The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Michael Jubb
  • Regional Councillor Cria Pettingill
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Ron Hodgson
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Interim Director of Public Works Ben Kester
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Call to Order & Moment of Silence - 6:00 p.m.

  

Mayor Jubb called the meeting to order at 6:00 p.m. and a quorum was present.

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

3.
Playing of the National Anthem

  

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

None.

5.
Community Announcements

  
  • Durham Region Non Profit Housing were presented a congratulatory certificate for their 40th Anniversary
  • 11,000 names are on the Durham Access to Social Housing list
  • Beaverton Lions Jingle and Roar Event, November 28, 2025 at Beaverton Fairgrounds, 4:00-9:00 p.m.
  • Cannington Lions Santa Claus Parade, November 29, 2025, 11:00 a.m.
  • Beaverton Lions Santa Claus Parade, November 29, 2025, 6:00 p.m.

6.
Public Meeting

  

None.

7.
Presentations

  

None.

8.
Delegations / Petitions

  

8.1
Designating Beaverton as an International City of Peace

This item has attachments.  

Communication Number 720/25

Negin M. Khorasani, Be 8nfinite, provided a delegation which included:

  • in September 2025, Beaverton was designated a community of peace by the International Cities of Peace Association, a non profit organization that began in the United States in 2009
  • held a 21 day peace challenge - how to build internal peace and environmental peace
  • Sunderland and Cannington would need to be designated as cities of peace for Brock Township to be recognized by the International Cities of Peace Association
  • Resolution:C-2025-428
    Moved byRegional Councillor Pettingill
    Seconded byCouncillor Canavan

    Be it Resolved That the presentation by Negin M. Khorasani of Be 8nfinite with respect to Designating Beaverton as an International City of Peace be received; and
    That the Township share this information on municipal social media channels.

    CARRIED

9.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2025-429
    Moved byCouncillor Campbell
    Seconded byCouncillor Frank

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

    • Council - November 10, 2025
    • Council - Closed - November 10, 2025
    • Council - November 12, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 9.2:

    • Brock Accessibility Advisory Committee - September 16, 2025
    • Brock Tourism Advisory Committee - October 21, 2025
    • Non-Profit Sector Advisory Committee - October 21, 2025
    CARRIED

9.1
Minutes of previous Council Meetings

  

9.2
Advisory Committee Minutes

  

10.
Sub-Committees (Reports)

  

10.1
Finance Committee (Chair - Mayor Jubb)

  

10.1.1
Mayoral Decision - MDE-2025-01- Strong Mayors Budget

This item has attachments.  
10.1.1.1
Report 2025-FI-031, 2026 Mayor’s Proposed Budget
This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-430
    Moved byCouncillor Frank
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-FI-031, 2026 Mayor's Proposed Budget and presentation be received. 

    CARRIED

10.1.2
Report 2025-FI-034, Financial Disclosure Requirements – O. Reg 284/09 – 2026

This item has attachments.  

Deputy Treasurer and Director of Finance/Treasurer

  • Resolution:C-2025-431
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Pettingill

    Be It Resolved That Report 2025-FI-034, Financial Disclosure Requirements - O. Reg. 284/09 - 2026 be received.

    CARRIED

10.1.3
Report 2025-FI-033, 2026 Interim Tax Levy By-Law

This item has attachments.  

Tax Collector/Manager of Accounting; and Director of Finance/Treasurer

  • Resolution:C-2025-432
    Moved byCouncillor Campbell
    Seconded byCouncillor Canavan

    Be It Resolved That Report-FI-033, 2026 Interim Tax Levy be received.

    CARRIED

10.1.4
Report 2025-FI-037, 2026 Borrowing By-Law

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-433
    Moved byCouncillor Frank
    Seconded byWard 4 Councillor Ron Hodgson

    Be It Resolved That Report 2025-FI-037, 2026 Borrowing By-Law be received; and
    That Council provide authorization to the CAO and the Treasurer to borrow, from time to time, by way of a promissory note from the Toronto Dominion Bank a sum or sums not exceeding at any one time during the year 2026 the aggregate of $4,000,000 to meet short term needs.

    CARRIED

10.1.5
Report 2025-FI-032, Tax Collection, Tax Rebates, Reductions and Refunds and Assessment Base Management Policies

This item has attachments.  

Tax Collector/Manager of Accounting; and Director of Finance/Treasurer

  • Resolution:C-2025-434
    Moved byWard 4 Councillor Ron Hodgson
    Seconded byRegional Councillor Pettingill

    Be It Resolved That Report 2025-FI-032, Tax Collection, Tax Rebates, Reductions and Refunds and Assessment Base Management Policies be received; and
    That Council approve the following attached policies:

    • F24 -Tax Collection Policy 
    • F25 - Tax Rebates, Reductions and Refund Policy 
    • F26 - Assessment Base Management Policy
    CARRIED

10.1.6
Report 2025-FI-036, User Fee By-Law Additions

This item has attachments.  

Tax Collection/Manager of Accounting

  • Resolution:C-2025-435
    Moved byRegional Councillor Pettingill
    Seconded byCouncillor Campbell

    Be It Resolved That Report 2025-FI-036, User Fee By-Law Additions be received; and
    That By-Law Number 3362-2025, User Fee By-Law be amended to include the following items onto “Schedule B” effective immediately.

    • Tax Sale Registration Recovery Service Fees – Actual costs to execute tax sale registrations and tax sales;
    • Ontario Court of Justice and Superior Court of Justice Charges – Full Cost Recovery;
    • Third Party Collection Agency – Full Cost Recovery;
    • Title Search, Parcel Register and other Teranet Document Requirements for data integrity and/or collections – Full Cost Recovery;
    • Bailiff Services – Full Cost Recovery;
    • Document Process Serving – Full Cost Recovery;
    • Legal Fees for Collections Action (I.E.: unpaid lease agreement) – Full Cost Recovery
    CARRIED

10.1.7
Report 2025-FI-038, Municipal Investment Policy Amendment

This item has attachments.  

Deputy Treasurer and Director of Finance/Treasurer

  • Resolution:C-2025-436
    Moved byCouncillor Canavan
    Seconded byCouncillor Campbell

    Be It Resolved That Report 2025-FI-038, Municipal Investment Policy Amendment be received; and
    ​​​That ​Council adopts the updated Municipal Investment Policy, as provided in Attachment 1.  

    CARRIED

10.2
Operations Committee (Chair - Regional Councillor Pettingill)

  

There was no correspondence for consideration.

10.3
Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

  

10.3.1
Report 2025-PRF-029, Manilla Hall Accessible Ramp

This item has attachments.  

Director of Parks, Recreation and Facilities

  • Resolution:C-2025-437
    Moved byMayor Jubb
    Seconded byCouncillor Canavan

    Be It Resolved That Report 2025-PRF-029, Manilla Hall Accessible Ramp be received; and 
    That Council approve an upset limit of an additional $10,000 for potential additional change orders arising from the construction of this new accessible ramp and stairs, and
    That the additional funds be transferred from the Public Building Capital Reserve.

    CARRIED

10.4
Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

  

There was no correspondence for consideration.

10.5
Protective Services Committee (Chair - Councillor Frank)

  

10.5.1
Report 2025-PS-015, By-Law and Animal Services Division Q3 Report 2025

This item has attachments.  

Supervisor By-Law Enforcement and Animal Services

  • Resolution:C-2025-438
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    Be It Resolved That Report 2025-PS-015, By-Law and Animal Services Division Q3 Report be received.

    CARRIED

10.6
Development Services Committee (Chair - Councillor Doble)

  

There was no correspondence for consideration.

10.7
General Government Committee (Chair - Mayor Jubb)

  

10.8
Climate Committee (Chair - Regional Councillor Pettingill)

  

There was no correspondence for consideration.

11.
Correspondence

  

11.1
Request for Beaverton Downtown Bypass

This item has attachments.  

Rita Schryer
Communication Number 764/25

  • Resolution:C-2025-440
    Moved byCouncillor Frank
    Seconded byCouncillor Campbell

    Be It Resolved That Communication Number 764/25, Request for Beaverton Downtown Bypass submitted by Rita Schryer be received;and
    That the communication be forwarded to the Ministry of Transportation Ontario and Durham Region.

    CARRIED

11.2
Request for Fish Hut Lease Renewal - Beaverton Harbour

This item has attachments.  

Justin Jarvis, Mitchell's Fish Huts
Communication Number 775/25

  • Resolution:C-2025-441
    Moved byCouncillor Frank
    Seconded byWard 4 Councillor Ron Hodgson

    Be It Resolved That Communication Number 775/25, submitted by Justin Jarvis, Mitchell's Fish Huts regarding Mitchell's Fish Huts lease renewal, be received; and
    That Council approve the continuation of the Mitchell's Fish Huts lease at the Beaverton Harbour for the months of January 2026 - March 2026; and
    That the Mayor and Clerk are hereby authorized to enter into an agreement with Mitchell's Fish Huts for the Mitchell's Fish Huts Lease.

    CARRIED

11.3
Response to Notice of Motion - Protection of Rural Canada Post Services in the Township of Brock

This item has attachments.  

Canada Post
Communication Number 787/25
Response to October 27th Notice of Motion 

  • Resolution:C-2025-442
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Pettingill

    Be It Resolved That Communication Number 787/25, Response to Notice of Motion - Protection of Rural Canada Post Services in the Township of Brock, as submitted by Canada Post be received. 

    CARRIED

11.4
Donation of Nourish and Development Foundation Gazebo for Cannington Skateboard Park

This item has attachments.  

Joshua Harskamp, on behalf of Civic Grid
Communication Number 807/25

  • Resolution:C-2025-443
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    Be It Resolved That Communication Number 807/25, Donation of Nourish and Development Foundation Gazebo for Cannington Skateboard Park, as submitted by Joshua Harskamp on behalf of Civic Grid, be received; and

    That Council accept the donation of the gazebo; and 
    That Council direct staff to assess compliance with the Donation Policy and report back to Council; and
    That the gazebo not be included in the Asset Management for replacement; and 
    That staff be directed to report back to Council on the final location for the gazebo at MacLeod Park; and 
    That there be no additional costs to the municipality at this time; and 
    That the gazebo be stored on municipal property until time of installation, once the staff report has been brought forward for Council consideration.

    CARRIED

12.
Notice of Motions

  

12.1
Appoint Alternate Regional Council Member

  

Moved by: Councillor Campbell
Seconded by: Councillor Frank

  • Resolution:C-2025-444
    Moved byCouncillor Campbell
    Seconded byCouncillor Frank

    Whereas Section 268 of the Municipal Act, S.O. 2001, as amended, permits the Council of a lower-tier municipality to appoint one of its members as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council; and
    Whereas in 2023 the Council of the Township of Brock appointed Councillor Cria Pettingill as the alternate; and
    Whereas Councillor Cria Pettingill was appointed as the Regional Councillor for the Township of Brock on October 8, 2025, thus causing a vacancy in former position as Ward 4 Councillor; and
    Whereas Section 268(3) of the Municipal Act, S.O. 2001, as amended, permits the appointment of another member as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council.
    Be It Therefore Resolved That as per Section 268(3) of the Municipal Act, the Township of Brock, hereby appoints Councillor Peter Frank as the alternate member to Durham Regional Council, to act in place of the Mayor and/or Regional Councillor, when either is unable to attend a meeting of Regional Council for any reason.

     

    CARRIED

13.
By-Laws 

  
  • Resolution:C-2025-445
    Moved byCouncillor Frank
    Seconded byRegional Councillor Pettingill

    Be it Resolved That By-laws 3382-2025, 3384-2025 and 3385-2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

    CARRIED

14.
Closed Session

  

Staff left the meeting at 7:29 p.m. with the exception of the CAO and Deputy CAO/Clerk.

  • Resolution:C-2025-446
    Moved byCouncillor Canavan
    Seconded byCouncillor Campbell

    Be it Resolved That Council proceed into a Closed Meeting at 7:30 p.m. to discuss the following matters:

    • personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act.
    CARRIED

14.1
Library Board Update

 

14.2
2026 Budget - Staffing

 

15.
Rise from Closed Session

  
  • Resolution:C-2025-447
    Moved byCouncillor Campbell
    Seconded byCouncillor Canavan

    Be it Resolved That Council rise & report from Closed Meeting of Council at 8:44 p.m.; and,

    That Council endorse all direction provided to staff, at the Closed Meeting of Council held on November 24, 2025. 

    CARRIED

15.1
By-Law Number 3381-2025, Appoint Members to the Township of Brock Public Library Board

This item has attachments.  
  • Resolution:C-2025-448
    Moved byCouncillor Campbell
    Seconded byCouncillor Frank

    Be it Resolved That By-law Number 3381-2025, appointing Cria Pettingill to the Township of Brock Public Library Board, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

    CARRIED

16.
Other Business

  

None.

17.
Regional Councillor Update

  
  • 2026 Regional Council Budget Meeting scheduled for December 11 and 12, 2025
  • Finance & Administration Committee discussed the loss of automated speed cameras, and that remote transmitters have been installed on Regional water meters

18.
Public Questions and Clarification

  

There were no public questions for clarification.

19.
Confirmation By-law

This item has attachments.  

By-law Number 3383-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 24, 2025.

  • Resolution:C-2025-449
    Moved byCouncillor Doble
    Seconded byCouncillor Frank

    Be it Resolved That By-law Number 3383-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 24, 2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

    CARRIED

20.
Adjournment

  
  • Resolution:C-2025-450
    Moved byCouncillor Campbell
    Seconded byRegional Councillor Pettingill

    Be it Resolved That the meeting of Council adjourn at 8:48 p.m.

    CARRIED
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