The Corporation of the Township of Brock

Committee of the Whole Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice

1.
Meeting Details (listed only on agenda)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentation(s)

  

None.

6.
Delegation(s) / Petition(s)

  

None.

7.
Sub-Committees

  

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2024-FI-010, 2023 Annual Report on Building Fees and Costs

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:COW-2024-097
    Moved byCouncillor Pettingill

    Be it Resolved That Report 2024-FI-010, 2023 Annual Report on Building Fees and Costs be received; and
    That Council approve the transfer of $120,135.00 from the Building Reserve Fund for 2023.

    CARRIED

7.1.2
Report 2024-FI-008, Investment Policy Updated and Summary of Investments as of December 2023

This item has attachments.  

Director of Finance/Treasurer 

  • Resolution:COW-2024-098
    Moved byCouncillor Doble

    Be It Resolved That Report 2024-FI-008, Investment Policy Update and Summary of Investments as of December 2023 be received; and
    That Council approve the new Municipal Investment Policy (Appendix A, attached).

    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

7.2.1
Report 2024-OP-003, Tender B2024-PW-04 Half Ton Truck

This item has attachments.  

Director of Public Works

  • Resolution:COW-2024-099
    Moved byRegional Councillor Jubb

    Be It Resolved That Report 2024-OP-003, Tender B2024-PW-04-Half Ton Truck be received; and
    That staff be authorized to proceed with the recommendation of awarding the tender to Finch Chevrolet, London in the amount of $55,701.50 plus HST, and
    That the entire purchase of $55,701.50 (plus non refundable HST) be withdrawn from the Capital Reserve Funds-Work Equipment replacement.

    CARRIED

7.2.2
Report 2024-OP-002, Tender B2024-PW-03 Three Quarter ton truck

This item has attachments.  

Director of Public Works

  • Resolution:COW-2024-100
    Moved byCouncillor Doble

    Be It Resolved That Report 2024-OP-002, Tender B2024-PW-03 Three quarter ton truck be received; and
    That staff be authorized to proceed with the recommendation of awarding the tender to Finch Chevrolet, London in the amount of $69,246.50 plus HST; and
    That the entire purchase of $69,246.50 (plus non refundable HST) be withdrawn from the Capital Fleet Reserve Fund.

    CARRIED

7.2.3
Report 2024-OP-004, Tender B2023-PW-024 One Ton Truck

This item has attachments.  

Director of Public Works

  • Resolution:COW-2024-101
    Moved byCouncillor Frank

    Be It Resolved That Report 2024-OP-004, Tender B2023-PW-024-One Ton Truck be received; and
    That staff be authorized to proceed with the recommendation of awarding the tender to Fraiser Auto Group in the amount of $91,472.78 plus HST; and
    That the entire purchase of $91,472.78 (plus non refundable HST) be withdrawn from the Capital Reserve Funds – Works equipment replacement.

    CARRIED

7.2.4
Beaverton Fire Hall LSRCA Low Impact Development Project

  
  • Resolution:COW-2024-102
    Moved byCouncillor Doble

    Be it Resolved That Council direct staff to immediately release a communication message on all mediums that highlight the Lake Simcoe Region Conservation Authority's Low Impact Design (LID) project and the benefit to the long-term health of Lake Simcoe; and

    That Council direct staff to prepare a report that outlines the project, its' design, functionality, ongoing maintenance costs, and the future Capital Asset Management aspect of the infrastructure related to the LID project.

    CARRIED

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

7.3.1
Memorandum 2024-PRF-004, Annual Review of the Commemorative Donation Program 

This item has attachments.  

Manager of Parks, Facilities, Recreation and IT; and Deputy Clerk

  • Resolution:COW-2024-103
    Moved byRegional Councillor Jubb

    Be It Resolved That Memorandum 2024-PRF-004, Annual Review of the Commemorative Donation program be received; and
    That Council approve the suggested price changes for 2024; and 
    That Council direct staff to annually review the Commemorative Donation Program.

    CARRIED

7.3.2
Report 2024-PRF-001, Rick MacLeish Memorial Community Centre Auditorium Roof

This item has attachments.  

Manager Parks, Recreation, Facilities and IT

  • Resolution:COW-2024-104
    Moved byCouncillor Canavan

    Be It Resolved That Report 2024-PRF-011, Rick MacLeish Memorial Community Centre Auditorium Roof be received; and
    That Council authorize staff to proceed with a Request for Quote for the replacement of the roof membrane and associated items for the Rick MacLeish Memorial Community Centre Auditorium building roof; and
    That the funding for this project be taken from the previously approved Rick MacLeish – Roof Replacement funding, project 21-031.

    CARRIED

7.4
Tourism & Economic Development Committee (Councillor Frank - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Canavan - Chair)

  

7.5.1
Report 2024-PS-003, Fire Department Responses-2024-Q1

This item has attachments.  

Fire Chief

  • Resolution:COW-2024-105
    Moved byCouncillor Frank

    Be It Resolved That Report-2024-PS-003, Fire Department Responses-2024-Q1 be received.

    CARRIED

7.6
Development Services Committee (Councillor Doble - Chair)

  

There was no correspondence for consideration.

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

7.7.1
Memorandum 2024-GG-006, Civil Ceremonies Update

This item has attachments.  

Clerk's Assistant

  • Resolution:COW-2024-106
    Moved byCouncillor Frank

    Be It Resolved That Memorandum 2024-GG-006, Civil Ceremonies Update be received.

    CARRIED

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

8.
Closed Session

  

None.

9.
Rise from Closed Session

  

10.
Other Business

  

Committee advised that the 2024 Mayor's Networking Business Event is taking place on Monday April 15th at 5:30 p.m.
at the Beaverton Town Hall, 397 Simcoe Street, Beaverton.

11.
Public Questions and Clarification

  

None.

12.
Adjournment

  
  • Resolution:COW-2024-107
    Moved byCouncillor Campbell

    Be it Resolved That the Committee of the Whole meeting adjourn at 11:58 a.m.

    CARRIED
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