The Corporation of the Township of Brock
Committee of the Whole Revised Agenda

Monday, June 24, 2024 at 3:00 P.m. - 5:00 P.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Meeting Details

This link will take you directly to the livestream video.

https://video.isilive.ca/brock/live.html

Those wishing to attend the meeting in person or virtually to speak to Council on an item on this published agenda are asked to contact [e-mail] prior to the start of the meeting and staff will provide the meeting details.

2.

Call to Order & Moment of Silence - 3:00 p.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature thereof

5.

Presentation(s)

5.1

Regional Chair Annual Update

John Henry, Regional Chair and Elaine Baxter-Trahair, CAO 
Attending in-person

• Recommendation:

  Be it Resolved That the presentation by Region Chair John Henry and CAO Elaine Baxter-Trahair with respect to Regional Chair Annual Update be received.

5.2

2023 Township of Brock Financial Statements

Steve Stewart, Deloitte
Attending in person 

• Recommendation:

  Be it Resolved That the presentation by Steve Stewart, Deloitte LLP, and the Deloitte Report - 2023 Financial Audit - Township of Brock Audited Financial Statements, be received; and
  That this resolution be ratified by Council at their meeting on June 24, 2024.

5.3

Beaverton Employment Lands SSPS Class EA

Simon Glass, Ainley Group on behalf of the Region of Durham
Attending Virtually

• Recommendation:

  Be It Resolved That the presentation by Simon Glass, Ainley Group on behalf of Durham Region with respect to Beaverton Employment Lands SSPS Class EA be received.

6.

Delegation(s) / Petition(s)

7.

Sub-Committees

7.1

Finance Committee (Mayor Schummer - Chair)

7.1.1

Report 2024-FI-019, Exemptions to the Fees and Charges By-Law – January to May

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2024-FI-019, Exemptions to the Fees and Charges By-Law – January to May be received; and
  That Staff continue to track the alternative fee agreements and report back to Council later in 2024, as part of the 2025 budget.

7.1.2

Report 2024-FI-016, 2023 Year-End Deficit and Year-End Reserve Balances

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2024-FI-016, 2023 Year-End Deficit and Year-End Reserves Balances be received; and
  That Council approve the transfer from Rate Stabilization of $43,294 to cover the 2023 year-end Deficit; and
  That Council approve the transfer of $11,570 to the Library Rate Stabilization Reserve for year-end 2023; and
  That this resolution be ratified by Council at their meeting on June 24, 2024.

7.2

Operations Committee (Councillor Pettingill - Chair)

7.2.1

Report 2024-OP-010, Sidewalk Installations

Director Parks, Recreation and Facilities and Acting Director Public Works

• Recommendation:

  Be It Resolved That Report 2024-OP-010, Sidewalk Installations be received; and
  That Committee approve the additional funding with an upset limit of $50,000, and
  That the funding for this additional work be provided from the Development Charges, and
  That this resolution be ratified at the Council Meeting of June 24, 2024.

7.3

Parks, Recreation and Facilities Committee (Councillor Campbell - Chair)

7.3.1

Report 2024-PRF-016, Real Ice Review

Director Parks, Recreation and Facilities and Acting Director Public Works

• Recommendation:

  Be It Resolved That Report 2024-PRF-016, Real Ice Review be received; and
  That staff be directed to arrange for the removal and return of the Real Ice system and associated equipment, save any plumbing installations, to Elexicon Energy; and
  That Council permit the reassignment of the previously approved capital funds for this system to be held for the 2025 Capital budget deliberations for the replacement of the Infrared system at the Foster Hewitt Memorial Community Centre; and
  That this resolution be ratified by Council at their meeting on June 24, 2024.

7.3.2

Report 2024-PRF-015,  Arena Advertising

Recreation and Leisure Coordinator and Public Works Assistant 

• Recommendation:

  Be It Resolved That Council receive Report 2024-PRF-015 Arena Advertising for information; and
  That staff be permitted to amend the 2024 Fees Bylaw to include in-ice advertising for the 2024-2025 season; and
  That staff be directed not to collect advertising for the Sunderland Arena due to the scheduled renovation; and
  That this resolution be ratified by Council at their meeting on June 24, 2024.

7.4

Tourism & Economic Development Committee (Councillor Canavan - Chair)

7.4.1

Memorandum 2024-TED-003, Non-Profit Sector Advisory Committee Use of Funding Request 

Clerk's Assistant

• Recommendation:

  Be It Resolved That Memorandum 2024-TED-003, Non-Profit Sector Advisory Committee Use of Funding Request be received; and
  That Council approve the use of the Non-Profit Sector Advisory Committees request to use funding to purchase a flag; and
  That Council approve the use of the Brock Township logo within the design of the new flag.

7.5

Protection Services Committee (Councillor Frank - Chair)

7.5.1

Memorandum 2024-GG-014, 2024 Township of Brock and Durham Region Accessibility Awards

Deputy Clerk

• Recommendation:

  Be It Resolved That Memorandum 2024-GG-014, 2024 Township of Brock and Durham Region Accessibility Awards be received; and 
  That Council endorse the recommended nomination of the Thrift Hub for the Brock and Durham Region Accessibility Awards.

7.6

Development Services Committee (Councillor Doble - Chair)

7.6.1

Report 2024-DS-008, Downtown Community Improvement Plan – Recommendation Report

Director of Development Services

• Recommendation:

  Be It Resolved That Report 2024-DS-008, Downtown Community Improvement Plan Recommendation Report, be received; and
  That Council endorse the new Downtown Community Improvement Plan and Community Improvement Project Areas found in Attachments 1 and 2; and
  That the draft by-laws found in Attachments 1, 2, and 3 be adopted by Council at the June 24 Council meeting.

7.7

General Government Committee (Regional Councillor Jubb - Chair)

7.7.1

Memorandum 2024-GG-013, Modernization of Procurement Practice

Clerk, Deputy CAO

• Recommendation:

  Be It Resolved That Memorandum 2024-GG-013, Modernization of Procurement Practice be received.

7.8

Climate Committee (Councillor Pettingill - Chair)

8.

Closed Session

9.

Rise from Closed Session

10.

Other Business

11.

Public Questions and Clarification

12.

Adjournment

• Recommendation:

  BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at this TIME a.m. p.m.