The Corporation of the Township of Brock

Committee of the Whole Minutes

Monday, June 10, 2024 at 10:00 A.m. - 12:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 5 Councillor Lynn Campbell

Members Absent:

• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill

Staff Present:

• CAO Michelle Willson
• Clerk/Deputy CAO Fernando Lamanna
• Clerk's Assistant Deena Hunt
• Clerk's Assistant Stefanie Stickwood
• Director of Finance/Treasurer Trena DeBruijn
• Manager Facilities and IT, R. Wayne Ward
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison

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1.

Meeting Details (only on agenda)

2.

Call to Order & Moment of Silence - 10:00 a.m.

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

4.1

Mayor Schummer - Basketball Court Request - MacLeod Park

Mayor Schummer advised, with respect to Item 6.1 Cannington Lions Club Basketball Court Request, that he is a member of the Cannington Lions Club and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.

5.

Presentation(s)

5.1

Durham Region Greener Homes Update

Ian McVey, Manager of Sustainability, Durham Region provided a presentation which included:

• Durham Greener Homes Program Update on 2 Years of Implementation
• DGH Performance to Date - enrollments by municipality
  • 1,100 people signed up to the program; 34 from Brock
  • goal is 200,000 homes by 2050
• Brock retrofits include cold climate air source heat pumps
• Marketing and Communications
  • direct mail, contractors, word of mouth 
  • Durham Region water bill inserts in the fall of 2024
• New Deep Energy Retrofit Incentive
  • Durham Region offering between $2,500 and $5,000 per project
  • encouraging energy efficient windows, doors, and insulation
• Climate Ready Homes - DGH enhancement
  • address flooding and extreme heat climate readiness
  • developed in partnership with local area municipalities, conservation authorities, and the landscape and building industry
• Program Framework and Components
  • home assessments
  • design and installation incentives
  • industry training and certification
  • targeted communication, engagement and partnerships
• Virtual Home Energy Audit Tool - vHEAT
  • funding received from Natural Resources Canada to develop an artificial intelligence tool using MPAC data
  • vHEAT generates an energy rating breakdown for residential homes
  • information is protected by the Privacy Act
• Durham Greener Homes 2.0 Timeline
  • May 2024 Deep Energy Retrofit Incentive Launch
  • June 2024 vHEAT Home Modelling Interface Launch
  • July 2024 vHEAT Marketing Campaign kick-off
  • Q1 2025 Climate Ready Homes Launch

• Resolution: COW-2024-140
  Moved by Councillor Frank

  Be it Resolved That the presentation by Ian McVey with respect to an update on the Durham Region Greener Homes Program be received.

  CARRIED

5.2

Durham Regional Police Service Board (DRPS) Community Policing Report - April 2024

Dr. Garry Cubitt, Vice Chair, Durham Regional Police Service Board introduced Leanne Everson, North Division Inspector, DRPS and provided a presentation which included:

• Police Service Board Responsibilities are outlined in the new Community Safety and Policing Act, April 1, 2024
  • Board continues to be responsible to ensure that adequate and effective policing is provided
  • Board to develop a Strategic Plan through consultation with communities
  • Board continues to hire the Police Chief and develop policies
• Composition of Durham Board
  • 4 members appointed by Regional Council and 3 members appointed by the Province
• Current Areas of Focus
  • Durham Region Police Service Plan, 2024
  • Implementation of the new Community Safety and Policing Act
  • Community engagement - more meetings with stakeholders
• Community Safety Issues
  • Firearms
  • Auto theft
  • Mental health
  • Crimes against seniors and children
• What are Brock's community safety and policing concerns

• Resolution: COW-2024-141
  Moved by Councillor Frank

  Be it Resolved That the Durham Regional Police Service (DRPS) presentation and the Community Policing Report 2024, with respect to Community Engagement, be received.

  CARRIED

6.

Delegation(s) / Petition(s)

6.1

Basketball Court Request - MacLeod Park, Cannington

Communication Number 576/24

• Mayor Schummer declared a conflict on this item. (Mayor Schummer advised, with respect to Item 6.1 Cannington Lions Club Basketball Court Request, that he is a member of the Cannington Lions Club and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.)

Ted Shepherd, President, Cannington Lions Club introduced Olav Randoja, Vice President and Michael Jones, Director and provided a delegation which included:

• request to relocate and expand the existing half size basketball court located in MacLeod Park which was funded and installed by the Cannington Lions in 2006
• community initiative lead by Darren Facey and Councillor Canavan
• resurface the former skateboard park pad in MacLeod Park to accommodate a full size basketball court
• 2 basketball nets received from the Cannington Baptist Church; Nordstrong offered to build the posts for the backboards; and Phil Heggarty, local general contractor, offered to auger the holes and install the posts
• Township to coordinate the project for this summer

• Resolution: COW-2024-142
  Moved by Regional Councillor Jubb

  Be it Resolved That the presentation and Communication Number 576/24 presented by Ted Shepherd, Olav Randoja, and Michael Jones of the Cannington Lions Club with respect to Basketball Court Request in MacLeod Park be received; and
  That Council accept these donations as outlined in the donations policy; and
  That staff work with the Cannington Lions Club to coordinate the installations in conjunction with the resurfacing of the former skateboard area; and
  That that contractor provide a certificate of insurance in the amount of $5,000,000.00 (five million) naming the Township of Brock as additional insured prior to the start of any work.

  CARRIED

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2024-FI-017, 2024 Development Charges Background Study and By-Law

• Resolution: COW-2024-143
  Moved by Regional Councillor Jubb

  Be it Resolved That Report 2024-FI-017, 2024 Development Charges Background Study and By-law be received for information; and

  THAT Council express its intent that growth-related costs identified in the Development Charges Background Study as post-period benefit shall be paid for subsequently by development charges or other similar charges; and

  THAT Council state that it has given notice in accordance with Section 12 of the Development Charges Act, 1997, of its intention to pass a by-law under Section 2 of the Act; and

  THAT Council approve the Development Charges Background Study dated June 10, 2024 and the rate tables attached to this report as Attachment 1; and

  THAT Council state that it held a Public Meeting to consider the enactment of the Development Charges By-law in accordance with Section 12 of the Development Charges Act, 1997; and

  THAT Council state that it heard all persons who applied to be heard and received written submissions whether in objection to, or in support of, the Development Charges proposed at the Public Meeting; and

  AND THAT Council has determined that no further public meetings are required under Section 12(3) of the Development Charges Act, 1997; and

  That this resolution be ratified by Council at their meeting on June 10, 2024.

  CARRIED
• Resolution: COW-2024-144
  Moved by Councillor Campbell

  Be it Resolved That the agenda be amended to bring forward any Public Questions and Clarification for consideration at this time.

  CARRIED

7.2

Public Questions and Clarification

7.2.1

Sunderland Lions Club Development Charges Background Study and Bylaw

Communication Number 590/24 (related to Item 7.1.1.)
Sunderland Lions Club

Don Gordon, Sunderland resident, Sunderland arena renovation

• correspondence 590/24 was provided in response to the report prepared following the public meeting
• important for the DC funding for the non grant portion, stay in lock-step with the non DC funding
• with the increase in non DC funding, assume the 65% from DC funding should increase
• is the $2.9 million DC contribution a maximum amount
• please clarify how much funding is available to date, to fund the project
• uncertain if $10.2 million can be raised for the project if Council does not borrow from other DC projects

• Resolution: COW-2024-145
  Moved by Councillor Campbell

  Be it Resolved That Committee of the Whole break for a recess at 12:08 p.m.

  CARRIED

7.3

Operations Committee (Councillor Pettingill - Chair)

Mayor Schummer reconvened the meeting at 12:17 p.m. and a quorum was present.

In the absence of Chair Pettingill, Mayor Schummer assumed the Chair for the Finance Committee.

7.3.1

Memorandum 2024-OP-009, Traffic Calming Measures Main Street East, Beaverton 

Director Parks, Recreation and Facilities and Acting Director Public Works

• Resolution: COW-2024-146
  Moved by Councillor Frank

  Be It Resolved That Memorandum 2024-OP-009, Traffic Calming Measures Main Street East, Beaverton be received; and
  That the recommended traffic calming measures for Main Street East from Mara Road to start of the 40 km/h zone include:

  • Installation of “Dragons Teeth” road markings, to be completed with all other road markings in the 2024 budget tender
  • Exchange of speed limit signage with new 40 km/h speed limit signage
  • Installation of an LED Speed indicator sign set to 40 km/h, after signage changes
  • Traffic Calming Zone signage on the east bound direction of travel; and

  That notice be provided to DRPS of the speed limit change in this section of Main Street East with a request for additional patrol of this area; and
  That the costs for the these changes be assigned to the traffic calming budget approved in the 2024 budget; and
  That Council approve the amended traffic bylaw at its next regular Council meeting held on June 24, 2024.

  CARRIED

7.3.2

Memorandum 2024-OP-008, Four Way Stop Bay Street and York Street, Beaverton 

Director of Parks, Recreation and Facilities and Acting Director of Public Works

• Resolution: COW-2024-147
  Moved by Councillor Doble

  Be It Resolved That Memorandum 2024-OP-008, Four Way Stop Bay Street and York Street, Beaverton be received; and
  That a four way stop be installed at the intersection of Bay Street and York Street in the town of Beaverton; and
  That Council approve the amended traffic bylaw at its next regular Council meeting held on June 24, 2024.

  CARRIED

7.4

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.4.1

Report 2024-PRF-014, Rick MacLeish Memorial Community Centre Roof Tender Results

Director, Parks Recreation and Facilities and Acting Director of Public Works

• Resolution: COW-2024-148
  Moved by Regional Councillor Jubb

  Be it Resolved That Report 2024-PRF-014, Rick MacLeish Memorial Community Centre Roof Tender Results be received; and
  That staff be authorized to proceed with the issuance of the contract for the outlined work to Sinclair Industrial Roofing for the installation of an EPDM membrane at the cost of $65,000.00 plus HST, upon receipt of all required articles outlined in the tender document in regard to insurance coverages; and
  That this resolution be ratified by Council at their meeting on June 10, 2024.

  CARRIED

7.5

Tourism & Economic Development Committee (Councillor Canavan - Chair)

In the absence of Chair Canavan, Mayor Schummer assumed the Chair for the Tourism & Economic Development Committee.

There was no correspondence for consideration.

7.6

Protection Services Committee (Councillor Frank - Chair)

There was no correspondence for consideration.

7.7

Development Services Committee (Councillor Doble - Chair)

There was no correspondence for consideration.

7.8

General Government Committee (Regional Councillor Jubb - Chair)

7.8.1

Report 2024-GG-012, Durham Region Family Physician Recruitment Program

Clerk/Deputy CAO

• Resolution: COW-2024-149
  Moved by Councillor Doble

  Be It Resolved That Report 2024-GG-012, Durham Region Family Physician Recruitment Program be received; and
  That Council authorize staff to enter into the Family Physician Recruitment Program Memorandum of Understanding, attached as Appendix “1” to Report 2024-GG-012; and
  That Council direct staff to re-establish GL Number 10-12-100-5120-6380 Doctor Recruitment to cover cost for budget years 2025, 2026 and 2027.

  CARRIED

7.9

Climate Committee (Councillor Pettingill - Chair)

In the absence of Chair Pettingill, Mayor Schummer assumed the Chair for the Climate Committee.

There was no correspondence for consideration.

8.

Closed Session

None.

9.

Rise from Closed Session

10.

Other Business

None.

11.

Public Questions and Clarification

There were no further public questions for clarification.

12.

Adjournment

• Resolution: COW-2024-150
  Moved by Councillor Frank

  Be it Resolved That the Committee of the Whole meeting adjourn at 12:26 p.m.

  CARRIED