The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, October 21, 2024 at 3:00 P.m. - 4:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Meeting Details

    
This link will take you directly to the livestream video.

https://video.isilive.ca/brock/live.html

Those wishing to attend the meeting in person or virtually to speak to Council on an item on this published agenda are asked to contact [e-mail] prior to the start of the meeting and staff will provide the meeting details.

2.

Call to Order & Moment of Silence - 3:00 P.M.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature Thereof

5.

Presentation(s)

6.

Delegation(s) / Petition(s)

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2024-FI-029, Prior Year Surplus

Director of Finance/Treasurer 

• Recommendation:

  Be It Resolved That Report 2024-FI-029, Prior Year Surplus be received; and
  That Council direct staff to allocate the surplus from 2016 and 2017 as follows:

  Department	$
  Rate Stabilization	$402,152
  Library Stabilization	$80,274
  Protection	$56,110
  Building	$113,311
  Public Works – Gravel	$34,319
  Public Works – Fleet	$105,802
  Public Works – Roads	$155,673
  Public Works – Sidewalks	$2,467
  Public Works – Streetlights	$7,569
  Public Works – Parking Lots	$4,655
  Public Works – Snow/Dust	$18,852
  Parks	$87,640
  Planning and Development	$47,018
  Public Buildings	$126,187
  Fire	$91,361
  Total	$1,333,391

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Memorandum 2024-OP-014, 2024 Public Works Capital Projects - Update 

Director of Public Works 

• Recommendation:

  Be It Resolved That Memorandum 2024-OP-014, 2024 Public Works Capital Projects - Updates be received. 

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2024-PRF-025, Annual Camp Summary Report

Recreation and Leisure Coordinator

• Recommendation:

  Be It Resolved That Report 2024-PRF-025 Annual Camp Summary be received; and
  That Staff do not plan for a December 2024/January 2025 Winter Day Camp Program; and
  That Staff plan for a 2025 March Break Camp Program; and
  That Staff plan for a 2025 Summer Day Camp Program for 8 weeks in Beaverton and 8 weeks in Cannington, with no weeks being scheduled at Sunderland Arena due to the scheduled renovation; and
  That staff plan for Summer Camp with 3 short weeks – June 30^th, August 5^th, August 18^th; and
  That Township continue providing the Ontario Works Subsidy Program and the Child Care Fee Subsidy Program; and
  That staff continue to engage and secure special guests for our summer camp offerings; and
  That staff continue to investigate the opportunity of off-site trips and provide proposed costs as part of budget discussions.

7.3.2

Report 2024-PRF-024, Outdoor Movies

Recreation and Leisure Coordinator

• Recommendation:

  Be It Resolved That Report 2024-PRF-024, Outdoor Movies be received; and
  That the Township continue with Outdoor Movie nights; and
  That the Township work with community organizations to enhance the movie nights; and
  That the Township plan a Fall and Winter event for families and include a movie viewing.

7.3.3

Report 2024-PRF-026, Amendment to the Community Sports and Recreation Infrastructure Fund Grant Application

Director of Parks, Recreation and Facilities 

• Recommendation:

  Be It Resolved That Report 2024-PRF-026, Amendment to the Community Sports and Recreation Infrastructure Fund Grant Application be received; and
  That staff be directed to proceed with the grant application based on an amended scope including replacing the boards, backers and glass, chiller, condenser, dehumidifier, infrared controller unit, and flooring and lighting upstairs; and
  That the funding for the Township’s portion of this project be taken from the Beaverton Arena Reserve; and
  That this be ratified at the Council meeting of October 21, 2024

7.4

Tourism, Economic Development and Community Committee (Councillor Canavan - Chair)

7.5

Protection Services Committee (Councillor Frank - Chair)

7.5.1

Report 2024-PS-013, Fire Station Repairs

Fire Chief
Deferred from Committee of the Whole on October 7, 2024 by Resolution COW-2024-180

Verbal update by Fire Chief

• Recommendation:

  Be It Resolved That Report 2024-PS-013, Fire Station Repairs be received; and
  That the Fire Chief be directed to bring forward an updated report when quotes are received. 

7.6

Development Services Committee (Councillor Doble - Chair)

7.6.1

Report 2024-DS-009, Zoning By-law Amendment (ZBA-2024-02) Application, 15-17 Munro Street West – Recommendation Report

Director of Development Services

• Recommendation:

  Be It Resolved That Report 2024-DS-009 Zoning By-law Amendment (ZBA-2024-02) application for 15-17 Munro Street West – Recommendation Report, be received; and
  That application ZBA-2024-02 to amend Zoning By-law 287-78-PL be approved; and
  That the zoning by-law appended to this report as Attachment 1, be brought forward to Council for adoption at the Council meeting on October 21.

7.6.2

Report 2024-DS-010, Street Names for the Logan Homes Subdivision (S-B-2017-01)

Director of Development Services

• Recommendation:

  Be It Resolved That Report 2024-DS-010 Street Names for the Logan Homes Subdivision (S-B-2017-01), be received; and
  That the following streets names be approved for the Logan Homes subdivision (S-B-2017-01) – Dobson Drive, Miller Drive, Speedie Lane; and
  That these recommendations be ratified at the Council meeting on October 21, 2024.

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Revised 2025 Budget Meeting Dates - 2024-GG-032

• Recommendation:

  Be It Resolved That Memorandum 2024-GG-032, Revised 2025 Budget Meeting Dates be received; and
  That the new meeting dates within the memorandum be approved for the 2025 Budget deliberations.

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

9.

Rise from Closed Session

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at TIME a.m. p.m.