The Corporation of the Township of Brock

Committee of the Whole Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • CAO Michelle Willson
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director of Public Works Paul Lagrandeur
  • Manager Facilities and IT, R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison

1.
Meeting Details (listed on agenda only)

  

2.
Call to Order & Moment of Silence - 3:00 p.m.

  

Mayor Schummer called the meeting to order at 3:00 p.m. and a quorum was present.

3.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.
Disclosure of Pecuniary Interest and Nature thereof

  

None

5.
Presentation(s)

  

None.

6.
Delegation(s) / Petition(s)

  

None.

7.
Sub-Committees

  

7.1
Finance Committee (Mayor Schummer - Chair)

  

7.1.1
Report 2024-FI-009, Capital Projects Status Report – December 2023

This item has attachments.  

Director of Finance/Treasurer and Deputy Treasurer

See 10. Other Business

  • Resolution:COW-2024-085
    Moved byRegional Councillor Jubb

    Be it resolved that Report Capital Projects Status Report – December 2023 BE TABLED until the Council meeting on March 25, 2024.

    CARRIED

7.2
Operations Committee (Councillor Pettingill - Chair)

  

7.2.1
Report 2024-OP-001, Tender B2024-PW-02 Dust Suppressant 

This item has attachments.  

Director of Public Works 

  • Resolution:COW-2024-087
    Moved byCouncillor Doble

    Be it resolved that Report 2024-OP-001, Tender B2024-PW-02, Dust Suppressant be received; and
    That Staff be authorized to proceed with the recommendation of awarding the tender to Miller Paving Ltd., with an upset limit of $225,000; and
    That this resolution be ratified by Council at their meeting on March 25, 2024.

     

    CARRIED

7.3
Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

  

7.3.1
Report 2024-PRF-010, Auto Scrubber Replacement

This item has attachments.  

Manager of Parks, Recreation, Facilities and IT

  • Resolution:COW-2024-088
    Moved byCouncillor Doble

    Be it resolved that Report Number 2024-PRF-010, Auto Scrubber Replacement, be received; and
    That Council authorize staff to proceed with the purchase of a factory refurbished auto scrubber at a cost of $4,750 plus HST with the funding to come from the Beaverton Arena Capital Reserves; and
    That this resolution be ratified by Council at their meeting on March 25, 2024.

    CARRIED

7.3.2
Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps

This item has attachments.  

Manager Parks, Recreation, Facilities & IT; Director Public Works; Director of Finance & Treasurer; Clerk & Deputy CAO; and the CAO

  • Resolution:COW-2024-089
    Moved byCouncillor Pettingill

    Be it Resolved That Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps be received; and
    That Council chooses to have no Trip Camps for the 2024 Summer Camp Program; and
    That Council direct staff to establish a “Camp Reserve” for any camp program surplus; and
    That the adopted resolution for Report 2024-PRF-009 be ratified at the Council meeting held on March 25, 2024.

    CARRIED

7.3.3
Report 2024-PRF-007, User Fees & Rental Revenue – Berthing Slips

This item has attachments.  

Manager Parks, Recreation, Facilities & IT; Director Public Works; Director of Finance & Treasurer; Clerk & Deputy CAO; and the CAO

  • Resolution:COW-2024-090
    Moved byCouncillor Frank

    Be it Resolved That Report 2024-PRF-007 entitled “User Fees & Rental Revenue – Berthing Slips”, be received; and

    That Council authorize staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect a phased in increase for Berthing slips rates as follows:

    1. to increase each berthing slip to $800.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $89 + HST in 2024.
    2. to increase each berthing slip to $1,000.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $134 + HST in 2025.
    3. to increase each berthing slip to $1,200.00 plus HST in 2026 and Premium Seasonal berthing rate – Thorah Island to $ $189 + HST in 2026; and

    That Council authorize staff to present a bylaw to amend Harbour By-law 3177-2023 to reflect the changes required to regulate the administration of the Harbour Facilities; and

    That the resolution for Report 2024-PRF-007 be ratified at the Council meeting held on March 25, 2024.

  • Amendment:
    Resolution:COW-2024-091
    Moved byRegional Councillor Jubb

    Be it Resolved That Resolution COW-2024-090 be amended to include "That any new berthing agreements moving forward be charged the full rate of $1,200 plus HST; and
    That all berthing rates be adjusted to include the CPI rate on an annual basis."

    CARRIED

  • Amended Main Motion

    Resolution:COW-2024-090
    Moved byCouncillor Frank

    Be it Resolved That Report 2024-PRF-007 entitled “User Fees & Rental Revenue – Berthing Slips”, be received; and
    That Council authorize staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect a phased in increase for Berthing slips rates as follows:

    • to increase each berthing slip to $800.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $89 + HST in 2024.
    • to increase each berthing slip to $1,000.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $134 + HST in 2025.
    • to increase each berthing slip to $1,200.00 plus HST in 2026 and Premium Seasonal berthing rate – Thorah Island to $ $189 + HST in 2026; and

    That any new berthing agreements moving forward be charged the full rate of $1,200 plus HST; and
    That all berthing rates be adjusted to include the CPI rate on an annual basis; and
    That Council authorize staff to present a bylaw to amend Harbour By-law 3177-2023 to reflect the changes required to regulate the administration of the Harbour Facilities; and
    That the resolution for Report 2024-PRF-007 be ratified at the Council meeting held on March 25, 2024.

    CARRIED

7.4
Tourism & Economic Development Committee (Councillor Frank - Chair)

  

There was no correspondence for consideration.

7.5
Protection Services Committee (Councillor Canavan - Chair)

  

7.5.1
Report 2024-GG-009, Brock Accessibility Advisory Committee Workplan, 2024-GG-009

This item has attachments.  

Deputy Clerk

  • Resolution:COW-2024-092
    Moved byCouncillor Pettingill

    Be it resolved that Report 2024-GG-009 be received, and

    That Committee approve the items contained within Attachment No. 1, Brock Accessibility Advisory Committee Workplan 2024-2026.

    CARRIED

7.6
Development Services Committee (Councillor Doble - Chair)

  

There was no correspondence for consideration.

7.7
General Government Committee (Regional Councillor Jubb - Chair)

  

7.7.1
Report 2024-GG-008, Non-Profit Sector Advisory Committee Annual Workplan – 2024 - 2026

This item has attachments.  

Clerk's Assistant

  • Resolution:COW-2024-093
    Moved byCouncillor Frank

    Be it resolved that Report 2024-GG-008, Non-Profit Sector Advisory Committee Annual Workplan – 2024 – 2026 be received; and
    That Council approve the Non-Profit Sector Advisory Committee Annual Workplan – 2024-2026; and
    That Report 2024-GG-008 and corresponding workplan be ratified at next Council meeting held on March 25, 2024.

    CARRIED

7.8
Climate Committee (Councillor Pettingill - Chair)

  

There was no correspondence for consideration.

8.
Closed Session

  

None.

9.
Rise from Closed Session

  

10.
Other Business

  

Lift Report 2024-FI-009, Report Capital Projects Status Report – December 2023 from the table. See Item 7.1.1. to view the report.

The Director of Public Works provided a verbal update on the discrepancies noted by Committee, within Report 2024-FI-009.

  • Resolution:COW-2024-094
    Moved byRegional Councillor Jubb

    Be it Resolved that Report 2024-FI-009, Capital Projects Status Report – December 2023 be lifted from the Table and considered at this time.

    CARRIED
  • Resolution:COW-2024-085
    Moved byRegional Councillor Jubb

    Be it resolved that Report Capital Projects Status Report – December 2023 be received; and,
    That the projects as identified in Appendix B be approved for closure and any surplus funds be transferred to the original funding source; and
    That $75,938 be transferred from Reserves and Reserve Funds to the projects identified under section 3 a) of this report; and
    That $38,589 be transferred from Reserves and Reserve Funds to the projects identified under section 3 b) of this report; and
    That $15,000 be transferred from the 2023 Operating Budget to the Committed Projects Reserve for use in 2024; and
    That staff be authorized and directed to do all things necessary to give effect to this resolution; and
    That this resolution be ratified by Council at their meeting on March 25, 2024.

    CARRIED

11.
Public Questions and Clarification

  

11.1
Thorah Island Rate Payers Association (TIRA) - Position on Phase-In of Berthing Fees

This item has attachments.  

Karen Major, TIRA President, provided Communication Number 323/24 with respect to the phase-in of harbour berthing rates which included:

  • TIRA members are in favour of phasing in the berthing fee increase for Thorah Island Harbour and Beaverton Harbour over a three year period
  • Resolution:COW-2024-095
    Moved byCouncillor Canavan

    Be it resolved that Communication Number 323/24 Thorah Island Rate Payers Association Position on Phase-In of Berthing fees be received.

    CARRIED

12.
Adjournment

  
  • Resolution:COW-2024-096
    Moved byCouncillor Campbell

    BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 4:08 p.m.

    CARRIED
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