The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Interim Director of Public Works Ben Kester
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Call to Order & Moment of Silence - 10:00 a.m.

  

Regional Councillor & Deputy Mayor Jubb called the meeting to order at 10:02 a.m. and a quorum was present.

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Playing of the National Anthem

  

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

None.

5.
Community Announcements

  
  • Former Mayor Walter Schummer was recognized for more than ten years of service on Council.

6.
Public Meeting

  

None.

7.
Presentations

  

7.1
Township of Brock Audited Financial Statements

This item has attachments.  

Steve Stewart, Partner, Deloitte LLP provided a presentation which included:

  • Deloitte was engaged to audit the 2024 Township of Brock Financial Statements prepared by Township management in accordance with Canadian Public Sector Accounting Standards (PSAS)
  • the PSAS had a few changes this year, with minimal impact on the Township's financial statements
  • upon Council approval, Deloitte can issue their audit opinion
  • the audit is 'risk-based', focusing on:
    • revenue and deferred revenue amounts
    • management override of internal controls
    • tangible capital assets
    • year-end accruals and methodology of estimates
  • testing revealed no issues or concerns
  • Deloitte used materiality of $570,000 (3% of operating expenses per year)
  • in summary, the audit is complete and provides a clean unmodified opinion
  • Resolution:C-2025-224
    Moved byCouncillor Pettingill
    Seconded byCouncillor Canavan

    Be it Resolved That the presentation by Steve Stewart, Deloitte LLP, and the Deloitte Reports - 2024 Financial Audit - Township of Brock Audited Financial Statements, be received; and
    That Council approve the 2024 Township of Brock Audited Financial Statements.

    CARRIED

7.2
Durham Greener Homes Program Update

This item has attachments.  

Shannon Logan, Policy Advisor of Sustainability, Durham Region provided a Durham Greener Homes presentation which included:

  • the Region launched Durham Greener Homes (DGH) program in 2022 working with local municipalities and Windfall Ecology Centre as the administrator
  • Regional Council approved the Greener Homes strategic updates in April 2025
  • each applicant receives a free home energy coach
  • over 2,000 homes have enrolled, and over 160 homes completed deep energy retrofits
  • new virtual home energy audit tool allows residents to generate energy-efficient retrofit scenarios for their home
  • proposed DGH program enhancements
  • weather-ready home renovations (reduce impacts of extreme weather)
    • 2024 was the costliest year in Canadian history, with over $8.5 billion in insured losses across Canada
    • Brock Township declared state of emergency during ice storm
  • Durham Greener Homes Financing - addresses upfront cost barrier
    • opportunity to leverage new FCM Funding for municipal lending to homeowners for energy and water retrofits
    • tied to property, not an individual, and repaid through tax bill
  • Goals, Outcomes, and Policy drivers to help residents get 'weather ready'
  • Proposed Program
    • multi-hazard home resilience assessment (Windfall Ecology coach visit to the home)
    • targeted approach to reduce financial barriers - Stream 1, all homes; Stream 2, income-eligible homes; Stream 3, low-rise multi-unit residential buildings
    • weather-ready measures
    • communication and community engagement
    • industry collaboration
  • Financing to Support Full Range of Climate Action
    • the loan replaces the previous Durham Basement Flooding Loan Program
    • supports large and small programs, valued at up to 10% of the value of the home (maximum $125,000)
    • low or zero interest rate secured by a loan agreement with the homeowner
    • long term payback period and 50% disbursement of loan up front to assist with cost barrier
    • anticipating 45 to 90 loans with an average of $20,000 to $40,000 per loan - anticipate less than 5 homes in Brock to participate in the next few years
  • Home Renovation Financing Program Administration Process
  • Next Steps
    • re-negotiate existing funding with FCM
    • pass Regional By-law to authorize the use of local improvement charges to finance eligible improvements under DGH
    • launch new DGH financing in fall of 2025
  • Requesting Brock Council endorsement in principle and a letter of support
  • Resolution:C-2025-225
    Moved byCouncillor Pettingill
    Seconded byCouncillor Campbell

    Be it Resolved That the presentation by Shannon Logan of the Region of Durham with respect to an Update on the Durham Region Greener Homes Program be received; and

    That Council does support the Durham Region Greener Homes Program by providing a letter of support; and

    That Council contribute $7,500 as incentive for Brock residents from the existing Green Initiative GL within the Council operating budget.

    CARRIED

8.
Delegations / Petitions

  

None.

9.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2025-226
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

    • Council - May 26, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 9.2:

    • Committee of Adjustment - April 15, 2025
    CARRIED

10.
Sub-Committees (Reports)

  

10.1
Finance Committee (Chair - Regional Councillor & Deputy Mayor Jubb)

  

10.1.1
Report 2025-FI-023, 2025 Asset Management Plan (AMP)

This item has attachments.  

Director of Finance/Treasurer

Andrew Mirabella, Hemson, was in attendance to address Council questions.

  • Resolution:C-2025-227
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-FI-023, 2025 Asset Management Plan be received; and
    That the Township of Brock’s 2025 Asset Management Plan be adopted by Council and posted on the Township’s website;
    That Council continue to include Dedicated Funding at a minimum of 2% per year (of prior year levy), for the next 10 years, in the annual budget to assist with closing the infrastructure gap; and
    That staff continue to monitor existing service levels for all assets and take advantage of any external funding opportunities that may arise, assuming the related projects have been assigned the relevant priority with the AMP.

    CARRIED

10.1.2
Report 2025-FI-024, Proposed Bill 17, Protect Ontario by Building Faster and Smarter Act (2025)

This item has attachments.  

Director of Finance/Treasurer, & Director of Development Services

  • Resolution:C-2025-228
    Moved byCouncillor Canavan
    Seconded byCouncillor Doble

    Be It Resolved That Report FI-2025-024 regarding Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025, be received; and

    That staff be authorized to submit this report to the Province as the Township of Brock’s comments on Bill 17 and the associated regulations; and

    That Council direct staff to forward the Township of Brock’s comments to AMO.

    CARRIED

10.1.3
Report 2025-FI-017, Indexation of Development Charges for 2025

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-229
    Moved byCouncillor Doble
    Seconded byCouncillor Pettingill

    Be It Resolved That Report 2025-FI-017, Indexation of Development Charge By-Law for 2025 be received. 

    CARRIED

10.2
Operations Committee (Chair - Councillor Pettingill)

  

10.2.1
Report 2025-OP-012, Transfer of Capital Funds

This item has attachments.  

Interim Director of Public Works 

  • Resolution:C-2025-230
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Canavan

    Be It Resolved That Report 2025-OP-012, Transfer of Capital Funds be received; and
    That Council approve the transfer of $100,000 from the HL#2 asphalt overlay account to the DST account; and
    That $90,000 from the HL#2 2025 budget be used for the installation of Slurry Seal; and
    That the remaining $10,000 remain with the DC Reserve for use on additional projects in the future.

    CARRIED

10.3
Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

  

There was no correspondence for consideration.

10.4
Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

  

There was no correspondence for consideration.

10.5
Protective Services Committee (Chair - Councillor Frank)

  

There was no correspondence for consideration.

10.6
Development Services Committee (Chair - Councillor Doble)

  

10.6.1
Report 2025-DS-003, Draft Plan of Subdivision (S-B-2022-02) and Zoning By-law Amendment (07-2022-RA) Applications, Simcoe 16700 Inc., Part of Lot 24, Concession 7 (Brock), Township of Brock - Recommendation Report

This item has attachments.  

Director of Development Services 

  • Resolution:C-2025-231
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Jubb

    Be It Resolved That Report 2025-DS-003, Draft Plan of Subdivision (S-B-2022-02) and Zoning By-law Amendment (07-2022-RA) Applications, Simcoe 16700 Inc., Part of Lot 24, Concession 7, Township of Brock – Recommendation Report, be received; and
    That the Township grant draft approval of draft plan of subdivision S-B-2022-02 (Attachment 1), subject to the conditions outlined in Attachment 3 to this report and any minor revisions to the satisfaction of the Director of Development Services; and
    That the application to amend Zoning By-law 287-78-PL (07-2022-RA) be approved; and
    That the Zoning By-law appended to this report as Attachment 2 be adopted by Council.

    CARRIED
  • Resolution:C-2025-232
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That the agenda be amended to bring forward Public Questions and Clarification for consideration at this time.

10.6.2
Public Questions for Clarification

  

There were no public questions for clarification on the matter.

10.7
General Government Committee (Chair - Regional Councillor & Deputy Mayor Jubb)

  

10.7.1
Memorandum 2025-GG-012, Appointment of an Alternate Member of Regional Council 

This item has attachments.  

Deputy CAO/Municipal Clerk

  • Resolution:C-2025-233
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be It Resolved That Memorandum 2025-GG-012, Appointment for an Alternate Member of Regional Council be received; and 

    At this time we do not elect to appoint an alternate member to regional council. 

    CARRIED

10.7.2
Report 2025-GG-011, Declaring the Office of the Mayor Vacant

This item has attachments.  

Deputy CAO/Municipal Clerk 

  • Resolution:C-2025-234
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be It Resolved That Report 2025-GG-011, Declaring the Office of the Mayor Vacant, be received; and
    That Council require that a by-election be held to fill the vacancy in the Office of Mayor as outlined in draft By-law # 3351-2025, attached as Appendix “1” to report 2025-GG-011 and direct that the By-law come into force on June 9, 2025; and
    That Council approve the transfer of a maximum of $110,000 from the Election Reserve to conduct the by-election; and
    That Council amend the 2025 Council Meeting Schedule to remove September 8, 2025, and change the start time for the September 22, 2025 from 6:00 p.m. to 10:00 a.m.

    CARRIED

10.8
Climate Committee (Chair - Councillor Pettingill)

  

There was no correspondence for consideration.

11.
Correspondence

  

11.1
Bilateral Agreement – Government-to-Government Collaboration between the Mississauga's of Scugog Island First Nation and the Region of Durham

This item has attachments.  

Communication Number 354/25
Pulled from Council Information Index by Deputy Mayor/Regional Councillor Jubb

  • Resolution:C-2025-235
    Moved byCouncillor Pettingill
    Seconded byCouncillor Canavan

    Be It Resolved That Communication Number 354/25 Bi-lateral Agreement - Government-to-Government Collaboration between the Mississauga's of Scugog Island First Nation and the Region of Durham be received; and 

    That staff report back in Q4 on the possibility of signing on as a partner with this agreement. 

    CARRIED

11.2
Speed Reduction Request and Signage - Ball Avenue East

This item has attachments.  

Joyce Summers
Communication Number 368/25

  • Resolution:C-2025-236
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be It Resolved That Communication Number 368/25, Speed Reduction and Signage Request - Ball Avenue East, submitted by Joyce Summers be received; and

    That Council direct staff to reduce the speed limit to 40 km/hr, with installation of children at play signs; and

    That Council direct staff to rotate the speed enforcement board in this area; and

    That Council forward the correspondence to MTO and the Region of Durham.

    CARRIED

12.
Notice of Motions

  

None.

13.
By-Laws

  
  • Resolution:C-2025-237
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That By-laws 3350-2025, 3351-2025, 3353-2025 and 3354-2025 be taken as read, enacted and signed by the Deputy Mayor and Municipal Clerk.

    CARRIED

13.1
By-Law Number 3350-2025, Establish a Capital Reserve, Sunderland Medical Centre

This item has attachments.  

13.2
By-Law Number 3351-2025, To Require a By-Election for the Office of Mayor and to Authorize the Use of Alternative Voting Methods

This item has attachments.  

13.3
By-Law Number 3353-2025

This item has attachments.  

Temporarily Close a Municipal Road and Prohibit Through Traffic of Motorized Vehicles in Cannington.

13.4
By-Law Number 3354-2025

This item has attachments.  

Amend Zoning By-law 287-78-PL, with respect to Part of Lot 24, Concession 7, Township of Brock

14.
Closed Session

  
  • Resolution:C-2025-238
    Moved byCouncillor Pettingill
    Seconded byCouncillor Doble

    Be it Resolved that Council break at 12:00 p.m. for a 30 minute recess and resume at 12:30 p.m. 

    CARRIED

    Deputy Mayor Regional Councillor Jubb reconvened the meeting at 12:31 p.m. and a quorum was present.


  • Resolution:C-2025-239
    Moved byCouncillor Doble
    Seconded byCouncillor Campbell

    Be it Resolved That Council proceed into a Closed Meeting at 12:32 p.m. to discuss the following matters:

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act
    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act 
    • Security of the property of the municipality pursuant to Section 239 (2)(a)
    • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act 
    • labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act
    CARRIED

14.1
Municipal Roadwork Update

 

14.2
Refreshment Vehicle Licence

 

14.3
Lease and Tax Arrears

 

14.4
Unopened Road Allowance

 

14.5
Letter of Understanding with CUPE re: Harbour Students 

 

14.6
Employment Matter - Tax Collector

 

15.
Rise from Closed Session

  
  • Resolution:C-2025-240
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be it Resolved That Council rise & report from Closed Meeting of Council at 2:26 p.m.; and,

    That Council endorse all direction provided to staff, at the Closed Meeting of Council held on June 9, 2025.

    CARRIED

16.
Other Business

  

None.

17.
Regional Councillor Update

  
  • June 20th, 2025 Durham Region Transit to provide a briefing on DRT Route 618 at Nourish & Develop Foundation
  • budget guideline coming to the Region mid-month
  • new DRPS Inspector is committed to increasing resources in Brock, with 10 new officers specifically for North Durham 

18.
Public Questions and Clarification

  

There were no public questions for clarification.

19.
Confirmation By-law

This item has attachments.  

By-law Number 3352-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on June 9, 2025.

  • Resolution:C-2025-241
    Moved byCouncillor Canavan
    Seconded byCouncillor Frank

    Be it Resolved That By-law Number 3352-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on June 9, 2025 be taken as read, enacted and signed by the Regional Councillor/Deputy Mayor and Clerk/Deputy CAO.

    CARRIED

20.
Adjournment

  
  • Resolution:C-2025-242
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be it Resolved That the meeting of Council adjourn at 2:28 p.m.

    CARRIED
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