The Corporation of the Township of Brock

Council Minutes

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Council Chambers - 1 Cameron St. E. Cannington and Electronically
Members Present:
  • Mayor Walter Schummer
  • Regional Councillor Michael Jubb
  • Ward 1 Councillor Peter Frank
  • Ward 2 Councillor Claire Doble
  • Ward 3 Councillor Angela Canavan
  • Ward 4 Councillor Cria Pettingill
  • Ward 5 Councillor Lynn Campbell
Staff Present:
  • Clerk/Deputy CAO Fernando Lamanna
  • Deputy Clerk Maralee Drake
  • Clerk's Assistant Deena Hunt
  • Clerk's Assistant Stefanie Stickwood
  • Director of Finance/Treasurer Trena DeBruijn
  • Director Parks, Recreation and Facilities R. Wayne Ward
  • Director Development Services Robin Prentice
  • Fire Chief Rick Harrison
  • Interim Director of Public Works Ben Kester

1.
Call to Order & Moment of Silence - 6:00 p.m.

  

Mayor Schummer called the meeting to order at 6:00 p.m.and a quorum was present.

2.
Land Acknowledgement

  

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.


 

  • Resolution:C-2025-137
    Moved byRegional Councillor Jubb
    Seconded byCouncillor Frank

    Be it Resolved That Council waive the Procedural By-law with respect to Notice, to allow for consideration of including the playing of the Canadian National Anthem at the start of each Council meeting effective immediately; and

    That Council amend the Procedural By-law Section 7. Order of Business to include playing the Canadian National Anthem following Item 2. Land Acknowledgement Statement.

    CARRIED

3.
Playing of the Canadian National Anthem

  

4.
Disclosure of Pecuniary Interest and Nature Thereof

  

None

5.
Community Announcements

  
  • Sunderland Maple Syrup Festival is scheduled for April 5 and 6, 2025

6.
Public Meeting

  

6.1
Explanatory Note - B20 Beaver Avenue, Concession 5, Beaverton - Zoning By-law Amendment

This item has attachments.  

The purpose of this Statutory Public meeting, pursuant to Section 34 of the Planning Act, was to inform the public and receive public comments on the proposed Zoning By-law amendment. The Zoning By-law amendment application is requesting the subject property be rezoned from Highway Commercial (C4) to a Site Specific C4 zoning (C4-XX) to permit a 6 metre front yard setback and to include a more fulsome list of permitted uses.

Members of Council were in attendance to observe and listen to comments.

6.2
Staff Presentation / Overview

This item has attachments.  

Director of Development Services, Robin Prentice, provided the following comments:

  • ZBA-2025-01 - B20 Beaver Avenue, Part of Lot 11, Concession 5, Beaverton
  • located on the west side of Highway 12, north of Regional Road 15 off of Beaver Avenue
  • Official Plan notes that the subject property is included in the Beaverton Urban Area, Mixed Use Corridors
  • Current zoning is C4 with various permitted uses
  • the proposed additional uses would include:
    • bakery, convenience store, printing establishment, retail beverage outlet, and retail commercial establishment
  • the applicant removed the site specific request to include 'bank', following consultation with staff
  • public notice of this meeting was circulated
  • agency feedback has been received and staff will work with the applicant

6.3
Consultant / Application Presentation

This item has attachments.  

Dan Stone, Director, Thorstone Consulting Services Inc. provided a presentation which included:

  • Zoning By-law amendment applicant is B20 Beaver Avenue, Brock, 2841326 Ontario Inc. - Pratik Patel, owner
  • application for additional land uses for the existing building was submitted in January 2025
  • owner wishes to lease the two vacant units on the subject property
  • no changes to existing building or site alterations
  • the amendment also addresses the existing front yard setback of 6 metres whereas the by-law requires 9.1 metre setback
  • subject property is appropriate for additional commercial uses to serve the travelling community
  • Provincial Planning Statement 2024 permits a mix of land uses within the settlement areas
  • the ZBA conforms with Regional and Township Official Plans
  • no public concerns have been received

6.4
Public Comments / Submissions

  

None.

6.5
Public Questions

  

There were no public questions received.

7.
Presentations

  

None.

8.
Delegations / Petitions

  

None.

9.
Adoption of Minutes of Previous Meetings

  
  • Resolution:C-2025-138
    Moved byCouncillor Canavan
    Seconded byCouncillor Campbell

    Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:

    • Council - March 10, 2025

    And receives minutes of Advisory Committee meetings as listed in Section 9.2:

    • Manilla Community Hall Association - January 15, 2025
    • Wilfrid Community Hall Association - March 3, 2025
    • Brock Accessibility Advisory Committee - January 14, 2025
    • Brock Non Profit Sector Advisory Committee - October 8, 2024
    CARRIED

9.1
Minutes of previous Council Meetings

  

9.2
Advisory Committee Minutes

  

10.
Sub-Committees (Reports)

  

10.1
Finance Committee (Chair - Mayor Schummer)

  

10.1.1
Report 2025-FI-015, Update to Travel Reimbursement Policy

This item has attachments.  

Director of Finance/Treasurer

  • Resolution:C-2025-139
    Moved byCouncillor Frank
    Seconded byCouncillor Pettingill

    Be It Resolved That Report 2025-FI-015  Update to Corporate Vehicle Use and Casual Travel Reimbursement Policy be received; and
    That Council approve Policy F15, Corporate Vehicle Use and Casual Travel Reimbursement Policy  as attached as Schedule 1 to Report 2025-FI-015.

    CARRIED

10.2
Operations Committee (Chair - Councillor Pettingill)

  

There was no correspondence for consideration.

10.3
Parks, Recreation and Facilities Committee (Chair - Councillor Campbell)

  

There was no correspondence for consideration.

10.4
Tourism, Economic Development and Community Committee (Chair - Councillor Canavan)

  

There was no correspondence for consideration.

10.5
Protective Services Committee (Chair - Councillor Frank)

  

There was no correspondence for consideration.

10.6
Development Services Committee (Chair - Councillor Doble)

  

There was no correspondence for consideration.

10.7
General Government Committee (Chair - Regional Councillor Jubb)

  

There was no correspondence for consideration.

10.8
Climate Committee (Chair - Councillor Pettingill)

  

There was no correspondence for consideration.

11.
Correspondence

  

11.1
Sharing of Provincial Land Transfer Tax and GST with Municipalities for Sustainable Infrastructure

This item has attachments.  

Communication Number 171/25
Pulled from Council Information Index by Councillor Pettingill

  • Resolution:C-2025-140
    Moved byCouncillor Pettingill
    Seconded byRegional Councillor Jubb

    Be it Resolved That Communication number 171/25 received from the City of Pickering with respect to Sharing of Provincial Land Transfer Tax and GST, be received.

    CARRIED

11.2
Cannington Lioness Lions Club - 2025 Duck Race

This item has attachments.  

Communication Number 189/25

  • Resolution:C-2025-141
    Moved byCouncillor Canavan
    Seconded byCouncillor Frank

    Be it Resolved That Communication number 189/25, as submitted by the Cannington Lioness Lions Club, regarding their annual Rubber Duck Race scheduled for May 25, 2025 to finish at the park in Barkey Subdivision be received; and

    That Council approves the request subject to the Lioness' obtaining a lottery licence.

    CARRIED

11.3
Sunderland Lions Club - Special Occasion Permit Request - Elimination Draw

This item has attachments.  

Sunderland Lions Club
Communication Number 191/25

  • Resolution:C-2025-142
    Moved byCouncillor Campbell
    Seconded byCouncillor Doble

    Be It Resolved That Communication Number 191/25, Special Occasion Permit Request, submitted by the Sunderland Lions Club be received; and
    That Council has no objection to the Sunderland Lions Elimination Car Draw event to be held at the Sunderland Memorial Arena on May 3, 2025 subject to proof of insurance in the amount of $2,000,000 with the Township of Brock named as additional insured be provided; and
    That a copy of the Special Occasion Permit be provided to the Township; and
    That the Lions Club comply with all regulations of the Liquor License Board of Ontario and the Municipal Alcohol Policy; and
    That Council designate this an event of municipal significance for the purpose of obtaining the required liquor license; and
    That Council approves the request subject to the Lion's obtaining a lottery licence. 

    CARRIED

12.
Notice of Motions

  

None.

13.
By-Laws

  

None.

14.
Closed Session

  

None.

15.
Rise from Closed Session

  

16.
Other Business

  

None.

17.
Regional Councillor Update

  
  • Council will provide a report on the Ontario Good Roads Conference March 30 - April 2, 2025
  • transit route for Brock - future discussions during Durham Region Transit Executive Committee meeting. Anticipate the On Demand Service to be removed from the urban areas of Brock.

18.
Public Questions and Clarification

  

There were no public questions for clarification.

19.
Confirmation By-law

This item has attachments.  

By-law Number 3336-2025 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on March 24, 2025. 

  • Resolution:C-2025-143
    Moved byCouncillor Pettingill
    Seconded byCouncillor Canavan

    Be it Resolved That By-law Number 3336-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on March 25, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

    CARRIED

20.
Adjournment

  
  • Resolution:C-2025-144
    Moved byCouncillor Frank
    Seconded byCouncillor Canavan

    Be it Resolved That the meeting of Council adjourn at 6:42 p.m.

    CARRIED
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