The Corporation of the Township of Brock

Committee of the Whole Minutes

-
Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Tax and Accounting Clerk Michele Kerswill
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Meeting Details (Agenda only)

  

2.
Call to Order & Moment of Silence - 10:00 a.m.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

Tax and Accounting Clerk Michele Kerswill joined the meeting at 9:58 AM.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None.

5.
Presentation(s)

  

None.

6.
Delegation(s) / Petition(s)

  

None.

7.
Sub-Committees

  

7.1
2024 Draft Budget Day One

  

Link to the draft budget 2024 Draft Budget

7.1.1
Mayor's Remarks

  

Mayor Schummer expressed appreciation for the efforts of past and current staff and Council members on the preparation of the Draft Budget.

7.1.2
CAO's Remarks

  

Michelle Willson, CAO expressed appreciation to staff for their efforts in preparing the Draft Budget.

7.1.3
2024 - Draft Budget

  

Trena DeBruijn, Director of Finance and Treasurer, provided a summary of the budget process and noted the staff revisions to the budget.

7.1.4
Township of Brock Public Libraries Presentation

This item has attachments.  

Katie-Scarlett MacGillivray, CEO Brock Libraries provided an overview of the Library Budget which included:

  • 2023 Highlights
  • 2024 Goals
  • 2024 Operating Budget Request
  • 2024 Operating Budget Projections
  • Requesting $780,801 from the municipality
7.1.4.1
Township of Brock Public Libraries - Operating Budget (Page 38-39)
  
  • Resolution:COW-2024-015
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Township of Brock Public Libraries 2024 Operating Budget with a $30,000 reduction in the municipal contribution.

    DEFEATED
  • Resolution:COW-2024-016
    Moved byCouncillor Doble

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Township of Brock Public Libraries 2024 Operating Budget with a $20,000 reduction in the municipal contribution.

    CARRIED

7.1.5
Development Services Presentation 

This item has attachments.  

Robin Prentice, Director of Development Services provided an overview which included:

  • Roles and responsibilities
  • 2024 Work Plan
  • Department Overview - Building
  • Department Overview - Planning
  • 2024 Departmental Highlights
7.1.5.1
Development Services - Operating Budget (Pages 19-21, 58-61)
  
  • Resolution:COW-2024-017
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Development Services 2024 Operating Budget including a reduction of $25,380 to reflect a shared Planning Technician with a neighbouring municipality, or an increase in consulting services, or the shared services from Region of Durham staff; and

    THAT Budget Committee approve borrowing from the Rate Stabilization Reserve Fund (RSRF) expenditures of approximately up to $18,393 with the intent to repay to the RSRF with future revenue; and

    THAT Budget Committee approve funding half of the consulting expense from RSRF in the amount of $10,000. 

    CARRIED
  • Resolution:COW-2024-018
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 12:04 p.m.

    CARRIED

7.1.6
Clerks Presentation

This item has attachments.  

Mayor Schummer reconvened the meeting at 1:00 p.m. and a quorum was present.

Fernando Lamanna, Clerk/Deputy CAO provided an overview which included:

  • Clerk's Department Mandate
  • Roles and responsibilities
  • 2023 Achievements and Measurables
  • 2024 Work Plan
  • New Initiatives and New Staffing
  • 2024 Outlook
7.1.6.1
Clerks - Operating Budget (Pages 25-28)
  
  • Resolution:COW-2024-019
    Moved byCouncillor Doble

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Clerks 2024 Operating Budget with consideration of a full time contract position for the Communication and Tourism Coordinator for one year; and

    THAT Budget Committee direct staff to return by mid-year 2024 with a detailed communication strategy and evaluation.

    CARRIED
  • Resolution:COW-2024-020
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT Budget Committee reduce the operating budget by $10,000 in the transfer from legal reserves.

    CARRIED

7.1.7
By-law/Animal Services - Presentation

This item has attachments.  

Sarah Jones, By-law Enforcement/Supervisor Animal Services provided an overview which included:

  • Animal Services and By-law Department
  • Roles and responsibilities
  • 2023 Achievements and Measurables
  • 2023 Charges and Litigation
  • 2024 Work Plan
  • 2024 Outlook
  • Resolution:COW-2024-021
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Budget Committee break for a recess at 2:35 p.m. and reconvene at 3:00 p.m.

    CARRIED
7.1.7.1
By-law Animal Services - Traffic Control - Operating Budget (Pages 62-63, 94-95)
  
  • Resolution:COW-2024-022
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the Budget Committee endorse in principle the By-law/Animal Services 2024 Operating Budget removing the Cloudpermit new initiative and supporting hardware; and

    THAT Budget Committee direct staff to come back with a report on the on-call services; and

    THAT Budget Committee direct staff to report back on options and alternatives for a permitted parking system which would incorporate day use/hourly parking.

    CARRIED

8.
Closed Session

  

None.

9.
Rise from Closed Session

  

10.
Other Business

  

10.1
Budget Consideration - Inclusion Counsellor

  
  • Resolution:COW-2024-023
    Moved byCouncillor Doble

    BE IT RESOLVED THAT Budget Committee approve the new 2024 staffing request for a March Break and Summer Day Camp Inclusion Counsellor at a wage rate at an upset limit of $9,300 to be funded from Tax Levy; and

    THAT Budget Committee direct staff to proceed with posting the March Break and Summer Day Camp Inclusion Counsellor immediately.

    CARRIED

11.
Public Questions and Clarification

  

There were no public questions for clarification.

12.
Adjournment

  
  • Resolution:COW-2024-024
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 4:39 p.m.

    CARRIED
No Item Selected