The Corporation of the Township of Brock

Committee of the Whole Minutes

Monday, December 16, 2024 at 3:00 P.m. - 4:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

Members Present:

• Mayor Walter Schummer
• Regional Councillor Michael Jubb
• Ward 1 Councillor Peter Frank
• Ward 2 Councillor Claire Doble
• Ward 3 Councillor Angela Canavan
• Ward 4 Councillor Cria Pettingill
• Ward 5 Councillor Lynn Campbell

Staff Present:

• CAO Michelle Willson
• Clerk/Deputy CAO Fernando Lamanna
• Clerk's Assistant Deena Hunt
• Clerk's Assistant Stefanie Stickwood
• Director of Finance/Treasurer Trena DeBruijn
• Director Parks, Recreation and Facilities R. Wayne Ward
• Director Development Services Robin Prentice
• Fire Chief Rick Harrison
• Interim Director of Public Works Ben Kester

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1.

Meeting Details (only on agenda)

2.

Call to Order & Moment of Silence - 3:00 p.m.

Mayor Schummer called the meeting to order at 3:00 p.m. and a quorum was present.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature Thereof

None.

5.

Presentation(s)

None.

6.

Delegation(s) / Petition(s)

None.

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

There was no correspondence for consideration.

7.2

Operations Committee (Councillor Pettingill - Chair)

Mayor Schummer assumed the Chair of Operations Committee due to Councillor Pettingill experiencing technical difficulties.

There was no correspondence for consideration.

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2024-PRF-028, MacLeod Park Plan Public Feedback

Director of Parks, Recreation and Facilities 

• Resolution: COW-2024-221
  Moved by Councillor Canavan

  Be It Resolved That Report 2024-PRF-028, MacLeod Park Plan Public Feedback; and
  That, Council direct staff to include the proposed testing budget of $25,000 in the 2025 Capital Budget submissions for deliberation and be funded by a draw from Parks Reserve, and
  That, Council direct staff to put out a Request for Proposal for the design of a multi-purpose sports field and to provide design proposals to Council along with costing for construction and management of the project. Proposals shall include both lit and unlit field options.

  CARRIED

7.4

Tourism, Economic Development and Community Committee (Councillor Canavan - Chair)

7.4.1

Report 2024-GG-042, Review and Update Flag and Proclamation Policy

Communications and Tourism Coordinator

• Resolution: COW-2024-222
  Moved by Councillor Frank

  Be it Resolved That Report 2024-GG-042, Flag Raising and Proclamation Policy Update be received; and
  That the amended Flag Raising and Proclamation Policy attached as Appendix “1” to Report 2024-GG-042, be approved.

  CARRIED

7.4.2

Report 2024-GG-037, Support for Community Organizations Committee - Quarterly Update Report to Council

Deputy Clerk

• Resolution: COW-2024-223
  Moved by Regional Councillor Jubb

  Be It Resolved That Report 2024-GG-037, Support for Community Organizations - Quarterly Update, be received; and
  That Council approve $4,000.00 from the 2024 Non-Profit Sector Advisory Committee budget to be utilized for purchasing a dedicated inventory of vests, pylons and road barricades.

  CARRIED

7.5

Protection Services Committee (Councillor Frank - Chair)

7.5.1

Report 2024-PS-019, Animal Control Bylaw - Updates and Amendments to the Animal Control Bylaw

Supervisor Bylaw and Animal Services

• Resolution: COW-2024-224
  Moved by Councillor Pettingill

  Be It Resolved That Report No. 2024-PS-019, “Animal Control By-law Amendments”, be received; and

  That Council approve the recommended changes to the Animal Control By-law as outlined in Report No. 2024-PS-019, and;

  That Council directs staff to present By-Law No. 3304-2024 being a by-law to amend Animal Control Bylaw 2446-2012-PP, at the Council meeting held on December 16, 2024; and

  That Council directs staff to apply to the Ministry of Attorney General, Ontario Court of Justice, to increase the Animal Control Bylaw set fines, attached as Appendix “3” to Report No. 2024-PS-019, and;

  That Council directs staff to amend Schedule “F” of the 2025 Fees & Charges By-law No. 3285-2024, to take effect as of January 1, 2025.

  CARRIED

7.6

Development Services Committee (Councillor Doble - Chair)

7.6.1

Report 2024-DS-015, Zoning By-law Amendment (ZBA/2024/03) Application, 21025 Lake Ridge Road – Recommendation Report

Director of Development Services

• Resolution: COW-2024-225
  Moved by Councillor Pettingill

  Be It Resolved That Report 2024-DS-015, Zoning By-law Amendment (ZBA/2024/03) application for 21025 Lake Ridge Road – Recommendation Report, be received; and 
  That application ZBA/2024/03 to amend Zoning By-law 287-78-PL be approved; and
  That the zoning by-law appended to this report as Attachment 1 be brought forward to Council for adoption at the Council meeting on December 16, 2024.

  CARRIED

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Report 2024-GG-043, Memorial & Retirement Recognition Policy

Deputy CAO/Municipal Clerk 

• Resolution: COW-2024-226
  Moved by Councillor Doble

  Be it Resolved That Report 2024-GG-043, Memorial and Retirement Recognition Policy, be referred back to staff to review municipal best practices as it relates to staff retirement gifts, and report back prior to the 2025 budget deliberations; and

  That Council direct staff to form an ad-hoc committee including staff and the chair of General Government Committee.

  CARRIED

7.7.2

Report 2024-GG-034, Sale and Other Disposition of Land Policy

Clerk's Assistant 

• Resolution: COW-2024-227
  Moved by Councillor Frank

  Be It Resolved That Report 2024-GG-034, Sale and Other Disposition of Land Policy be received; and
  That Council approve the Policy Number F21, Sale and Other Disposition of Land Policy; and
  That Council repeal By-law 1480-97-AP, Sale of Land By-Law.

  CARRIED

7.8

Climate Committee (Councillor Pettingill - Chair)

There was no correspondence for consideration.

8.

Closed Session

None.

9.

Rise from Closed Session

10.

Other Business

None.

11.

Public Questions and Clarification

There were no public questions for clarification.

12.

Adjournment

• Resolution: COW-2024-228
  Moved by Councillor Doble

  Be it Resolved That the Committee of the Whole meeting adjourn at 4:21 p.m.

  CARRIED