The Corporation of the Township of Brock

Committee of the Whole Minutes

-
Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Tax and Accounting Clerk Michele Kerswill
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.

  

Mayor Schummer called the meeting to order at 10:00 a.m. and a quorum was present.

3.

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

5.

  

None.

6.

  

None.

7.

  

7.1

  

The Director of Finance and Treasurer provided an overview which included:

  • Roles and Responsibilities
  • 2024 Work Plan
  • 2024 New Initiatives
  • 2024 Budget
7.1.1.1
  
  • Resolution:COW-2024-025
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Treasury 2024 Operating Budget; and
    THAT Budget Committee approve a reduction to the Senior Rebate Program of $2,000 to $37,000 and a reduction to the Tax Write-offs of $5,000 to $60,000.

    CARRIED

7.1.2

  

The Director of Finance and Treasurer provided an overview which included:

  • Council Mandate
  • Roles and Responsibilities
  • Council Budget
  • Resolution:COW-2024-026
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Council 2024 Operating Budget.

    CARRIED

The Director of Finance and Treasurer provided an overview which included:

  • Corporate Budget
  • Grants
  • Resolution:COW-2024-027
    Moved byCouncillor Pettingill

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Corporate Accounts 2024 Operating Budget; and

    THAT Budget Committee approve $20,000 of contingencies be funded from Rate Stabilization Reserve; and that $5,000 of the Corporate Conference and Education budget be funded from Rate Stabilization if needed.

    CARRIED
  • Resolution:COW-2024-028
    Moved byCouncillor Canavan

    BE IT RESOLVED THAT Budget Committee endorse in principle the Grants to Organization 2024 Operating Budget.

    CARRIED

The CAO provided an overview which included:

  • Mandate
  • Roles and Responsibilities
  • 2024 Work Plan
  • 2024 CAO Budget
  • Resolution:COW-2024-029
    Moved byCouncillor Frank

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Office of the CAO 2024 Operating Budget.

    CARRIED
  • Resolution:COW-2024-030
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 11:08 a.m.

    CARRIED

Mayor Schummer reconvened the meeting at 11:21  a.m. and a quorum was present.

Wayne Ward, Manager Parks, Recreation, Facilities and IT provided an overview which included:

  • Mandate
  • Roles and Responsibilities
  • 2023 Achievements
  • 2024 Work Plan
  • 2024 Department Overview
  • 2024 Highlights
  • New Initiatives and New Staffing
  • 2024 Outlook
  • Resolution:COW-2024-031
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 12:10 p.m. and reconvene at 1:00 p.m.

    CARRIED
  • Resolution:COW-2024-032
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Parks and Recreation 2024 Operating Budget; and 
    THAT the Camp Revenue be increased by $8,700 to $100,000; and
    THAT Recreation and Leisure Program Registration Revenue be increased by $5,000 to $20,000; and
    THAT Recreation and Leisure Meeting and Training be reduced by $2,000 to $2,000; and
    THAT Sign Advertising revenue be increased to $4,000 for all three arenas in total, which is an increase of $1,335 for each arena; and 
    THAT gate receipts for all three community centres be increased to $5,000 for a total of $15,000; and 
    THAT Building Maintenance for the Beaverton-Thorah Community Centre be decreased by $3,000 to $32,500; and 
    THAT Hydro expenditures at the Beaverton-Thorah Community Centre be decreased by $3,500 to $48,000; and
    THAT Hydro expenditures at the Cannington Community Centre be increased by $10,000 to $40,000; and 
    THAT any savings recognized by the Sunderland Memorial Arena closure be transferred into the Sunderland Memorial Arena Reserve; and
    THAT custodial costs for the Wilfrid Hall be reduced by $1,000 to $3,000; and 
    THAT Parks materials be reduced by $5,000 to $20,000.

    CARRIED
  • Resolution:COW-2024-033
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Committee of the Whole break for a recess at 2:45 p.m.

    CARRIED

Manager of Facilities, Parks, Recreation and IT

Mayor Schummer reconvened the meeting at 3:11 p.m. and a quorum was present.

Regional Councillor Jubb requested a recorded vote on Report 2024-PRF-001.

  • Resolution:COW-2024-034
    Moved byRegional Councillor Jubb

    BE IT RESOLVED THAT Report No. 2024-PRF-01, entitled King Street Park, be received, and

    THAT Council approve an upset limit of $205,000 with the funding sources as outlined in Report No. 2024-PRF-001, including all professional and consulting fees incurred; and

    THAT Council authorize staff to proceed with design and costing with a landscape architect firm, for four King Street Park Redesign Options:

    1. 200 m track and half-sized soccer pitch
    2. 250 m and half-sized soccer pitch
    3. 300 m track and half-sized soccer pitch
    4. no track; and

    THAT the design options and budget be presented to the public for input; and

    THAT staff report back to Council on the results of the public input for consideration.

    Yes (6)Regional Councillor Jubb, Councillor Doble, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank
    No (1)Mayor Schummer
    CARRIED (6 to 1)
  • Resolution:COW-2024-035
    Moved byCouncillor Doble

    BE IT RESOLVED THAT the Budget Committee endorse in principle the Parks and Recreation and Public Buildings 2024 Capital Budget Projects: 

    • Off Leash Dog Park - carry over of $15,000 to 2024 Budget from the Parks Reserve
    • Thorah Island Harbour Decking Replacement - $35,000 from the Thorah Island Harbour Reserve
    • Pickleball Courts - $20,000 from the Canada Community Building Fund
    • MacLeod Park Pedestrian Bridge - $10,000 from the Canada Community Building Fund
    • MacLeod Park Drawing Revisions - $5,000 from the Parks Reserve
    • Play Structure Replacements - $100,000 from the Canada Community Building Fund
    • Sunderland Electric Zamboni - $140,000 from the Sunderland Arena Reserve (pre-approved budget item)
    • Beaverton Arena Auditorium - $80,000 from the Beaverton Arena Reserve
    • Real Ice - Beaverton Arena - $45,000 from the Beaverton Arena Reserve
    • Thorah Island Dock Repairs - $35,000 from the Thorah Island Harbour Reserve

    AND THAT the following projects be removed from the Parks and Recreation Capital Budget:

    • Tree Inventory $45,000 from the Parks Reserve; and

    THAT $35,000 be left in the Parks Reserve and be dedicated to MacLeod Park.

    CARRIED

8.

  

None.

9.

  

10.

  

None.

12.

  
  • Resolution:COW-2024-036
    Moved byCouncillor Doble

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 5:35 p.m.

    CARRIED