (PR 4) to be deemed a Designated Minor Group.

  OR

  That Council respectfully declines the request in accordance with the Ice Allocation Policy (PR 4).

11.7

Support for Community Care Durham’s Vision for Implementing the OneConnect Program in Durham Region

Town of Whitby
Communication Number 217/25
Requested from the Council Information Index by Councillor Canavan

• Recommendation:

  Be It Resolved That Communication Number 217/25, Support for Community Care Durham's Vision for Implementing the OneConnect Program in Durham Region be received; and
  That Council endorse the resolution from the Town of Whitby.

12.

Notice of Motions

12.1

Disaster Recovery Assistance for Ontarians (DRAO) program

Moved by: Mayor Schummer
Seconded by: Regional Councillor Jubb

• Recommendation:

  Whereas on Saturday, March 29, 2025, a severe ice storm hit parts of southern Ontario, including the Township of Brock, coating trees and power lines in ice; and
  Whereas by Sunday, March 30th, 2025, much of Brock township was without hydro electric power, including both landline and cellular communications; and
  Whereas the Brock Emergency Control Group met on Sunday, March 30, 2025 to evaluate and address the growing concerns over ongoing damage and widespread communication failures; and
  Whereas Mayor Schummer on behalf of the Township of Brock, declared a State of Emergency Sunday March 30, 2025; and
  Whereas Brock Township residents in our urban areas were without power for 2-3 days yet many of the rural/agricultural residents were without power for 10 days; and
  Whereas those residents that were without power have suffered damage to personal and business properties including loss of income; and
  Whereas the Municipal Affairs and Housing has a Disaster Recovery Assistance for Ontarians (DRAO) program in place to help residents recover costs after a natural disaster, that are not covered by insurance coverage; and
  Whereas the DRAO program must be “activated” by the Minister in order for residents to apply for cost recovery from damage to private property if there’s a sudden, unexpected natural event, such as a flood or tornado that causes costly and widespread damage. 
  Be It Therefore Resolved That Council for the Township of Brock encourage the Honorable Paul Calandra, Minister of Municipal Affairs and Housing, “Activate” the Disaster Recovery Assistance for Ontarians (DRAO) program in order to allow Brock residents to apply for damages to their property; and
  That Council direct staff to forward a copy of this resolution to Honorable Premier Doug Ford, the Honorable Rob Flack, Minister of Municipal Affairs and Housing.

13.

By-Laws

• Recommendation:

  Be it Resolved That By-laws 3337-2025, 3338-2025, 3339-2025, 3340-2025 and 3342-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

13.1

By-Law Number 3337-2025, Being a by-law to Authorize Voting Methods

Being a by-law to authorize the use of Alternative Voting Methods for the 2026 Municipal and School Board Elections

13.2

By-Law Number 3338-2025, Temporarily Close a Municipal Road, Sunderland Fall Fair

Being a by-law to temporarily close a municipal road and prohibit through traffic for the parade during Sunderland Fall Fair 2025

13.3

By-Law Number 3339-2025, Temporarily Close a Municipal Road, Beaverton Fall Fair

Being a by-law to temporarily close a municipal road and prohibit through traffic for the Children's Parade during the Beaverton Fall Fair 2025

13.4

By-Law Number 3340-2025, Being a by-law to Amend By-law 3017-2021 Procedural By-law

To amend the Procedural Bylaw to include the playing of the National Anthem.

13.5

By-Law Number 3342-2025, Final Property Tax Levy

Being a by-law to levy and collect property taxes for the year 2025.

14.

Closed Session - To begin at 1:00 p.m.

• Recommendation:

  Be it Resolved That Council proceed into a Closed Meeting at 1:00 p.m. to discuss the following matters:

  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act
  • educating or training members of the council, local board, or committees pursuant to Section 239 (3.1)
  • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act 

14.1

Procurement and Procedural By-law

14.2

Memorandum 2025-GG-009, Lottery Licence Training 

Deputy CAO/Clerk

14.3

Advisory Committee Survey Follow Up and Next Steps

15.

Rise from Closed Session

• Recommendation:

  Be it Resolved That Council rise & report from Closed Meeting of Council at TIME p.m.; and,

  That Council endorse all direction provided to staff, at the Closed Meeting of Council held on April 14, 2025.

16.

Other Business

17.

Regional Councillor Update

18.

Public Questions and Clarification

19.

Confirmation By-law

By-law Number 3341-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 14, 2025.

• Recommendation:

  Be it Resolved That By-law Number 3341-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 14, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

20.

Adjournment

• Recommendation:

  Be it Resolved That the meeting of Council adjourn at TIME p.m.