The Corporation of the Township of Brock

Council Minutes

Monday, February 03, 2025 at 9:00 A.m. - 10:00 A.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO Michelle Willson
• Clerk/Deputy CAO Fernando Lamanna
• Clerk's Assistant Deena Hunt
• Clerk's Assistant Stefanie Stickwood
• Deputy Clerk Maralee Drake
• Director of Finance/Treasurer Trena DeBruijn
• Director Parks, Recreation and Facilities R. Wayne Ward
• Interim Director of Public Works Ben Kester
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison

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1.

Call to Order & Moment of Silence - 9:00 a.m.

Mayor Schummer called the meeting to order at 9:00 a.m. and a quorum was present.

2.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.

Disclosure of Pecuniary Interest and Nature Thereof

3.1

Councillor Canavan - Corporate Accounts and Grants Presentation - Operating Budget (Pages 27-28, 45-46)

Councillor Canavan advised that she is an employee of Brock Community Health Centre and declared an indirect conflict of interest with respect to Item 12.1.7. Corporate Accounts and Grants as it relates to grant funding for Brock CHC. She advised that she would not be participating in discussion or voting on the matter.

4.

Community Announcements

There were no community announcements.

 

• Resolution: C-2025-025
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be it Resolved That the agenda be amended to bring forward Report 2025-FI-006, Update on the Sunderland Arena Renovation Project for consideration at this time and to consider public questions on the matter.

  CARRIED

5.

Update Report on Sunderland Arena Renovation Project

5.1

Report 2025-FI-006, Update on the Sunderland Arena Renovation Project

Michelle Willson, CAO
Trena DeBruijn, Director of Finance/Treasurer
Wayne Ward, Director of Parks, Recreation & Facilities    

• Resolution: C-2025-026
  Moved by Councillor Campbell
  Seconded by Regional Councillor Jubb

  Be It Resolved That Report # 2025-FI-006, entitled “Update Sunderland Arena Renovation and Expansion Project”, be received; and

  That Council wave the provisions of By-law 3148-2022-FL, (Procurement Policies and Procedures) to authorize the sole sourcing of architectural services with Barry Bryan Associates (“BBA”) up to $430,000; and

  That Council approve the revised design and authorize staff to move to the next step in obtaining a Class B Estimate; and

  That Council approve the updated budget of $10,200,000, including the Sunderland Lions donation of $1,000,000.

  CARRIED

5.2

Public Questions - Sunderland Arena Renovation Project

Don Gordon, representing the Sunderland Lions Club provided the following:

• Sunderland Lions confirm their support for the staff recommendations within the report
• look forward to commencing with the descope and design
• appreciate consideration of additional funding sources if necessary

There were no other public questions for clarification.

6.

Closed Session

Staff left the meeting at 9:14 a.m. with the exception of the CAO.

• Resolution: C-2025-027
  Moved by Councillor Pettingill
  Seconded by Councillor Canavan

  Be it Resolved That Council proceed into a Closed Meeting at 9:14 a.m. to discuss the following matters:

  • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act 
  CARRIED

6.1

Councillor Doble joined the meeting at 10:02 a.m.

7.

Rise from Closed Session

Staff rejoined the meeting at 10:42 a.m.

• Resolution: C-2025-028
  Moved by Councillor Frank
  Seconded by Councillor Doble

  Be it Resolved That Council rise & report from the Closed meeting at 10:42 a.m.; and,
  That Council endorse all direction provided to staff at the Closed meeting held on February 3, 2025.

  CARRIED

8.

Public Meeting

None.

9.

Presentations

None.

10.

Delegations / Petitions

None.

11.

Adoption of Minutes of Previous Meetings

None.

12.

Sub-Committees (Reports)

• Resolution: C-2025-029
  Moved by Councillor Doble
  Seconded by Councillor Frank

  Be it Resolved That Council break for a recess at 10:43 a.m. until 10:53 a.m.

  CARRIED

12.1

2025 Draft Budget

12.1.1

Mayor's Remarks

Mayor Schummer expressed appreciation to staff for providing the draft budget in November 2024, their ongoing efforts, and to Council members for their review of the draft budget.

12.1.2

CAO's Remarks

Michelle Willson, CAO expressed appreciation to staff for their efforts toward budget preparation.

12.1.3

Director of Finance Remarks

Trena DeBruijn, Director of Finance and Treasurer provided a summary of the budget process.

12.1.4

Development Services Presentation - Operating Budget (Pages 18-20, 74-75)

Robin Prentice, Director of Development Services provided a presentation which included:

• 2025 Work Plan Highlights
• Building Department Operating Summary - Revenue and Expenses
• Planning Department Operating Summary - Revenue and Expenses
• New Initiatives and Staffing requests and the subsequent benefits

• Resolution: C-2025-030
  Moved by Councillor Pettingill
  Seconded by Councillor Canavan

  Be It Resolved That the Development Services Presentation be received; and
  That Council endorses the Development Services 2025 Operating Budget, to be incorporated in the approved final 2025 Budget.

  CARRIED

12.1.5

Office of the CAO Presentation - Operating Budget (Pages 21-22)

Michelle Willson, Chief Administrative Officer provided a presentation which included:

• 2025 Work Plan Highlights
• Chief Administrative Officer Budget Highlights

• Resolution: C-2025-031
  Moved by Councillor Canavan
  Seconded by Councillor Doble

  Be It Resolved That the Office of the CAO Presentation be received; and
  That Council endorses the Office of the CAO 2025 Operating Budget, to be incorporated in the approved final 2025 Budget.

  CARRIED

12.1.6

Clerk's Department Presentation - Operating Budget (Pages 23-26), Staffing Request (Page 6)

Fernando Lamanna, Deputy CAO and Clerk provided a presentation which included:

• 2025 Work Plan Highlights
• Clerk's Operating Summary - Revenue and Expenses
• New Initiatives and Staffing Requests, and risks if not implemented
• 2025 Outlook

• Resolution: C-2025-032
  Moved by Regional Councillor Jubb
  Seconded by Councillor Pettingill

  Be It Resolved That the Clerk's Department Presentation be received; and
  That Council endorses the Clerk's Department 2025 Operating Budget, to be incorporated in the approved final 2025 Budget with the following revision:

  • That the transfer to the Legal Reserve be reduced by $15,000
  • That the legal budget be reduced by the $15,000 originally dedicated for the transit review and transfer it back to the Rate Stabilization Reserve with the review to be conducted in 2026 if necessary
• Resolution: C-2025-033
  Moved by Councillor Canavan
  Seconded by Councillor Campbell

  Be it Resolved That Resolution C-2025-032 be divided to consider the $15,000 for the Transit Review separately.

  CARRIED
• Resolution: C-2025-032
  Moved by Councillor Pettingill
  Seconded by Regional Councillor Jubb

  Be It Resolved That the Clerk's Department Presentation be received; and
  That Council endorses the Clerk's Department 2025 Operating Budget, to be incorporated in the approved final 2025 Budget with the following revision:

  • That the transfer to the Legal Reserve be reduced by $15,000
  CARRIED
• Resolution: C-2025-034
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be it Resolved That the legal budget be reduced by the $15,000 originally dedicated for the transit review and transfer it back to the Rate Stabilization Reserve with the review to be conducted in 2026 if necessary.

  CARRIED

12.1.7

Corporate Accounts and Grants Presentation - Operating Budget (Pages 27-28, 45-46)

• Councillor Canavan declared a conflict on this item. (Councillor Canavan advised that she is an employee of Brock Community Health Centre and declared an indirect conflict of interest with respect to Item 12.1.7. Corporate Accounts and Grants as it relates to grant funding for Brock CHC. She advised that she would not be participating in discussion or voting on the matter.)

Michelle Willson, Chief Administrative Officer provided a presentation which included:

• Corporate Account activities and anticipated Ontario Municipalities Partnership Fund
• Corporate Account Operating Summary - Revenue and Expenses
• Grants Operating Summary

• Resolution: C-2025-035
  Moved by Councillor Pettingill
  Seconded by Councillor Doble

  Be It Resolved That the Corporate Accounts and Grants presentation be received; and
  That Council endorses the Corporate Accounts and Grants 2025 Operating Budget, to be incorporated in the approved final 2025 Budget with the following change:

  • That the $695 requested for the spay and neuter program be removed
  CARRIED

12.1.8

Council Presentation - Operating Budget (Pages 29-31)

Michelle Willson, Chief Administrative Officer provided a presentation which included:

• Council Mandate
• Council Operating Summary - Revenue and Expenses
• Risks - Downtown Community Improvement Program (CIP)

• Resolution: C-2025-036
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be It Resolved That the Council Presentation be received; and
  That Council endorses the Council 2025 Operating Budget including the following amendments: 

  • reduction of $1,800 from staff recognition and retirement; and
  • increase Council salaries by $8,815 due to a corrected budget calculation
  • the Corporate Grant approved by Council be reduced by $7,974 and the LEAF program be funded in the Council budget through the Green Initiatives GL
  • the CIP 2025 increase be reduced from $15,500 to $5,500

  That the Council 2025 Operating Budget be incorporated in the approved final 2025 Budget.
• Resolution: C-2025-037
  Moved by Councillor Doble
  Seconded by Councillor Pettingill

  Be it Resolved That Resolution C-2025-036 be divided to consider the CIP reduction separately.

  CARRIED
• Resolution: C-2025-036
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be It Resolved That the Council Presentation be received; and
  That Council endorses the Council 2025 Operating Budget including the following amendments: 

  • reduction of $1,800 from staff recognition and retirement; and
  • increase Council salaries by $8,815 due to a corrected budget calculation
  • the Corporate Grant approved by Council be reduced by $7,974 and the LEAF program be funded in the Council budget through the Green Initiatives GL

  That the Council 2025 Operating Budget be incorporated in the approved final 2025 Budget.

  CARRIED
• Resolution: C-2025-038
  Moved by Regional Councillor Jubb
  Seconded by Councillor Campbell

  Be it Resolved That the CIP 2025 increase be reduced from $15,500 to $10,500.

  DEFEATED
• Resolution: C-2025-039
  Moved by Councillor Doble
  Seconded by Councillor Canavan

  Be it Resolved That Council break for a recess at 1:06 p.m. until 1:50 p.m.

  CARRIED

12.1.9

Fire Department Presentation - Operating Budget (Pages 33-42), Capital Budget (Pages 132-135), New Initiatives (Pages 37-42) 

Mayor Schummer reconvened the meeting at 1:50 p.m. and a quorum was present.

Rick Harrison, Fire Chief provided a presentation which included:

• 2025 Work Plan Highlights
• Fire Department Operating Summary - Revenue and Expenses
• New Initiatives and Staffing Requests, and risks if not implemented
• 2025 Capital Projects, and risks if not implemented

• Resolution: C-2025-040
  Moved by Councillor Frank
  Seconded by Regional Councillor Jubb

  Be It Resolved That the Fire Department Presentation be received; and
  That Council endorses the Fire Department 2025 Operating Budget including the following amendments:

  • Oshawa Fire for Dispatch Services be reduced by $10,450
  • fire vehicle repairs and maintenance be reduced by $8,000
  • reduce by $3,000 for Medical Director to oversee defibrillator program
  • increase by $13,361 for painting of the exterior of the Beaverton Fire Station, water tower, and garden bed to be funded from the Capital Public Buildings Reserve; and

  That the Fire Department 2025 Operating Budget be incorporated in the approved final 2025 Budget.

  CARRIED
• Resolution: C-2025-041
  Moved by Councillor Frank
  Seconded by Councillor Canavan

  Be It Resolved that Council endorses the Fire Department 2025 Capital Budget, to be incorporated in the approved final 2025 Budget.

  CARRIED

12.1.10

By-law and Animal Services Presentation - Operating Budget (Pages 77-78, 97), New Staffing Request (Page 10)

Sarah Jones, Bylaw Enforcement and Animal Control Supervisor provided a presentation which included:

• 2025 Work Plan Highlights
• Protection Services Operating Summary - Revenue and Expenses
• New Initiatives and Staffing Requests, and the subsequent benefits
• Improvements anticipated through the Facilities Budget

• Resolution: C-2025-042
  Moved by Councillor Campbell
  Seconded by Councillor Pettingill

  Be It Resolved That the By-law and Animal Services Presentation be received; and
  That Council endorses the By-law and Animal Services 2025 Operating Budget, to be incorporated in the approved final 2025 Budget.

  CARRIED
• Resolution: C-2025-043
  Moved by Councillor Canavan
  Seconded by Councillor Pettingill

  Be it Resolved That Council break for a recess at 2:56 p.m.

  CARRIED

12.1.11

Public Works Department Presentation - Operating Budget (Pages 52-58, 80-96), Capital Budget (Pages 104-106), New Staffing Request (Page 93)

Mayor Schummer reconvened the meeting at 3:10 p.m. and a quorum was present.

Ben Kester, Interim Director of Public Works provided a presentation which included:

• Work Plan Highlights
• 2025 Public Works Operating Summary - Revenue and Expenses
• Other Transportation Operating Summary
• Refuse Operating Summary
• New Initiatives and Staffing Requests, and risks if not implemented
• 2025 Capital Projects

Public Works Budget will continue on February 5, 2025.

13.

Correspondence

None.

14.

Notice of Motions

None.

15.

By-Laws

None.

16.

Other Business

None.

17.

Regional Councillor Update

None.

18.

Public Questions and Clarification

None.

19.

Confirmation By-law

By-law Number 3318-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 3, 2025.

• Resolution: C-2025-044
  Moved by Councillor Doble
  Seconded by Councillor Canavan

  Be it Resolved That By-law Number 3318-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 3, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

  CARRIED

20.

Adjournment

• Resolution: C-2025-045
  Moved by Councillor Doble
  Seconded by Councillor Pettingill

  Be it Resolved That the meeting of Council adjourn at 4:20 p.m.

  CARRIED