The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Deputy Clerk Maralee Drake
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison
  • Director Public Works Dylan Quigley

1.
Meeting Details (only on agenda)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Livestream video was unavailable between 10:00 a.m. and 10:27 a.m. due to technical issues.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

4.1
Mayor Schummer - Report 2024-FI-020, 2024 Charity Golf Tournament Application Funding

  

Mayor Schummer advised, with respect to Item 11.5 - 2024 Charity Golf Tournament Application Funding Report 2024-FI-020, that he is a member of the 1st Cannington Scout Group and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.

5.
Community Announcements

  

5.1
Recognition of Captain Jesse Beaudrow, Township of Brock Fire Services for receiving the Ontario Medal for Firefighter Bravery

  

Mayor Schummer expressed appreciation to Captain Jesse Beaudrow for his emergency aid and bravery efforts provided in September 2023 at an accident in Brock and presented him with congratulatory letters from the Township of Brock and Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock. Fire Chief Rick Harrison presented Captain Beaudrow with a Township lapel pin.

  • Resolution:C-2024-149
    Moved byCouncillor Canavan
    Seconded byCouncillor Pettingill

    Be it Resolved That Council break for a recess at 10:08 a.m.

    CARRIED

6.
Public Meeting

  

None.

7.
Presentations

  

None.

8.
Delegations / Petitions

  

None.

9.
Ratification of COW Recommendations

This item has attachments.  

Mayor Schummer reconvened the meeting at 10:27 a.m. and a quorum was present. The livestream video issue was corrected.

  • Resolution:C-2024-150
    Moved byCouncillor Pettingill
    Seconded byCouncillor Canavan

    Be it Resolved that Council adopts the Committee of the Whole recommendations from the June 24, 2024 meeting.

    CARRIED
  • Resolution:C-2024-151
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That the agenda be amended to include communication number 682/24 at Item 12.3. with respect to an unopened laneway in Sunderland at River and Albert Streets.

    CARRIED

10.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2024-152
    Moved byCouncillor Frank
    Seconded byCouncillor Doble

    Be it Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:

    • Committee of the Whole - June 24, 2024
    • Council - June 24, 2024
    • Council - Closed - June 24,2024
    • Special Council - June 28, 2024
    CARRIED

11.
Reports

  

11.1
Report 2024-GG-019, Beaverton Harbour – Boathouse Leases

This item has attachments.  

Clerk/Deputy CAO

  • Resolution:C-2024-153
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Doble

    Be It Resolved That Report 2024-GG-019 Beaverton Harbour – Boathouse Leases, be received; and
    That Council hereby declares that the boathouse lots owned by the Township in the Beaverton harbour, are not for sale; and
    That Council direct staff to provide written notice of this decision to every boathouse owner; and
    That Council direct staff to proceed with updating and re-negotiating the boathouse leases, commencing in 2028.

    CARRIED

11.2
Report GG-018-2024, Urban Farming – Backyard Hens

This item has attachments.  

Clerk/Deputy CAO

  • Resolution:C-2024-154
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be It Resolved That Report 2024-GG-018, Urban Farming – Backyard Hens, be received; and
    That Council approves Option 1 to permit backyard chickens in rural residential and hamlet and villages; and
    That staff bring back a report with recommended fees and licences; and
    That any backyard chickens currently within rural, agricultural or hamlet or villages be grandfathered until the details can be finalized; and
    That the forthcoming report be submitted to Council at their September 23, 2024 meeting.

    CARRIED

11.3
Memorandum 2024-GG-016, Application for Fee Exemption - Sunderland Lions Club - 2024 

This item has attachments.  

Clerk's Assistant

  • Resolution:C-2024-155
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Jubb

    Be It Resolved That Memorandum 2024-GG-016, Application for Fee Exemption - Sunderland Lions Club - 2024 be received; and
    That Council approve the request for the free use of the Sunderland Memorial Arena for the Blue Rodeo event held on May 24, 2024 and direct staff to reimburse the rental fee to the Sunderland Lions Club.

    CARRIED

11.4
Report 2024-FI-021, 2024 Borrowing By-Law

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2024-156
    Moved byCouncillor Pettingill
    Seconded byCouncillor Canavan

    Be It Resolved That Report 2024-FI-021, 2024 Borrowing By-Law be received; and
    That Council provide authorization to the CAO and Treasurer to borrow, from time to time, by way of a promissory note from the Toronto Dominion Bank a sum or sums not exceeding at any one time during the year 2024 the aggregate of $4,000,000 to meet short term needs; and
    That Council approve the borrowing bylaw during the July 15, 2024 Council meeting. 

    CARRIED

11.5
Report 2024-FI-020, 2024 Charity Golf Tournament Application Funding

This item has attachments. This item has conflict. 

Deputy Treasurer

  • Mayor Schummer declared a conflict on this item. (Mayor Schummer advised, with respect to Item 11.5 - 2024 Charity Golf Tournament Application Funding Report 2024-FI-020, that he is a member of the 1st Cannington Scout Group and declared a non-qualifying interest in the agenda item, under the spirit of the Municipal Conflict of Interest Act Sec.1.1(4) and Sec.4(j) and 4(k) and would participate in discussion and voting on the matter.)
  • Resolution:C-2024-157
    Moved byCouncillor Canavan
    Seconded byCouncillor Frank

    Be it Resolved That Report 2024-FI-020, 2024 Charity Golf Tournament Application Funding be received and;
    That Council approve the disbursement of funds as outlined in Attachment Number 1 to Report 2024-FI-020.

    CARRIED

11.6
Report 2024-PS-011, By-Law and Animal Services Division Q2 Report

This item has attachments.  

Supervisor By-Law and Animal Services

  • Resolution:C-2024-158
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Pettingill

    Be It Resolved That Report 2024-PS-011, By-law and Animal Services Division Q2 Report be received.

    CARRIED

12.
Correspondence

  
  • Resolution:C-2024-159
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Canavan

    Be it Resolved That the items listed in Section 12 Correspondence be approved save and except Item number 12.3 (Unopened laneway, Sunderland)

    CARRIED

12.1
Highway 12 Blackwater - Speed and Engine Brakes

This item has attachments.  

Karen Pollard
Communication Number 671/24

  • Resolution:C-2024-160

    Be It Resolved That Communication Number 671/24, Highway 12 Blackwater - Speed and Engine Brakes, submitted by Karen Pollard be received; and
    That Council direct staff to submit the request to the Ministry of Transportation.

12.2
All Way Stop on Regional Road 10 and Sunderland Meadows Drive in Sunderland

This item has attachments.  

Durham Region
Communication Number 661/24

  • Resolution:C-2024-161

    Be It Resolved That Communication Number 661/24, All Way Stop on Regional Road 10 and Sunderland Meadows Drive in Sunderland, submitted by Durham Region be received. 

12.3
Request to Purchase Part of Laneway - Sunderland

This item has attachments.  

Gary Bertram Communication number 676/24, and Mahmood Zare Communication Number 682/24

  • Resolution:C-2024-162
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Jubb

    Be It Resolved That Communication Numbers 676/24 and 682/24, Request to Purchase Part of Laneway - Sunderland, submitted by Gary Bertram and Mahmood Zare respectively, be received; and
    That the request be forward to staff to report back. 

    CARRIED

13.
Notice of Motions

  

None.

14.
By-Laws

  
  • Resolution:C-2024-163
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    Be it Resolved That By-laws 3280-2024, 3281-2024 and 3282-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

14.1
Bylaw Number 3280-2024, Reduce the Speed for the Community of Cannington to 40 km/h

This item has attachments.  

Being a By-Law to Prescribe a Rate of Speed of 40 Kilometres Per Hour throughout the Community of Cannington, Within the Township of Brock 

14.2
Bylaw Number 3281-2024, Reduce the Speed for the Community of Sunderland to 40 km/h

This item has attachments.  

Being a By-Law to Prescribe a Rate of Speed of 40 Kilometres Per Hour throughout the Community of Sunderland, Within the Township of Brock 

14.3
By-Law Number 3282-2024, to Authorize Borrowing

This item has attachments.  

Being a by-law to Authorize the Borrowing of $4,000,000

15.
Other Business

  

On behalf of Council and staff, Mayor Schummer welcomed Dylan Quigley, the new Director of Public Works.

Council requested an update on Public Works Tenders.

16.
Regional Councillor Update

  
  • construction barriers were placed at the Beaver River Bridge in preparation for the upcoming demolition
  • Regional Mayors and CAO's held a roundtable session in Clarington discussing common issues

17.
Public Questions and Clarification

  

There were no public questions for clarification.

18.
Closed Session

  

Livestreaming ended at 11:57 a.m.

  • Resolution:C-2024-164
    Moved byCouncillor Frank
    Seconded byCouncillor Campbell

    Be it Resolved That Council break for a recess at 11:57 a.m. and then proceed into a Closed Meeting at 12:04 p.m. to discuss the following matters:

    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act 
    CARRIED

19.
Rise from Closed Session

  
  • Resolution:C-2024-165
    Moved byCouncillor Frank
    Seconded byRegional Councillor Jubb

    Be it Resolved That Council rise & report from the Closed meeting at 12:49 p.m.; and
    That Council endorse all direction provided to staff at the Closed meeting held on July 15, 2024.

    CARRIED

20.
Confirmation By-law

This item has attachments.  

By-law Number 3283-2024 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on July 15, 2024. 

  • Resolution:C-2024-166
    Moved byCouncillor Frank
    Seconded byCouncillor Pettingill

    Be it Resolved That By-law Number 3283-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on July 15, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

    CARRIED

21.
Adjournment

  
  • Resolution:C-2024-167
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Canavan

    Be it Resolved That the meeting of Council adjourn at 12:52 p.m.

    CARRIED
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