The Corporation of the Township of Brock
Council Revised Agenda

Monday, August 12, 2024 at 10:00 A.m. - 11:00 A.m.

Council Chambers - 1 Cameron St. E. Cannington and Electronically

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1.

Meeting Details

This link will take you directly to the livestream video.

https://video.isilive.ca/brock/live.html

Those wishing to attend the meeting in person or virtually to speak to Council on an item on this published agenda are asked to contact [e-mail] prior to the start of the meeting and staff will provide the meeting details.

2.

Call to Order & Moment of Silence - 10:00 a.m.

3.

Land Acknowledgement

It is important to begin each public gathering with a Land and Territorial Acknowledgement, to recognize the Indigenous people for being good stewards of the land and environment, here where we are meeting today. The Township of Brock has traditionally been a hunting and fishing ground for First Nations people. We reside on and benefit from the Williams Treaty Territories, on the land of the Mississaugas and Chippewas. May we share the land as long as the sun rises, the grass grows and river flows.

4.

Disclosure of Pecuniary Interest and Nature Thereof

5.

Community Announcements

5.1

Foster Hewitt Foundation Donation

Thank you to the Directors of the Foster Hewitt Foundation for their generous donation of $25,000 towards the Sunderland Memorial Arena Renovation Project

6.

Public Meeting

7.

Presentations

7.1

Communications Strategic Plan

Communications and Tourism Coordinator
Related to item 11.7  Report 2024-GG-020, Communications Strategy

• Recommendation:

  Be it Resolved That the presentation by Communications and Tourism Coordinator with respect to the Communications Strategic Plan be received.

8.

Delegations / Petitions

9.

Ratification of COW Recommendations

10.

Adoption of Minutes of Previous Meetings

• Recommendation:

  Be it Resolved That Council adopts the minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:

  • Council - July 15, 2024

10.1

Minutes of previous Council Meetings

10.1.1

Council - July 15, 2024

11.

Reports

11.1

Report 2024-PS-010, 2024 Capital Project

Fire Chief

• Recommendation:

  Be It Resolved That Report 2024-PS-10, 2024 Capital Project be received for information; and
  That staff do not proceed with the 2024 Fire Department Mini-Rescue Truck - Capital Project; and
  That the $250,000 approved in the Fire Department 2024 Capital Budget remain in the Fire Department reserves for future projects.

11.2

Report 2024-GG-021, Recognition of Long Service Employees & Council Board and Committee Appointees

Clerk/Deputy CAO

• Recommendation:

  Be It Resolved That Report 2024-GG-021, Recognition of Long Service Employees and Council Board and Committee Appointees, be received; and
  That Council approve the amendments to Administration & Personnel Policy AP1, attached as Appendix “1” to Report  2024-GG-021; and
  That Council approve the inclusion of a budget of $600 annually to be incorporated into the Council budget beginning in 2025.

11.3

Report 2024-FI-022, Operating Results – Actual to Budget – June 2024

Director of Finance/Treasurer

• Recommendation:

  Be It Resolved That Report 2024-FI-022, Operating Results - Actual to Budget - June 2024 be received.

11.4

Report 2024-FI-024, Update to Conference, Convention and Seminar Attendance Policy

Director of Finance/Treasurer 

• Recommendation:

  Be It Resolved That Report 2024-FI-024  Update to the Conference, Convention and Seminar Attendance Policy be received; and
  That Council approve the amended Conference, Convention and Seminar Attendance Policy.

11.5

Report 2024-FI-023, 2025 Tariff of Fees

Director of Finance/Treasurer 

• Recommendation:

  Be It Resolved That Report 2024-FI-023, 2025 Tariff of Fees be received; and
  That Council approve the Tariff of Fees for 2025.

11.6

Report 2024-CO-002, Request for 2025 Budget Pre-Approval – Township of Brock Website

Deputy Clerk

• Recommendation:

  Be It Resolved That Report 2024-CO-002, Request for 2025 Budget Pre-Approval – Township of Brock Website be received; and
  That 2025 budget pre-approval be granted in the amount of $43,000 for the creation of a new municipal website through GHD, Govstack, to be drawn from the Capital IT Reserve Fund.

11.7

Report 2024-GG-020, Communications Strategy

Communications and Tourism Coordinator

• Recommendation:

  Be It Resolved That Report 2024-GG-020, Communication Strategy be received; and
  That Council approve and adopt the Communications Strategy as contained in Appendix 1 in Report 2024-GG-020.

11.8

Report 2024-OP-011, Sidewalk Installations - Proposed Revisions, 2024-OP-011

Director of Public Works 

• Recommendation:

  BE IT RESOLVED THAT Committee receive report 2024-OP-011, and

  THAT Committee approve the scope change of removing the Albert Street South location and re-allocate funding in the amount of $29,250 to Main Street East.

12.

Correspondence

12.1

LEAF-Durham Region Final Report: July 1 2023 - June 30 2024

Durham Region
Communication Number 675/24

• Recommendation:

  Be It Resolved That Communication Number 675/24, Leaf Durham Region Final Report: July 1, 2023 - June 30, 2024, submitted by Durham Region be received.

12.2

Request to Purchase Unopened Road Allowance

Peter Swanton
Communication Number 689/24

• Recommendation:

  Be it Resolved That Communication Number 689/24, as submitted by Peter Swanton, regarding a request to purchase unopened road allowance be received; and
  That Council forward the request to staff for a report back.

12.3

Special Occasion Permit Request - Beaverton Lions Elimination Draw 

Beaverton Lions Club
Communication Number 701/24

• Recommendation:

  Be It Resolved That Communication Number 701/24, Special Occasion Permit Request - Beaverton Lions Elimination Draw submitted by the Beaverton Lions Club be received; and
  That Council has no objection to the Beaverton Lions Elimination Draw at the Foster Hewitt Memorial Community Centre, subject to a booking agreement has been completed; and
  That Council has no objection to the selling of alcohol at the Foster Hewitt Memorial Community Centre during the Beaverton Lions Elimination Draw held on September 21, 2024 from 7:00 p.m. to 1:00 a.m.; and
  That Council approves the request subject to the receipt of proof of liability insurance in the amount of $2,000,000 (2 million) with the Township of Brock named as an additional insured to be provided to staff; and
  That the Beaverton Lions Elimination Draw held on September 21, 2024 be designated an event of municipal significance for the purpose of obtaining the Special Occasion Permit and will be subject to compliance of the Municipal Alcohol Policy; and
  That a site plan, special occasion permit and list of servers be provided to staff prior to the event.

12.4

Request for Rent Reduction - Durham Farm and Rural Family Resources

Communication Number 712/24

• Recommendation:

  Be it Resolved That Communication number 712/24 as submitted by Heather Doner, Durham Farm and Rural Family Resources (DFRFR), with respect to a request for rental reduction at Rick MacLeish Memorial Community Centre, be received; and

  That Council directs staff to advise DFRFR that the rental rate will be in accordance with the Fees By-law 3226-2023

  Or

  That Council directs staff to continue to provide DFRFR with a reduced facility rental rate.

13.

Notice of Motions

14.

By-Laws

• Recommendation:

  Be it Resolved That By-law Number 3285-2024, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

14.1

By-law Number 3285-2024, Fees and Charges 

Impose fees for services and activities provided or done by or on behalf of the Township of Brock and for the use of municipal property.

15.

Closed Session

• Recommendation:

  Be it Resolved That Council proceed into a Closed Meeting at ____ a.m. p.m. to discuss the following matters:

  • a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act 
  • Plans and instructions for negotiations Section 239 (2)(k)

15.1

Draft Sunderland Medical Centre Property Management Agreement

Clerk/Deputy CAO

15.2

Establishment of Land Purchase Price

15.3

Municipal Commercial Leases - Appraisal Report Review, 2024-GG-024

Clerk/Deputy CAO

16.

Rise from Closed Session

• Recommendation:

  Be it Resolved That Council rise & report from Closed Meeting of Municipal Council at TIME a.m / p.m.; and,

  That Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on August 12, 2024.

17.

Other Business

18.

Regional Councillor Update

19.

Public Questions and Clarification

20.

Confirmation By-law

By-law Number 3284-2024 to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 12, 2024.

• Recommendation:

  Be it Resolved That By-law Number 3284-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 12, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

21.

Adjournment

• Recommendation:

  Be it Resolved That the meeting of Council adjourn at TIME a.m. p.m.