The Corporation of the Township of Brock
Committee of the Whole Agenda

Monday, June 26, 2023 at 3:00 P.m. - 4:00 P.m.

Virtual Meeting

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1.

Zoom Link

Join Zoom Meeting 
https://us06web.zoom.us/j/82739977844?pwd=UlBDSldhYURFTVpTMXZ2YWtsTUN6dz09 

2.

Call to Order & Moment of Silence - 3:00 p.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentations

5.1

Core Services Review Presentation

Performance Concepts

• Recommendation:

  BE IT RESOLVED THAT the presentation by Performance Concepts with respect to Lakeridge Health Community Update be received for information.

6.

Delegations / Petitions

6.1

Lakeridge Health Community Update

Cynthia Davis, President and CEO
Lakeridge Health

• Recommendation:

  BE IT RESOLVED THAT the presentation by Cynthia Davis, President and CEO of Lakeridge Health with respect to Lakeridge Health Community Update be received for information.

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2023-FI-015, 2023 Golf Tournament Application funding-2nd Intake

Manager of Accounting

• Recommendation:

  BE IT RESOLVED THAT Report 2023-FI-015, Charity Golf Tournament Application Funding-2^nd Intake be received; and
  THAT Committee approve the disbursement of funds as outlined in Attachment No.1.; and
  THAT this recommendation be ratified at the June 26 Council meeting.

7.1.2

Report 2023-FI-016 - Delegate Authority to Municipal Treasurer/Deputy Treasurer Bylaw

Property Tax Collector/Manager of Accounting

• Recommendation:

  BE IT RESOLVED THAT Report 2023-FI-016 to delegate specific authority to the Treasurer/Deputy Treasurer, be received;
  THAT Council permit the Treasurer to enter into an extension agreement with a property owner to allow for payments to be made on an arrears account over the next seven (7) months to bring the account to current; AND
  THAT Council consider Bylaw #3201-2023 to designate authority to the Treasurer/Deputy Treasurer to enter into and authorized extension agreements on behalf of Council; and
  THAT this recommendation be ratified at the June 26, 2023 Council meeting.

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Report 2023-OP-004 - Tender B2023-PW-19 Ultrathin Resurfacing and Supply and Installation of Speed Humps

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-OP-004, tender B2023-PW-19 Ultrathin Resurfacing and Supply and Installation of Speed Humps be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Tri Son  Contracting Inc. in the amount of $246,717.00 (Excl. HST); and
  THAT this recommendation be ratified at the June 26, 2023 Council meeting.

7.2.2

Report 2023-OP-003 - Tender B2023-PW-20 Slurry Seal

Director of Public Works

• Recommendation:

  BE IT RESOLVED THAT Report 2023-OP-003, Tender B2023-PW-20 Slurry Seal be received; and
  THAT staff be authorized to proceed with the recommendation of awarding the tender to Duncor Enterprises Inc. in the amount of $167,620.95; and
  THAT this recommendation be ratified at the June 26, 2023 Council meeting.

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.4

Tourism & Economic Development Committee (Councillor Frank - Chair)

7.5

Protection Services Committee (Councillor Canavan - Chair)

7.5.1

Report 2023-PS-011, By-Law Enforcement Policy

Clerk & By-law Enforcement Branch & Development Services

• Recommendation:

  BE IT RESOLVED THAT report 2023-PS-011 entitled “By-Law Enforcement Policy, be received; and
  THAT Council adopt the By-Law Enforcement Policy attached as Appendix “1” to report 2023-PS-011.

7.6

Development Services Committee (Councillor Doble - Chair)

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Report 2023-GG-019 - Tile Loan Application – Candice Greer – Lot 10, Concession 11, Cannington

Acting Deputy Clerk

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-019, Tile Drainage Loan Application submitted by Candice Greer for the property Lot 10, Concession 11 be received; and

  THAT Council approve the tile drain loan and pass the required Rating By-law 3202-2023; and

  THAT Council approve the withdrawal of $50,000 from By-law 2153-2008-FI leaving a remainder of $72,400; and

  THAT Staff submit the Rating By-law 3202-2023 and Schedule A to the Region of Durham and the

  Ministry of Agriculture, Food and Rural Affairs; and
  THAT this recommendation be ratified at the Council meeting held on June 26, 2023.

7.7.2

Report 2023-GG-020 - Tile Loan Application – Jason Creighton – Lot 9, Concession 11, Cannington

Acting Deputy Clerk

• Recommendation:

  BE IT RESOLVED THAT Report 2023-GG-020, Tile Drainage Loan Application submitted by Jason Creighton for the property Lot 9, Concession 11 be received; and

  THAT Council approve the tile drain loan and pass the required Rating By-law 3202-2023; and

  THAT Council approve the withdrawal of $20,500.00 from By-law 2153-2008-FI leaving a remainder of $51,900.00; and

  THAT Staff submit the Rating By-law 3202-2023 and Schedule A to the Region of Durham and the

  Ministry of Agriculture, Food and Rural Affairs; and
  THAT this recommendation be ratified at the Council meeting held on June 26, 2023.

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at ____ a.m. p.m. to discuss the following matters:

  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act with respect to Ball Avenue

8.1

Sale of Land - Ball Avenue

9.

Rise from Closed Session

• Recommendation:

  BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and,
  THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on June 26, 2023.

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.