The Corporation of the Township of Brock

Committee of the Whole Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Meeting Details (Agenda only)

  

2.
Call to Order & Moment of Silence - 1:00 p.m.

  

Mayor Schummer called the meeting to order at 1:00 p.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentation(s)

  

None.

6.
Delegation(s) / Petition(s)

  

None.

7.
Sub-Committees

  
  • Resolution:COW-2024-056
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the agenda be amended to bring forward Report 2024-PRF-005, Sunderland Memorial Arena  Renovation and Expansion Update for consideration at this time.

    CARRIED

7.1
Sunderland Arena Budget 

  

Manager of Facilities and Director of Finance/ Treasurer
Capital Budget Pages: 104, 119

7.1.1
Report 2024-PRF-005, Sunderland Arena Renovation and Expansion Project Update

This item has attachments.  

Chief Administrative Officer & Director of Finance/Treasurer

  • Resolution:COW-2024-057
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Report PRF-005, February 15, 2024, Sunderland Arena Renovation and Expansion Project Update, be received; and

    THAT Council provide staff with direction to proceed with increasing the operating line of credit to $3 million to be used only if required; and

    THAT Council allocate $280,000 from the Tax Rate Stabilization Reserve to the Sunderland Arena Reserve for the Sunderland Arena Renovation and Expansion Project; and

    THAT Council provide staff with direction to proceed with the required procurement documents to implement the Sunderland Arena Renovation and Expansion Project.

    CARRIED

7.2
2024 Draft Budget Day Four

  

7.2.1
Public Works Presentation

This item has attachments.  

The Director of Public Works provided an overview which included:

  • Mandate
  • Roles and Responsibilities
  • Guiding Metrics
  • 2023 Overview
  • 2023 Departmental Highlights
  • 2024 Work Plan
  • New Initiatives and New Staffing
  • 2024 Outlook
  • Resolution:COW-2024-058
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 2:47 p.m. until 3:10 p.m.

    CARRIED
7.2.1.1
Public Works - Operating Budget (Pages 73-91)
  
  • Resolution:COW-2024-059
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Public Works 2024 Operating Budget including the reductions to the following:

    THAT the Brush/Tree machine rental external GL 10-25-252-5630-6520 be reduced from 40,000 to $20,000;

    THAT Ditching machine rental external GL 10-25-252-5640-6520 reduced from 19,000 to 10,000;

    THAT Dust layer new initiative GL 10-25-256-5770-6620 be reduced from $35,000 to $10,000;

    THAT Safety devices miscellaneous new initiatives GL 10-25-260-5850-6630 be reduced from $45,600 to $20,000;

    THAT $96,311 be removed from Roads Administration Salaries GL 10-25-100-5900-6010 as it relates to the Mechanic position; and

    THAT $46,800 be removed from Roads Administration Mechanic Savings GL 10-25-100-5900-6255.

    CARRIED
  • Resolution:COW-2024-060
    Moved byCouncillor Doble

    BE IT RESOLVED THAT the Budget Committee endorse an additional $20,000 to the Public Works 2024 Operating Budget for Thorah Island Road Reserve.

    CARRIED

8.
Closed Session

  

None.

9.
Rise from Closed Session

  

10.
Other Business

  

None.

11.
Public Questions and Clarification

  

11.1
Don Gordon, Sunderland Lions Club

  
  • expressed appreciation for being able to move forward on the Sunderland Arena Renovation and Expansion Project

11.2
Sunderland Arena Renovation and Expansion Project

This item has attachments.  

Kevin Risebrough
Communication Number 91/24

  • Resolution:COW-2024-061
    Moved byCouncillor Doble

    BE IT RESOLVED THAT communication number 91/24 as submitted by Kevin Risebrough with respect to the Sunderland Arena Renovation and Expansion Project be received for information.

    CARRIED

12.
Adjournment

  
  • Resolution:COW-2024-062
    Moved byCouncillor Doble

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 5:11 p.m.

    CARRIED
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